Catholic Community of Saint Thomas Beckett 1
Parish Pastoral Council Meeting Minutes
September 20, 2011
Present:
Fr. Tim Wozniak, Dan Rietz, Joe Ruether, Kadee Ruhland, Steve Muetzel, Jon Villella, Steve Boehm, Patty Lewandowski,
Sarah Peterson, Mary Woida, Cole Scheller, Roy Hosek, Ted Witte, Karen Maza
Absent:
Doug Mollison, Anne Reis
Summary of Open Actions:
Topic
Log
Action Item
Date
History of
8/16
Add to future PPC agenda the
the PPC
item: Understanding STB
traditions
Vision of the
8/16
Add to future PPC agenda the
STB
item: Determine what
Committees
commissions / committees exist
here at STB
Listening
9/20
Post Listening Session calendar
Sessions
for all to have
Listening
9/20
Post the listening session notes
Sessions
on the STG Website
Growing an
9/20
Begin reading and be prepared
Engaged
to discuss first few chapters in
Church Book
next meeting
Gluten-Free
9/20
Provide education to Mass
Hosts
Coordinators & Eucharistic
Ministers on procedures for
Gluten-Free Hosts
Gluten-Free
9/20
Communicate the procedures
Hosts
for obtaining gluten-free hosts
to the parish
Owner
Due
Status
Update
Steve
M.
10/18
Open
Steve
M.
10/18
Open
Not room on 9/20 agenda.
Will address on 10/18 meeting
agenda.
Not room on 9/20 agenda.
Will try for next month.
Steve
M.
Karen
M.
All
10/16
Open
??
Open
10/18
Open
10/18
Open
Need to assign this action.
Meeting w/ EM's is 10/11.
??
TBD
Open
Dependent on first educating
our internal coordinators and
ministers.
NA
Open
Keep open for a month to
institutionalize.
11-Oct
Listening
Sessions
9/20
Have session members
categorize notes by comments
and actions, so we can more
concisely review the actions in
the PPC meeting.
All
Listening
Sessions
9/20
Respond to parishioners on 3
specific items brought up: the
wording change from 'We to I',
the gluten-free hosts, and the
liturgy committee.
Fr. Tim
10/16
Open
Listening
Sessions
Vision of the
STB Council
9/20
Respond to parishioner on
energy audit question
Invite Jerry Roth (sp?) to the
next PPC meeting
Karen
M.
Fr. Tim
10/16
Open
10/16
Open
9/20
No due date discussed.
Catholic Community of Saint Thomas Beckett 2
Parish Pastoral Council Meeting Minutes
Vision of the
STB Council
8/16
Listening
Sessions
8/16
Listening
Sessions
8/16
Listening
Sessions
Bill McGuire
Meeting
8/16
8/16
Bring the
commissions/committees
brochure that was previously
created
Need to create a calendar for
who's going to be at which
Listening session for the next
year
Dan R. to put an article for the
Listening Session into the
bulletin
Create a sign to advertise the
Listening Session
Speak to Eric Duffy & Staff
about coming to the meeting
Karen
M.
9/20
Closed
Karen handed out the brochure
to the group to review for the
future agenda item.
Steve
M.
9/20
Closed
Created and passed around for
update. Results indicated
below in the notes.
Dan R.
8/24
Closed
Completed prior to listening
session.
Kaydee
9/11
Closed
Fr. Tim
/ Steve
B.
9/20
Closed
Completed prior to listening
session.
Eric not attending. Fr. Tim
discussed that he'd also rather
have this group not be staff
members. However, Karen
and Tim will be there.
** NOTE: Closed items will be carried on the minutes for one month to communicate the closing commentary.
Meeting Minutes
1.
Gathering and Opening Prayer – Fr. Tim
 Fr. Tim led us in a reading from Ephesians
2.
Prayer portion of meeting – All
 We read the readings Ezekiel 18 25-28, Philippians 2: 1-11, and Matthew 21: 28-32
 Fr. Tim indicated he was interested in our discussion to provide some thoughts for his sermons on Sunday
 Most of the discussion focused on the parable of the two sons, which approach is better, and how it correlates to
the Ezekiel reading on how unjust people can turn to God and be accepted.
3.
Introduce Education portion of meeting – Fr. Tim

Fr. Tim introduced the book ‘Growing an Engaged Church’ to the group.

Copies were handed out to the group to own, write in, and otherwise make our own.

