Catholic Community of Saint Thomas Beckett 1
Parish Pastoral Council Meeting Minutes
January 17, 2012
Present:
Fr. Tim Wozniak, Kadee Ruhland, Jon Villella, Steve Boehm, Patty Lewandowski, Mary Woida, Roy Hosek, Ted Witte, Karen
Maza, Anne Reis, Joe Ruether, Steve Muetzel, Dan Rietz, Rachel Gagne
Absent:
Doug Mollison, Sarah Peterson, Cole Scheller
Summary of Open Actions:
Topic
Log
Action Item
Date
Sunday 5pm
11/15 Rachel suggested we organize
Mass
and communicate a kids section
for the 5pm mass. Who’s
leading the next steps?
Owner
Due
Status
Update
Steve
12/20
Open
Need to confirm decision. Do
we want to do this? If so,
who’s coordinating/
communicating?
1/17: Decided that we would
provide some focus on the Sun
5pm mass in our next PPC
meeting.
Need to confirm decision. Do
we want to do this? If so,
who’s coordinating/
communicating?
1/17: Same as above. To
discuss strategy for Sun 5pm
mass as specific agenda item
next meeting.
Need to confirm decision. Do
we want to do this? If so,
who’s coordinating/
communicating?
1/17: Same as above. To
discuss strategy for Sun 5pm
mass as specific agenda item
next meeting.
1/17: No discussion. Jon V will
communicate to Dione
Sunday 5pm
Mass
11/15
Ted suggested having teens
stand around the altar during
Eucharistic prayer. Who’s
leading the next steps?
Steve
12/20
Open
Sunday 5pm
Mass
11/15
We discussed having youth be
the liturgical ministers for this
mass. Who’s leading next steps
to drive/coordinate this?
Steve
12/20
Open
Mission
Statement
11/15
Dione
12/20
Open
Liturgies
11/15
Find and post the Mission
Statement banners at both
entrances
Decision whether we’re going to
do a “Teaching Mass” as
suggested by Ted
Steve
12/20
Open
PPC GEM
1/17
Identify how we’re going to
communicate our PPC GEM
initiative to the congregation
and ask for their support
Kadee
2/20
Open
We had broad agreement for
doing the teaching mass
concept, but didn’t specifically
set next steps
1/17: Not discussed.
Catholic Community of Saint Thomas Beckett 2
Parish Pastoral Council Meeting Minutes
Fundraising
Requests
1/17
Discuss and align w/ Eric D. on
how the fundraising requests
will get distributed
Fr. Tim
ASAP
Open
Hospitality
1/17
Remind hospitality ministry
members that doing name tags
is part of the ministry
Karen
ASAP
Open
Growing an
Engaged
Church
11/15
Each PPC member to identify 2
things we think are most
important for us to do, those
things that will make the biggest
difference
All
12/20
Open
Growing an
Engaged
Church
11/15
All
12/20
Closed
Listening
Sessions
11/15
Each PPC member to identify in
their opinion, the best way to
get to people. (if what we’re
doing now isn’t working)
Ensure we disposition effectively
each item from the previous lists
Steve
12/20
Closed
Cana Dinner
11/15
Obtain lead to drive Cana dinner.
(Dan mentioned a note was put
in the bulletin)
Kadee
12/20
Closed
Mission
Statement
11/15
Build communication of the
mission into parish ministries
Fr. Tim
12/20
Closed
1/17: Decided to fold this into
the broader ‘GEM’ strategy
discussion we’ve agreed to, vs.
this one-off task. Each
member to come back w/ one
item to address.
1/17: Decided to fold this into
the broader ‘GEM’ strategy
discussion we’ve agreed to, vs.
this one-off task.
Confirm actions either before
or during next meeting.
1/17: Completed. Notes sent
out.
May need to more proactively
find someone through personal
invitation if we want this to
happen.
1/17: Kadee has owned and
scheduled.
We didn’t explicitly discuss
who’s taking this action.
Assumption was this is Fr. Tim.
1/17: Actioning as a PPC w/
assistance of Jerry Roth.
** NOTE: Closed items will be carried on the minutes for one month to communicate the closing commentary.
Meeting Minutes
1) Gathering & Opening Prayer – Fr. Tim
2) Discussion on “Structure” Next Steps – All
a) Finalize Group to work w/ Jerry
i) For PPC members not in attendance at the Kickoff meeting w/ Jerry, we confirmed their participation status.
ii) Members to participate are: Kadee, Jon V, Steve B, Mary W, Roy H, Karen M, Joe R, Patty L, Dan R.
iii) Members opting out / not in attendance are: Steve M, Anne R, Ted W, Rachel, Cole, Sarah, Doug, Fr. Tim
b) Decide on the Name for the initiative:
i) Joe wanted to keep the naming as PPC, since 80% of the group is the PPC
ii) Dan discussed the Dan’s LSD suggestion
iii) Kadee proposed GEM for Growing Engaged Ministries
iv) Steve proposed using SEED (for Structure Enhanced Engaged Deployment/Development)
v) Fr. Tim suggested PPC GEM to tie Joe & Kadee’s ideas together.
