Item 3.R-April 20, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Christopher Partridge
Position #(s): 17128
Current Title: Coordinator, ASUN Programs & Services
Current Range: 2
(JCC:67036;3A;CM3501;CC043;E)
Department: Associated Students of University
College/Division: Student Life Services /
Nevada (ASUN) Center for Student Engagement
Vice President, Student Services
Account #(s): 1702-105-0112
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X ) Title Change, Proposed Title: Coordinator, Programs and Services (CSE)
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
__________________________________/__________________________
__________________
Amy Koeckes, AD, Student Engag.-P&S / Sandra Rodriguez, Director, ASUN CSE Date
Immediate Supervisor’s Signature
____________________________________________________________
Director/Chair/Dean
Gerald Marczynski, AVP, Student Life Services
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #: 17128
EEO Code: 3A
CUPA Code: CM3501
Exempt: Yes or No Census Code: 043
Job Class Code: 67233
Range: 2
Effective Date: 4/1/2012
Approved Title:
COORDINATOR, PROGRAMS AND SERVICES (CSE)
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description Coordinator, Programs and Services
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator for Programs and Services is a key part of the Associated Students of University of
Nevada (ASUN) Center for Student Engagement (CSE). These programs include the ASUN, student
publications, Campus Escort, undergraduate academic and research initiatives, student employment,
campus wide student programming, clubs and organizations, civic engagement initiatives, new
student iniatiatives, emergency student support funding, scholarships, leadership development, and
marketing and media efforts. The Coordinator negotiates contracts, schedules, trains, and supervises
student staff, maintains equipment and vehicles, and manages budgets. The Coordinator works
closely with the Associate Director of Programs and services to develop and implement a
comprehensive student development model to increase retention, persistence and graduation rate of
students.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Supervision
 Supervise, hire and train student staff – for Campus Escort, Sound and Lights and Front Desk
operations in accordance with procedures
 Communicate relevant NSHE, university and ASUN policies and procedure to employees
 Schedule and supervise staff to meet the needs of clients served
 Provide evaluation of student employees on a regular basis and take appropriate corrective
action when needed
 Establish work performance standards in order to maintain a high quality of service and insure
these standards are clearly articulated to employees
40% - Program Administration
 Manage budgets
 Negotiate contracts for all equipment and uniforms; negotiate best deals, offers and service for
various pieces of equipment including vehicles, radios, cellular phones, uniforms, etc., subject
to Purchasing department requirements
 Submit written proposals and make presentations in order to obtain funding from state funds,
grants and student fees
 Manage capital resources/equipment including a fleet of vehicles, sound equipment,
electronics and radios
 Keep accurate records to substantiate all expenditures, employee performance evaluations
and delivery of service
 Advise and guide students in their intellectual and interpersonal development
20% - Assessment
 Compile data/statistics to support service funding and staffing
 Implement regular assessment of quality of service delivery and make relevant changes based
on assessment results
 Use assessment data to support funding requests and use of human and capital resources for
ASUN programs and services
 Use assessment results to strategically plan ASUN programs and services for future
expansion in accordance with the University master plan
Position Description Coordinator, Programs and Services
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The ASUN Campus Escort Program provides transportation to undergraduate and graduate students,
faculty and staff. The program has a tremendous impact on creating a climate of safety on our
campus. The Coordinator must hire, supervise and train a disciplined group of employees that
understand the importance of getting members of our community safely from one place to another.
The Coordinator also manages the budgets so that resources are available throughout the fiscal year.
The Coordinator manages a Food Pantry program that serves students with the highest immediate
need.
Impact:
Poor financial forecasting could force a reduction service hours or could cause the service to
discontinue operation before the end of the semester impacting student and staff safety. Poor
assessment of risk management and liability issues can place the department and university at risk.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Policy governing and regulating students
 University policy and regulation
 State law and city ordinances
 Vehicle and equipment maintenance
 Risk management and liability assessment
 Program assessment
Skills:
 Strong interpersonal skills to deal effectively with student employees and patrons of the
service
 Organizational and time management
 Problem solving
 Strong verbal and written communication
 Vehicle maintenance
 Defensive driving
Ability to:
 Negotiate contracts related to vehicles and equipment
 Schedule large numbers of employees
 Work nights and weekends
 Multitask administrative and personnel needs
 Navigate and negotiate university and system policy and practice
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Student employees
Reason for Contact
To hire, train, supervise, evaluate and discipline
Position Description Coordinator, Programs and Services
Undergraduate and Graduate
students, Faculty and staff
University personnel
Elected student government
officials
Development and Alumni
Relations
BCN Risk Management, Police
Services and Office of The
Associate Vice President for
Student Life Services, Risk
Management
Motor pool
External
Page 4
To provide service and resolve problems or negotiate
disagreements over service
To navigate and negotiate university policy and procedure in areas
such as payroll, accounts payable, student employment, budget
office, university motor pool/maintenance, etc.
To provide updates of service rendered and seek funding
To seek funding of expensive capital goods including vans for the
Campus Escort Service
To evaluate and reduce risk management and liability issues
To manage a large fleet of vehicles to ensure safety while in use
Reason for Contact
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years of experience in student services including
supervision
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
Must have satisfactory results on a background check