Expectation is that we will begin reading and be ready to discuss early chapters in the next meeting.
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Direction from Fr. Tim to read as you would be reflecting on who we are and what we could be as a parish.
4.
What have you heard? – All
 People have been impressed w/ priests and sermons/messages during masses as of late
 People were happy with how funeral went for Connor Smith
 A couple parishioners commented about not getting the message on the start of Faith Formation / Confirmation
even though we’ve been communicated via the bulletin
5.
Review Action Items from Last Meeting
 (Action item updates have been added to the summary table above.)
 Discussed that the ‘Engaging Your Parish’ meeting will be at OLG in Edina. 5071 Eden Ave. Sat. Oct 8th
i. Optional Mass: 8am
ii. Registration & Continental Breakfast 8:30am
iii. Workshop 9am – 3pm
 Feel free to create / join carpools over to OLG.
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Parish Pastoral Council Meeting Minutes
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6.
We don’t need to bring anything
We currently have seven people going. Would like to get to 15 or so.
Brochure was handed out to the group, and has been scanned to PDF and attached to these minutes
Listening Session Review – All
 Updated listening session calendar.
 Will move session off Easter to the week after (4/15).
 Need to move session off Mother’s Day, but we decided not to determine a date and this time, pending the next
several sessions and evaluating how they’re going and whether we should continue monthly or some alternate
frequency.
 Listening Session Council Member Calendar as follows:
i. October (10/9):
Roy Hosek, Patty Lewandoski, Joe Ruether
ii. November (11/13): Kadee Ruhland, Jon Villella, Steve Muetzel
iii. December (12/11): Dan Rietz, Cole Scheller, Steve Boehm
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Discussed that we need to put the notes on the webpage. We also need to provide responses.
Steve suggested that the members in the listening session should categorize comments by commentary, action
items. Group agreed. Future sessions will have this suggestion added.
Roy suggested having a small group to review these items and take action / summarize.
We discussed that we need to keep the anonymity of the parishioners that were there
Discussed that we do want to hear the positive comments as well.
Group reviewed the notes that Kadee had provided / taken during the sessions. The full text of the notes were
reviewed by the group, but in this meeting we discussed a few of the action requests specifically. Those being:
Gluten Free Hosts
o We have these but people don’t know it.
o We need to communicate this better.
o We need to communicate to mass coordinators on this so they know what hosts are gluten free, and
provide education to the Eucharistic ministers on gluten-free.
o We discussed that people don’t know the procedures. Fr. Tim commented that he will eventually know
who the people that need Gluten-Free are, but he doesn’t know yet.
o Need to have more communication (bulletin article, etc.), but before we communicate to the parish, we
need to educate internally.
Need for an Energy Audit
o Karen discussed that we’ve had energy audits before, and one suggestion we will be doing is to have
lower wattage bulbs w/o the glass to reduce heat and have them last longer.
Sound Echoes
o We need to provide feedback to the lectors to enunciate better.
o May need to re-communicate that we have 2 hearing assistance devices in the Sacristy.
o We discussed some of the sound improvement things that have been done in the past, including added
the sound pads on the walls, although painting them may not have helped.
7.
Open discussion Regarding Commissions -- All
 Discussed the merits pro/con of moving to a commission leadership model.
 Tim reviewed what a commission model is, indicated we as a PPC need to decide if we need to go this way.
 Ted suggested that structure would help (reviewed challenges w/ Eucharistic ministers and mass coordinators)
 Tim communicated that there needs to be one person responsible for each group.
Catholic Community of Saint Thomas Beckett 4
Parish Pastoral Council Meeting Minutes
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8.
Fr. Tim suggested that we have someone in to move us to a commission model, as we don’t want to reinvent
the wheel. Jerry Roth was brought up as someone who has done this before. Tim indicated he will give him a
call and see if he will come to one of our meetings. If timing doesn’t work out, we will have an ‘out of band’
PPC meeting.
We discussed if people would volunteer more or less with more structure.
Tim suggested that our process to move this direction should be to first go to the OLG meeting and hear what
Fr. Sweetser has to say, then we’ll have Jerry Roth in to discuss it with us. We will determine next steps after
that.
Updates - What’s going on? – Fr. Tim and Karen
Social Justice Committee Update (Dan)
 We will be having a social justice fair.
 We’re looking for leaders to drive each event, and we’ll be looking for people to join at the fair.
 The fair will be over the weekend of 10/15.
 Dan to email list to people. Steve B. to take to confirmation team.
Karen indicated we aren’t going to have a ministry fair due to the flux in organization now.
Finance Comittee Update:
 There is a Finance Committee meeting this week.
 The parish will have the stewardship talk on 11/5 – 11/6.
 Tim mentioned his plan to have a dual dialog homily and will be getting some ideas on this from folks.
 They are trying to get letter out before that weekend.
Other Staff Updates:
 Letter going out next week on new roman missal change (11/27 start) across US.
 There is a meeting on 10/6 with Michael Sulhavey on the process for the roman missal change.
 On the weekends of 11/13 and 11/20 we’ll be practicing these changes.
 Fr. Tim will use some homily time to discuss these upcoming changes as well.
 Will be putting new responses in the back of the gather books.
 An insert will go with catholic update as well.
 Staff is experimenting with new agenda for the staff meeting.
 Still trying to get pace prizm insurance discount. To that end, we will be having an audit week of 10/10. We
expect to get the recommendations on the financial controls then.
Regarding these minutes, we discussed that they should be sent to Steve Muetzel for review. Jon will send to Dione for
posting on the website.
Next meeting is scheduled for October 18, 2011.