SENIOR ADMINISTRATIVE OFFICER
ACADEMIC ADMINISTRATION (Postgraduate Administration)
FACULTY OF HUMANITIES
If you are strongly people-focussed, thrive on managing processes and projects, have the ability to multi-task
while remaining calm, and meet the requirements below, we invite you to apply for this permanent position in the
Faculty of Humanities postgraduate administration, for appointment as soon as possible.
Responsibilities include:
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Co-ordinating
and over-seeing the running of all aspects of the Faculty’s postgraduate student
administration processes - admissions to registration, record maintenance, year-end processing and
graduation
Managing performance of staff including assigning tasks, supervising and promoting staff development
Responding in a professional manner to all incoming queries in person, telephonically and via email
Liaising with relevant offices and departments within the University
Providing administrative support for committee/s
Ensuring compliance with University and Faculty rules and procedures
Requirements include:
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A Bachelor’s degree – and a postgraduate qualification would be an advantage
2-3 years senior academic administrative experience in a tertiary institution, either in a department or
faculty office
Experience in supervising or managing staff
Excellent written and verbal communication skills
Demonstrable time and activity management skills, and a proven ability to work accurately under extreme
pressure and to tight deadlines
Demonstrable organisational skills, responsibility for own work and deliverables, and ability to take initiative
responsibly
High level computer literacy (MS Word, Excel, Internet, e-mail, and Peoplesoft or an equivalent student
administration system)
Ability to work both independently, and as a team member, and leader, as and when required
A strong customer service ethic, well-developed interpersonal skills and an ability to deal with students, staff
and other professionals at different levels and in different contexts
The job is key to the effective functioning of the Faculty of Humanities’ postgraduate administration. We are
particularly busy over the period from November to February due to the processing of examination results,
graduation, admissions and registrations. Overtime could be required, which may include weekends, and we
require therefore candidates who have the ability and flexibility to work such overtime.
The annual remuneration package, including benefits, is negotiable between R238 359 and R280 394.
Application requirements:
To apply, please e-mail the completed UCT Application form and all other relevant documentation as indicated on
the form, with the subject line “Senior Administrative Officer” followed by the reference number to: Ms Edith
Graham, Staff Recruitment and Selection, University of Cape Town, Rondebosch, 7700.
E-mail: edith.graham@uct.ac.za ; Telephone: +27 21 650 5405; Website: www.humanities.uct.ac.za
The application form can be downloaded at http://web.uct.ac.za/depts/sapweb/forms/hr201.doc.
An application which does not comply with the above requirements will be regarded as incomplete.
Only shortlisted candidates will be contacted.
Reference number for this post:
SR320/12
Closing date for applications:
Friday, 15 June 2012
UCT is committed to the pursuit of excellence, diversity and redress. Our Employment Equity Policy is available at
http://hr.uct.ac.za/policies/ee.php.
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