MINUTES
MEETING OF BENTLEY PARISH COUNCIL
MONDAY 9th NOVEMBER 2015
BENTLEY MEMORIAL HALL, 7.30 PM
Present:
Cllrs:
Mr Peter Hurley (Chairman)
Mr Patric Curwen
Mr Brian Dickinson
Mr John Fuller
Mr Paul Harrison
Mr Alan Lockey
Mrs Sally Thornely
Mrs Jenny Turner – Joined the meeting at 7:40pm
In attendance:
Mrs Lorraine Jeffs (Clerk)
Also present:
District Councillor Ken Carter & 7 members of the public.
111/15
Apologies for absence
112/15
No apologies for absence were received.
To receive declarations of interests from Members
Councillors were reminded of their responsibility to declare any disclosable pecuniary
interest which they may have in any item of business on the agenda no later than
when that item is reached. Unless dispensation had been granted, they may not
participate in any discussion of, or vote on, or discharge any function related to any
matter in which you have a pecuniary interest as defined by regulations made by the
Secretary of State under the Localism Act 2011. Councillors were reminded that they
must withdraw from the room or chamber when the meeting discusses and votes on
the matter.
113/15
Cllr Fuller declared a non- pecuniary interest in item 6 – Land East of Rectory Lane.
To approve the minutes from the meeting held on Monday 12th October 2015
The minutes for the meeting held on Monday 12th October 2015, were formally agreed
and signed by the Chairman.
The formal meeting will be adjourned for 10 minutes to enable local residents to
address the Council.
A resident addressed the council to discuss item 5 on the agenda the defibrillator(s)
and part of this discussion, was to request that B.P.C consider applying for the
defibrillators that come with the cabinets, so that residents can access them 24 hours a
day. He also informed the council, of his experience of attending a Heart Start training
C.P.R session in Farnham, and described the type of defibrillators that are available
there making recommendations to the council. Heart Start have said, that they would
come to Bentley to give training on C.P.R should we require it.
1
th
Signed by the Chairman………………………………………………………………….. 7 December 2015
Bentley Residence Group attended the meeting to give the council an update on
Solstice Renewables and the new development sites that have been granted
permission since the Bentley parish proposal. The two planning sites are: Winchfield
and East Worldham on 54 acres of land just north of Alton. The N.P.P.F (National,
Planning, Policy, Framework) states that as long as the site is screened, the planning
can go ahead despite the votes against. It was recommended that an independent
investigation be completed, which the Bentley resident group have agreed to do.
114/15
The resident of Broadview Farm, attended the meeting to address the council
regarding Bentley Parish Council’s objection comments for planning applications
SDNP/14/05926/FUL & SDNP/14/02026/FUL. The resident has now provided the
council with a copy of a completed traffic survey report to review. The council agreed
to read this document, but did not confirm that they would reply or make a retraction
of their previous comments submitted.
To receive a report from Cllr Ken Carter, East Hampshire District Council
Cllr Ken Carter reported the following:
The Solar Farm application at East Worldham which passed through on a vote of 6 to 4
which Cllr Carter spoke against. The NPPF (National planning policy framework) states
that as long as the site(s) are screened, the solar farm projects can go ahead despite
votes.
Cllr Carter also recommended a security system that is currently in use at Binstead and
was installed in evidence against dog fouling. This costs £5,160.00 which includes five
cameras, flood lights, alarm system and CCTV which can be viewed by remote access
24 hours a day using an electronic device such as an ipad or computer.
115/15
To review previous information received, and consider if defibrillator(s) should be
made available in Bentley Parish and agree on applying to the British Heart
Foundation for a grant.
It was agreed, that Bentley Parish Council would apply to the British Heart Foundation
for a grant for 5 defibrillators called “Zoll” with cabinets. It was suggested, that the
ideal locations could be Bentley church, Pavilion (scout hut), Star Inn, Paxhill and the
telephone box outside the Memorial Hall. It was agreed, that this would be finalised
when the outcome of our grant application was approved. The locations could then be
reviewed in more detail on a map of Bentley and a consultation be conducted. It was
agreed, to contact the parish insurers to discuss the terms of the defibrillator(s) in
more detail which would include: (lost, stolen or damaged by being used incorrectly).
