MINUTES
MEETING OF BENTLEY PARISH COUNCIL
MONDAY 12th OCTOBER 2015
BENTLEY MEMORIAL HALL, 7.30 PM
Present:
Mr Peter Hurley (Chairman)
Mr Brian Dickinson
Mr Paul Harrison
Mr Patric Curwen
Mrs Sally Thornely
Mr John Fuller
Ms Jenny Turner – Joined the meeting at 7:40pm
Mrs Lorraine Jeffs (Clerk)
Mrs Jacqueline Hutton (Previous Clerk)
Also in attendance: District Councillor Ken Carter & 7 members of the public.
97/15
Apologies for absence
98/15
Apologies for absence were received from Cllr Alan Lockey
To receive declarations of interests from Members
Councillors were reminded of their responsibility to declare any disclosable pecuniary interest
which they may have in any item of business on the agenda no later than when that item is
reached. Unless dispensation had been granted, they may not participate in any discussion of,
or vote on, or discharge any function related to any matter in which you have a pecuniary
interest as defined by regulations made by the Secretary of State under the Localism Act 2011.
Councillors were reminded that they must withdraw from the room or chamber when the
meeting discusses and votes on the matter.
99/15
None were received.
To approve the Minutes from the Meeting held on Monday 12th September 2015
The minutes for the meeting held on Monday 12th September 2015 were formally
agreed and signed by the Chairman.
The formal meeting will be adjourned for 10 minutes to enable local residents to
address the Council.

A Binsted resident attended the meeting in additional to the September meeting
to request that the council review the application for a Holiday Village at
Broadview Farm in Binsted and the impact that this might have on traffic coming
through Bentley. The Chairman commented that although this is not in the Bentley
area, the council are still entitled to comment because this development may
cause implications for Bentley village with additional traffic coming through. It was
agreed, to object and send B.P.C’s comments to South Downs National Park by the
extended deadline of 14 October 2015.
Action: Clerk
Signed by the Chairman………………………………………………………………….. 9th November 2015
100/15
To receive a report from Cllr Ken Carter, East Hampshire District Council
101/15
Cllr Ken Carter reported the following:
 Mr Nick Leech has been appointed as the new monitoring officer for E.H.D.C in
Petersfield.
 Cllr Carter confirmed, that a sum of money has been put aside by Whitehill and
Bordon project team, for use in addressing local Highways issues. He also
confirmed, that the spending of this sum will be based on monitoring changes
in traffic flow.
Clerk’s Report
102/15
The Clerk informed the council that she was introduced Bentley Recreation Ground
Committee during an informal meeting on 5th October. She received an update on
outstanding projects and the outcome was to focus on fund raising ideas and arrange
to meet with additional play park equipment contractors. The Clerk has a meeting with
Cllr Sally Thornely on 14th October to discuss the play park project, Bentley School &
newsletter. Cllr Thornely, Clerk & Dick Davies will work together to complete the play
park project.
Planning
103/15
Planning application(s) to consider:
Case:
56023
Site Location: Eastholme House, Hill Farm Lane, Bentley, Alton GU10 5JJ
Proposal:
New garage to the side and new outbuilding to the rear of the existing
house. For the purposes incidental to the enjoyment of the dwelling
house.
Land Ref:
44292
Date:
29 October 2015
Comments: B.P.C received the Notification of Development Certificate so B.P.C did
not pass comment. B.P.C await the planning application.
To review & agree B.P.C planning comments for applications SNP/1402026FUL &
SDNP/14/05926/FULL at Broadview View Farm Binstead.
B.P.C agreed to object to both planning applications and the following comments
below would be sent to the planning officer at South Downs National Park:
104/15
Bentley Parish Council wish to OBJECT to both planning applications stated below, due
to the additional traffic and parking congestion this holiday village would create which
would impact on the village. Also, there are insufficient parking facilities on the
proposed site to cope with the number cars per unit. This could potentially cause an
overspill of parking onto the roadside outside the property boundary, which would be
a danger to cyclists and pedestrians.
To review & agree the names of the new roads at the Somerset Field site.
This item was discussed during the September Parish meeting and the decision was
ratified during the October meeting, due to the duplication of the name chosen Barley
Fields. The names to be put forward for the 3 roads on the Somerset Field site are:
 Somerset Field
 Barley Close
 Hop Gardens
Signed by the Chairman………………………………………………………………….. 9th November 2015
It was also agreed that if the developers and the post office don’t want to use
Barley Close because of the existing Barley Fields, they should consider a name
that reflects the agricultural setting of the parish when choosing a name.
Action: Clerk
105/15
To discuss and agree a plan of action for an emergency winter plan
It was agreed that the current winter plan is out of date, and should be reviewed at the
parish meeting in November. Some of the salt bins need to be re-filled by E.H.D.C and
the chairman informed the council, that he has 4 snow shovels at his house so a more
ideal location(s) need to be considered during the November meeting.
Action: Clerk
106/15
107/15
To receive reports from the following officers:


Allotment Officer - none
Footpaths Officer – Cllr Patric Curwen reported that he will speak with the
owner of footpath 11 to discuss the replacement or removal of the stile at the
recreation ground and possible replacement of footpath sign. He will get their
approval in writing before we can instruct the lengthsman to carry out his
work.
Action: Patric Curwen

Highways and Transport Officer – Cllr Brian Dickinson reported that he had
recently been in contact with Surrey C.C. regarding the possibility of their
becoming involved with relief for traffic currently using the A325 thru'
Wrecclesham and more importantly Frith End and Bentley.

