Item 2-E-Apr. 24, 2009
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR-HR at 682-6114
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INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
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Incumbent(s) Name (if applicable): Mary Larson (vacant 6/30/09)
Position #(s): 10987
(new# needed)
Current Title: Senior Oral Historian
Current Range: 2
(JCC:77942;3B;CM9507;CC186;E)
Department: Oral History Program
College/Division: Liberal Arts
Account #: 1104 112 1301 (position will be soft funded)
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
(X) Line of Progression (show titles below)
Coordinator, Oral History Program
Assistant Director, Oral History Program
Range:
1
2
JCC (HR assigned):
86874
86875
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Heather Hardy
Dean, Liberal Arts
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of Institution
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code:
CUPA Code:
Job Class Code:
Exempt: Yes or No Census Code:
Range:
Effective Date:
Approved Title:
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Coordinator, Oral History Program/Asst Director, Oral History Program Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
Range 1
The Coordinator, Oral History Program works closely with the University of Nevada Oral History
Program’s (UNOHP) director in administration, production, supervising oral history projects, and
seeking external funding.
Range 2
The Assistant Director, Oral History Program works with limited direction from the Director and has
greater fundraising responsibilities.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
Range 1
40% - Editing, Production and Publication
 Prepare for oral history interviews by conducting preliminary research
 Conduct and edit (or re-edit) recorded oral history interviews on subjects important in the
history of Nevada and the American West
 Edit transcripts for deposit in the UNOHP's collection or in preparation for constructing
narrative versions for publication
 Complete formatting, layout, and indexing research volumes and books for publication
(including cover/dust jacket design)
 Maintain program's Web site
 Scan photographs and other documents
 Collect collateral material (historic photographs, correspondence, etc.) for the UNOHP's
archive and/or deposit in the university library's Special Collections Department
 Research vendors for printing
 Prepare electronic files for either the Copy Center or printers and work with printers to ensure
quality products are produced in a timely fashion
 Manage reprint process
 Submit nomination packets for awards, as relevant
25% - Program Administration
 Day-to-day administration of the program to include planning and coordinating oral history
projects in which the interviews are done by others
 Respond to requests for advice or assistance from individuals and organizations around
Nevada
 Select interviewers, and train them when necessary
 Monitor preparation, interviewing, transcription, editing, indexing, and all other steps necessary
to produce oral histories suitable for placement in the UNOHP's collection
 Assist the director in planning and coordinating projects
 Maintain program databases
 Coordinate the transfer of audio and video masters to Special Collections
 Special projects as assigned
Position Description – Coordinator, Oral History Program/Asst Director, Oral History Program Page 3
20% - Budget and Grants Management
 Monitor and manage the program’s accounts in coordination with the director
 Write university reports
 Manage grants, contracts and projects
15% - Marketing and Seeking External Funding
 Work with Director to attract and secure funding for UNOHP projects through grant proposals
and private donations
 Maintain sales relationships with local and online bookstores
 Publicize the program and market its publications and documentaries, including through
special events
Range 2, all duties above with the following changes/additions:
40% - Editing, Production and Publication
 Make informed decisions as to whether publishing a book based on a particular series of oral
histories is desirable/possible
 Determine what pieces of work should be placed in the research collection
20% - Program Administration
 Coordinate collaborative efforts with other campus and non-campus units
 Identify and initiate projects that improve the function and success of UNOHP
10% - Budget and Grants Management
25% - Marketing and Seeking External Funding
 Identify and implement new methods of marketing UNOHP publications
 Apply for grants
 Track sales and outreach donations
5% - Service

Participate in national Oral History Association (OHA), Southwest Oral History Association,
Oral History Review and/or other related professional organizations
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Range 1and 2:
Decisions and judgments made by this position have direct impact on the reputation and product of
UNOHP and on the financial viability of the program. The work performed by this position is
frequently high profile with the public, potential donors, and donors and therefore has a direct impact
on the university's ability to raise money and the perception of the university by the public. The
performance of the responsibilities of the position can insure the success and credibility of the
UNOHP’s work and the reputation of UNR and NSHE. The actions taken related to creating, editing
and publishing transcripts and books directly influence the ability of the program to secure funding and
produce revenue from its products. Decisions are made for ensuring program quality and
accountability to our state and external funders. Fiscal decisions can affect the status of grants and
contracts. Inadequate performance may result in contractual obligation failures and dissatisfaction
resulting in loss of future funding.
Position Description – Coordinator, Oral History Program/Asst Director, Oral History Program Page 4
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Range 1
Knowledge of:
 Oral history methodology
 Program and project administration
 Legal and ethical issues pertaining to oral history
 Chicago Manual of Style editing and formatting guidelines
 General publications procedures when dealing with mainstream printing companies
Skills:
 Proficiency in editing English-language manuscripts
 Web site design and programming
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Proficiency with the following software programs: Adobe Photoshop, Adobe PageMaker or
InDesign, Adobe Acrobat Distiller, Microsoft Office, Digital audio editing software (e.g.,
Audacity, Switch, GoldWave), Macromedia Dreamweaver
 Well-developed research and writing
 Organizational and time management (projects, meetings, etc.)
Ability to:
 Maintain confidentiality of information
 Handle all aspects of book production (formatting, layout, electronic file preparation)
 Conduct oral history interviews
 Prepare oral histories for publication
 Communicate effectively in English, in both written and oral forms
 Manage projects (including adhering to deadlines, completing or acquiring required release
forms and production paperwork, and tracking progress)
 Human resources management and supervisory skills, including an ability to teach and mentor
and to achieve both results and client satisfaction
 Encourage collaboration and coordination with other campus community and external entities
 Educate and train employees on processes and procedures
 Interact effectively with faculty, staff, and administration at various levels of responsibility with
tact and diplomacy
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Learn the university's human resource management and accounting protocols
Range 2, plus all of the above
Knowledge of:
 Fundraising and revenue generation methods Quality and topics that make for successful
book publications
 Criteria for entering items into the UNOHP research collection
Skills:
 Proposal development and grant writing for local, state and federal grants
 Strong initiative and problem solving skills
Ability to:
 Identify and develop collaborative relationships with campus and off-campus entities
 Identify and arrange publicity opportunities for book releases
Position Description – Coordinator, Oral History Program/Asst Director, Oral History Program Page 5
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Range 1:
Staff, faculty and other university
employees
Students
Special Collections
Reason for Contact
To coordinate efforts and supervise UNOHP employees
To supervise and coordinate efforts
To coordinate the transfer and/or retrieval of audio and video
masters
Range 2:
Same as above
External
Range 1:
Oral history chroniclers
Members of the general public
Range 2:
Patrons of the program
Reason for Contact
To conduct interviews and follow-up throughout the production
process
To provide service and to attract support for the program in the
form of external funding
To attract support for the program in the form of external funding
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Range 1
Bachelor’s Degree from a regionally accredited institution
Range 2
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Range 1
Bachelor’s Degree and one year or a Master’s Degree and one year of experience in
an oral history program
Range 2
Bachelor’s Degree and two years or a Master’s Degree and one year of employment
experience in an oral history program or a Doctorate
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None