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Parish Pastoral Council Meeting Minutes
vi) Team reviewed suggestions and aligned on PPC GEM as the name for the initiative.
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c)
Would like to use the liturgy to help kickoff the effort
Mary suggested getting the congregation’s prayers on the effort
Moved to action items for tracking this to closure.
Determine 2-4 Outcomes / Measures of Success to help clarify the message and measure progress/success
i) Group had general discussion and brainstormed ideas, concerns and criteria as follows:
-
Need to have a more engaged parish and increase the emotional connection
How many people to we have active now and how involved are they. Then do it again at a later date
How do we measure the energy or depth of engagement
If we just engage commissions, then they can do the surveying and evaluation? (some discussion followed)
Form commissions (# and name)
Want to have a structure that is understood and communicated
Karen suggested more transparency, example was budgeting.
More communication between the commissions and across the parish.
Roy suggested a goal is improving the operation of the parish. Annual planning and better processes to
manage by. E.g . budgeting.
Started boiling down the ideas and aligned on #4 as our statement of desired outcome for the initiative:
(1) Increased engagement of …
(2) Clarity of Structure
(3) Communication
(4) Establishing an effective ministry framework that nourishes:
(a) Parishioner leadership and engagement
(b) Communication with parishioners
(c) Increased transparency
(d) Improved Coordination
3)
Engaging Your Parish Conference and Growing and Engaged Church Book - All
a) Are we addressing both of these through our work with Jerry?
b) Should there be separate activity around one or both of these?
i)
ii)
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Patty brought out our notes from the conference
Steve prompted us on a past action item to identify 2 items we want to address from the book.
(1) Joe wants us to keep it focused on one area
(2) Kadee wants these to be included in the PPC GEM discussions. Both are linked.
Fr. Tim: We should do only one thing (more realistic) that the PPC should tackle the PPC GEM initiative as the
aligning framework for moving this topic forward.
Items reassigned from out action list.
4) Listening Session Update – All
a) Detailed provided on other Word document attached.
b) Need other people for Feb 12th.: Patty, Kadee, Roy, Mary Woida
c) March 11th: Dan Rietz, Roy Hosek
d) Skip April altogether
e) May: Revisit when we get closer.
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Parish Pastoral Council Meeting Minutes
5) Youth Fundraising Requests from Eric
a) Discussed Eric’s 4 items as fundraisers for the Jamaica trip and chaperones
i) Project Greensneakers - Approved
ii) Bagging @ Cub - Approved
iii) Pancake Breakfast - Approved
iv) Cook out – Approved
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Discussed that the funds raised need to be distributed equitably, not just for chaperones, but that it goes to all those
who volunteered.
Fr. Tim took action item to discuss distribution of funds with Eric D.
Steve B. suggested we have a ‘Take Stock in your kids’ event. People sponsor kids.
6) What have you heard?
a) Steve B: 5pm mass isn’t going too well. [Reader was too fast, music wasn’t good, sound person isn’t there]
i) Discussed training of lectors. (Bob Barry does this). Teens aren’t stepping up.
ii) We’re having trouble getting volunteers for that 5pm Sunday liturgy
iii) Eric doesn’t drive anything about this mass. He’s involved in the ‘after mass’ events for youth.
iv) Steve M. suggested we have an agenda next time and address 5pm overall (invite Eric?). Fr. Tim to talk to
folks about how this is going (Bob Barry, Eric D, Karen, etc.)
v) Item to be added to next month’s PPC meeting.
b) Hospitality ministry: Dan thought we were going to have some other group beyond Eucharistic ministers. Should
be more people coming ?? Do we need a new group?
c) Resolution: We need to remind people that doing name tags is part of hospitality ministry
d) Cana Dinner being scheduled for March 3rd. Kadee expects us all to be there. Confirmation kids being scheduled
for servers.
7) Updates / What’s Going On? - Fr. Tim and Karen Maza
a) Arch bishop is coming to visit the parish. The details have already been planned. We will be having a lunch
afterwards at Mendakota CC. (Bob Kelly has a membership, and has offered the location to us)
b) Jerry Roth coming to meet w/ staff this week
Next meeting is scheduled for February 28, 2012. (we will be meeting on the 4th Sunday until further notice)