Job Description
Executive Administrative Assistant
Position Summary
 Title
 Reports to
 Location
 Education
 Experience
 Supervisory
Executive Administrative Assistant
President
Bentonville, AR
Bachelor’s degree in Business or related field
5+ years Executive level experience preferred
No direct reports
Position Summary
The Executive Administrative Assistant directly supports and serves as an extension of the President, providing
a broad range of highly responsible administrative services to guide the goals and improve the efficiency of the
Executive. This individual performs diverse administrative duties and functions requiring confidentiality,
discretion, initiative, discipline and sound decision-making. The position requires excellent organizational and
analytical skills and the ability to effectively handle multiple priorities. The ideal Executive Administrative
Assistant will be able to think independently and anticipate, rather than merely respond to, the needs of the
Executive. The Executive Administrative Assistant must be a great communicator, with the ability to regularly
interface with C-level executives with efficiency and professionalism.
Through high-quality and highly responsive output, this individual supports the Executive in a variety of
administrative tasks including but not limited to managing the Executive’s calendar, acting as a gate-keeper
when dealing with internal customers, vendors, scheduling meetings and preparing agendas / coordinating
logistics, making (and responsively changing) travel arrangements, handling expense reporting, preparing
presentations and communications, coordinating responses to information requests, and screening incoming
calls, e-mails, and correspondence and responding independently as directed when possible. This individual will
also be required to perform special projects, including research, analysis, and special communications. The
Executive Administrative Assistant makes the Executive more productive, more focused and more efficient and
effective through their actions and activities.
Core Skills:
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Excellent interpersonal and customer service skills with the ability to handle difficult situations with
diplomacy and tact
Superior organizational, multi-tasking, and time management skills, with exceptional attention to detail
Strong critical thinking, problem solving and researching skills. Must be able to anticipate issues and
identify resolutions in a timely manner
Exercises sound judgment when analyzing situations or resolving issues
Advanced knowledge in Microsoft Office applications to include: Word, Excel, Outlook, and
PowerPoint
Excellent presentation, written, and verbal communication skills
Demonstrated ability to develop strong relationships and work collaboratively with all levels of
individuals inside and outside of the organization
Ability to work independently and in a team environment
Outdoor Cap | 1201 Melissa Drive | Bentonville, AR
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Must be able to represent the organization with a high degree of professionalism
Ability to use excellent judgment in order to adjust priorities and be highly adaptable to change as
needed in a fast-paced environment
Highly dependable and proactive; operates with a strong sense of urgency
Demonstrated ability to maintain highly confidential information
Seasoned administrator knowledgeable in administrative procedures, systems, computer file
management, and hard copy file management
Core Job Requirements
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Excellent written and verbal communication skills
Excellent organization and planning skills
Proven ability to coordinate and manage complex schedules involving multiple stakeholders
Strong team player with willingness to collaborate
Strong capability to execute tasks with quality
Exceptional attention to detail
Advanced PowerPoint presentation skills required
Excellent Excel spreadsheet skills desired
Outdoor Cap | 1201 Melissa Drive | Bentonville, AR