116/15
Action: Clerk
Planning (B.P.C) – Bentley Parish Council
Planning application(s) to consider:
Receipt of planning appeal
Reference:
AAP/M1710/W/15/3135241
Location:
Land East of, Rectory Lane, Bentley Farnham
Proposal:
Three detached dwellings with detached garages and new vehicular
Access for plots 1 & 2 onto Rectory Lane.
Comments: B.P.C stand by the comments originally sent to E.H.D.C for this
Application.
2
th
Signed by the Chairman………………………………………………………………….. 7 December 2015
Reference:
Location:
Proposal:
Comments:
117/15
118/15
119/15
27816/023
The Quinta Nursing Home
Retrospective app for a flat roof extension to accommodate the head of a
Lift shaft.
B.P.C do not OBJECT however, would like to keep the roof in keeping
with the original design, but not encroach above the original roof line.
Also, to ensure machinery housed would not create any noise outside
the building.
Reference:
55904
Location:
1 Holmwood Cottages, Main Road, Farnham GU10 5NF
Proposal:
Removal of a Beech tree
Comments: Bentley Parish Council, raise no objection to this planning application.
To review the existing winter plan and make any necessary alternations
It was agreed, to check with the current people stated on the winter plan, if they’d still
wish to remain listed as a contact. To increase the number of 4X4 vehicle(s) support a
notice should be displayed at Star Inn, Bentley school, Bentley church and Bentley train
station requesting for additional volunteers.
The last addition of the emergency winter plan, was updated in 2011, so the
information will need to be reviewed and updated where applicable.
Action: Clerk
To consider changing B.P.C auditor and review quotation received. Agree on which
auditor B.P.C shall be using to do the audit for 2015/16.
It was agreed, to use John K Murray to conduct the internal audit of B.P.C for 2015/16
for the price stated on the quote received. (Appendix 3) Hardcopy attached.
Action: Clerk
To agree to consider using the services of a Book Keeper
It was agreed, to request a quote for services of creating new financial spreadsheets
for B.P.C from the suggested source, and a meeting shall be arranged dependant on
quotation price received.
Action: Clerk
120/15
To receive reports from the following officers:
Allotment Officer - Bill Whitfield
No report received.

Footpaths Officer - Cllr Patric Curwen
It was reported that Cllr Curwen is still trying to get hold of the owner of footpath 11 to
discuss the replacement or removal of the stile at the recreation ground and possible
replacement of footpath sign. He will get their approval in writing before we can
instruct the lengthsman to carry out his work.
Action: Cllr Patric Curwen
3
th
Signed by the Chairman………………………………………………………………….. 7 December 2015
Highways and Transport Officer - Brian Dickinson
It was reported, that the CAA (Civil Aviation Authority) is still not disclosing their plans
for air traffic movements out of Farnborough Airfield. This means that movements in
and out of the field will still be routed at lowest level over villages not towns, for
obvious safety reasons.
I don't expect any action by the CAA until the new year at the earliest.
2. Road Traffic - impact of the Bordon bypass on surrounding villages which will give
rise to a major increase in "rat runs" such as those through Bentley and
Wrecclesham. I have put forward a case for a widened Gravel Hill Road. With a
roundabout at the A31 (northern end) and again at the southern end, A325, thru traffic
will be greatly improved. It is my intention to arrange a meeting with Damian Hinds
MP and Jeremy Hunt MP to see if they will look at this issue. But don't hold your
breaths!
Action: Cllr Brian Dickinson
Pond Officer - Cllr Paul Harrison
It was reported, that the sleepers will be laid at the pond during the first week of
December.
Action: Cllr Paul Harrison
Tree Officer - Sir Hew Pike
No report received.
