Item 9.B-April 11, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): 16367
Current Title: Program Coordinator, Center for Student
Current Range: 2
Cultural Diversity (JCC:77150;3A;CM7550;CC200;E)
Department: Center for Student Cultural Diversity
College/Division: Student Life Services /
Student Services
Account #(s): 1101-105-2001
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature:
Marcelo Vazquez
Date
Director (Interim), Center for Student Cultural Diversity
____________________________________________________________
__________________
Director/Chair/Dean
Gerald Marczynski
Date
Assoc. Vice President, Student Life Services/Dean, Students
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Date
Vice President, Division of Student Services
Action Approved by the Provost/President (Completed by Faculty HR):
77150 Range:
2
Pos #(s): 16367
JCC:
EEO: 3A
Eff: 7/1/2013
Approved Title: Program Coordinator, Center for Student Cultural Diversity
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_____________________________________________
Printed Name: __________________________________________________
Rev: 10/1/2012
__________________
Date
Position Description – Program Coordinator, Center for Student Cultural Diversity
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Program Coordinator in the Center for Student Cultural Diversity is the primary service provider to
ethnic and culturally diverse students. The individual provides Spanish translation services (both
written and verbal) and information on college admissions to high school students and community
members who want to enter or continue a program of post-secondary education. The Program
Coordinator collaborates and coordinates with other programs on campus to provide activities for
ethnic and culturally diverse students. The individual co-facilitates diversity workshops, first year
education (FYE) courses, coordinates student activities and advises student clubs and organizations.
The position reports to the Director, Center for Student Cultural Diversity.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Student Programming and Activities
 Coordinate programming (including the Hispanic Parent-Student Orientation Program) and
general student activities designed to promote persistence and graduation, including
workshops, cultural enrichment, and other activities that connect students to campus life, and
student organizations
20% - College Admissions Information
 Provide information on college admissions to high school students and community members
who want to enter or continue a program of post-secondary education
 Assist with identification, recruitment and management of incoming ethnic minority first-time,
full-time freshman students
15% - Student Counseling
 Provide counseling based services to students in areas of academic, career, and financial aid
advising
5% - Record Keeping
 Maintain accurate up-to-date records of student contacts, including use of services and
facilities
5% - Student Program Collaboration
 Collaborate with other programs on campus that serve underrepresented students
5% - Professional Development
 Participate in professional development activities
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Program Coordinator provides Spanish translation services and information on college
admissions to high school students and community members who want to enter or continue a
Position Description – Program Coordinator, Center for Student Cultural Diversity
Page 3
program of post-secondary education. The position collaborates and coordinates with other programs
on campus to provide activities for ethnic and culturally diverse students. The individual co-facilitates
diversity workshops, FYE courses, coordinates student activities and advises student clubs and
organizations. The position is responsible for complying with all federal regulations that directly relate
to job responsibilities. The individual works closely with the Director on decisions associated with the
position, but must work somewhat independently, with initiative, and with some latitude in decisionmaking.
Impact:
The decisions and judgments made by the Program Coordinator impact campus climate for ethnic
and culturally diverse students. The position directly affects the understanding of the unique issues
facing underrepresented students and expands awareness of the Center resources to department,
division, and the campus wide community. Inability to complete responsibilities of the position may be
a detriment to student growth and graduation. This position is very visible to the public and therefore
has a direct impact on the perception of the university and its reputation.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Basic higher education advising policies and procedures
 Core curriculum of university
 Basic federal, state and university financial aid policies
 Barriers faced by underrepresented college students
 State and Federal laws and regulations pertaining to student support services, i.e., Americans
with Disabilities Act (ADA); Family Educational Rights and Privacy Act (FERPA), etc.
Skills:





Planning, organizing, and deliverance of workshops and programs
Excellent verbal and written communication
Fluency in English-Spanish/Spanish-English translation (both written and verbal)
Interpersonal and human relations skills
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Ability to:
 Contribute to a team effort to accomplish Center goals and objectives
 Establish and maintain relationships with faculty and campus staff
 Work with a diverse student population including African American, Asian American, Native
American, Hispanic/Latino, and Gay, Lesbian, Bisexual and Transgendered students
 Maintain accurate records
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Be sensitive to and work with a diverse student population including underrepresented
students and students with disabilities
 Maintain confidentiality of information
 Understand and interpret formalized policies, guidelines, rules, and regulations
 Work evenings and weekends
Position Description – Program Coordinator, Center for Student Cultural Diversity
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Students
Director
Financial Aid staff
Admissions and Records
Faculty
Student Services
External
Parents/guardians
Community – high schools, faithbased organizations
Reason for Contact
To direct and provide program services
To provide information on student progress, program planning,
committee work
To consult regarding student aid packaging
To discuss enrollment status of students
To receive academic updates and discuss concerns
To provide appropriate referrals
Reason for Contact
To disseminate information on the Center and programming
To provide information on college preparatory programs
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years of post-baccalaureate experience, or a Master’s
Degree and one year of post-graduate experience, or experience in Student Services
working with underrepresented and first-generation student populations and familiarity
with the barriers faced by underrepresented and first-generation college students
Ability to communicate fluently in both written and spoken English and Spanish
c.
Indicate any license or certificate required for this position.
Preferred Licenses or Certifications: None