Pond Officer –. Cllr Paul Harrison: reported that he has ordered sleepers and
timber screws for the dam and silt trap have been ordered with delivery
expected this week. Total expenditure was £428.18 + vat. Hopefully we will be
able to install everything this weekend BPC received reports on the 2014 HBIC
survey of the pond and surroundings, which were circulated by the Clerk last
week. The pond survey didn’t contain any surprises, noting that the pond was
in poor condition and covered in duckweed, though it did confirm that shading
from trees and scrub was a problem. The survey of the surrounding area was
much more encouraging, with Carter’s Meadow being singled out as
“impressive for such a public amenity site”.
Action: Paul Harrison

Tree Officer – none
To discuss the content of the Autumn/Winter newsletter



Cllr Sally Thornely will head of organising the publication of this addition, which
is expected to be issued and delivered in early November.
The following items will be included:
Solar farm update
Play Ground report
Neighbourhood Plan update
Signed by the Chairman………………………………………………………………….. 9th November 2015
108/15
 Introduction of the new clerk
 Firework event
 Pond report
 A report from Mrs Pinchess (Head Teacher) at Bentley school
Finance and General Purposes Committee
The BDO Notice of Conclusion of audit for 14/2015 & report was reviewed & noted by
the Council.
The Clerk informed them that the report raised one issue in box 9 of section 1 of the
Annual Return. The value of fixed assets included in the Annual Return appears to be
under-valued. This report will be updated for the next financial audit inspection 15/16.
Action: Clerk
A Bank Reconciliation at 30 September 2015 showed a balance of £9,865.92 in the 30
day notice account and £35,245.42 in the Treasure account up to & including CQ No
1533.
The cheques for payment at the October meeting, were noted and approved by the
councillors. See (Appendix 1)
The Clerk is to provide the councillors with the Cashbook (payments & receipts) &
Expenditure over Budget spreadsheets by the end of October, which will be approved
at the November Parish meeting.
Action: Clerk
109/15
It was agreed to ratify the decision to approve the purchase of the Clerk’s mobile
phone and ongoing monthly expenditure of £17.43 per month of which £3.53 can be
reclaimed per month for VAT.
To ratify the approval of works for the Lengthsman
It was agreed to ratify the decision to approve the works for the lengthsman:
 Remove a dead tree at Fox Hill
 Improve the condition to a bench at Fox Hill
 Hire a company to remove the moles at Fox Hill
Action: Clerk
Cllr Patric Curwen will inform the Clerk when she can instruct the Lengthsman to
replace or install a new stile at the recreation ground footpath 11 when approval has
been received in writing from the landowner.
Cllr Patric Curwen is to speak with homeowners at Fox Hall regarding the removal of
the dead tree in front of their property as courtesy gesture.
Action: Sally Thornely
Cllr Sally Thornely is to provide the contact details of someone who might be able to
remove the moles.
110/15
Chairman’s closing comments and date of next meeting.
Meeting closed at: 8:50
Next scheduled Council meeting will be held on Monday 9th November 2015.
Signed by the Chairman………………………………………………………………….. 9th November 2015
Appendix One
The following payments were approved at the October meeting.
Cheque
no
28/1523
Invoice No
Reason for payment
Name
Total
None
5748
Oct Salary + Expenses
Replacement log step on
toddler tower
Monthly playground
inspections
Grass cutting
Projector equipment
Annual Return 14/15
Pond equipment - Sleepers
Pond equipment - Screws
Jacqueline Expenses
Sept Grant- Purchase of
Fireworks
Void Cheque
NI + Tax – Lorraine &
Jacqueline for October
Water for the allotment
Lorraine Jeffs
EJS Playground
£1,083.97
£36.00
ELS Playground
£240.00
Premier Grounds
E.H.D.C
BDO Ex Auditors
Paul Harrison
Paul Harrison
Jacqueline Hutton
Fete Committee
£690.00
£3.14
£396.00
£496.87
£16.95
£470.44
£1,250.00
HMRC
£0.00
£109.96
South East Water
Total:
£168.98
£4,963.31
29/1524
29/1524
5762
30/1525
31/1526
32/1527
33/1528
33/1528
34/1529
35/1530
Ben006
None (email)
1429149
UK Timber
Falcon
None
Grant Form
36/1531
37/1532
None
38/1533
Bill No 11
Signed by the Chairman………………………………………………………………….. 9th November 2015