School Liaison Officer - Cllr Sally Thornely
Katy Pinchess was very kind to give us an overview of the improvements planned and
a walk around the areas within the school that will be affected.
There have been many improvements made to the school over the years but, largely
due to the age of the original part of the school, some areas are dark, narrow and
uninviting.
To summarise the proposed improvements:
Main reception area: This is where visitors and staff enter the building and therefore
must be a welcoming environment. The secondary area, which was enclosed some
years ago with a plastic constructed roof, does not keep the heat in and, when it's
raining, leaks and is very noisy. It is also used on a daily basis for children to do
reading to parent(s) helpers and is a valuable space for this. This area has been
earmarked for improvements.
Outside building (old toilet block): This is to be removed and use the space to the rear
of the reception area to create a new Year R classroom and outdoor learning
environment.
Existing toilets: Are in need of being replaced, re-plumbed and, in some cases,
relocated. Currently there are 3 girls’ toilets for the whole school, the boys toilets
wash facilities are outside the toilets raising a hygiene concern, the disabled toilet
doubles up as the first aid area and there is only one toilet for the staff to use.
Current Year R classroom: Improvements to this space would provide space for wrap
around childcare/after school clubs or possible relocation of the school library.
Drainage and sewerage: General improvements to be made.
There is a presentation open to the public on 26th November which will give more
information on the finance side of things, which I will attend if possible and report
back accordingly. There has been a Fund Raising team created which are coming up
with great money raising ideas (I am aware there is a car going for raffle very soon!),
plus this team are focussing on accessing money from potential sources in the form of
grants.
4
th
Signed by the Chairman………………………………………………………………….. 7 December 2015
121/15
To receive an update on Autumn newsletter
122/15
It was confirmed during the meeting, that the Autumn newsletter has been completed
and distributed to the residents of Bentley. The Winter addition will be published in
mid-January 2016 and article ideas & ways to distribute more affectively, will be
discussed during the December meeting.
Action: Cllrs Lockey & Thornely
Financial and general purposes committee
A Bank Reconciliation at 9th November 2015 showed a balances of £9,866.74 in the 30
day notice account and £35,986.93 in the Treasure account up to & including CQ No
1542.
The cheques for payment at the October meeting, were noted and approved by the
councillors. See (Appendix 1)
The Cashbook (payments, receipts & Expenditure over Budget) spreadsheet includes all
payments made up to 9th November was circulated to the councillors prior the
November Parish meeting. This was not approved, because a finance meeting is to be
organised to review this data in more detail to ensure it balances with the Bank Rec.
(Appendix 2) Hardcopy attached.
It was RESOLVED to approve the fees/expenses stated on the email quotation received,
from Mr Brendon O’Neil/Neil Homer at rCOH Ltd for attending the N.P inspection
hearing and for preparation work carried out on the Bentley Parish Neighbourhood
plan.
The meeting closed at: 9:30pm
Next scheduled Parish Council meeting will be held on: Monday 7th December 2015.
5
th
Signed by the Chairman………………………………………………………………….. 7 December 2015
Appendix One
The following payments were approved at the November meeting:
Cheque
no
1534/39
1535/40
1536/41
Invoice No
Reason for payment
Name
Total
N.A
N.A
N.A
n.a
Lorraine Jeffs
HMRC
£0.00
£1,134.57
£51.40
1537/42
1538/43
1539/44
N.A
N.A
N.A
British Legion
Jacqueline Hutton
£50.00
£0.00
£100.00
1540/45
1541/46
1542/47
12847
Ben007
IKC739
Void
Salary/Expenses
Lorraine Jeffs NI
contribution for Oct
Remembrance donation
Void
Up paid expenses for
May/June
Grass cutting/Hedges
Grass cutting
Autumn/winter
newsletter
Poulson
Premier Grounds
Treloar Print
£480.00
£440.00
£110.00
Total:
£2,365.97
6
th
Signed by the Chairman………………………………………………………………….. 7 December 2015