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Minutes of the Ordinary Meeting of the
Chobham & West End Joint Burial Committee
Parish Pavilion, Recreation Ground, Station Road, Chobham
Wednesday 4th November 2015 20.00 hrs.
Present:
In Attendance:
Cllrs Mr Taylor (Chairman), Mr Coombs (Vice-Chair), Mr Medhurst,
and Mrs Tedder
Miss C Wright (Clerk)
PART I
1. APOLOGIES FOR ABSENCE Cllr Mrs Mancini for family reasons.
2. DECLARATIONS OF INTEREST None received
3. It was RESOLVED to approve the Minutes of the 15th July 2105.
4. INTERMENTS & MEMORIALS
a. Members noted the following interments:
K175
Roger Woolfe
L24
Rene Matthews
K149
Raymond Kaye
K154
Sylvia Croxton
P8
William Murphy
L8
Antony Cornelius
L121
Patricia Wiley
K135
Jill Lawson
P11
Victor Warren
M103
Janet Baker
K134
Karen Hannaford
K133
Terrence Cheeseman
K132
Edna Butcher
M99
Keith Jones
30th July 2015
8th August 2015
18th August 2015
27th August 2015
27th August 2015
1st September 2015
1st September 2015
9th September 2015
22nd September 2015
8th October 2015
13th October 2015
23rd October 2015
27th October 2015
30th October 2015
b. Members noted the following booked interments, taking place after the
meeting: Interment of Miss Gemma Tate L72 on 30th November 2015.
c. Members noted the following pre-approved memorials:
i. K146
H James
ii. M151
V Spiller
iii. L133
Z Garland
iv. P11
V Warren
v. L6
R Thaine
d. Members noted the transfer of plot K136 to K175 Ms M. Shears
e. Members approved the following Memorial, that had arrived too late for
inclusion in c. above;
M103
K Baker
5. FINANCIAL STATEMENT AND PAYMENT OF ACCOUNTS (July – October 2015)
Members noted the bank reconciliations for July, August and September and
approved cheque payments for the same period.
6. BURIAL GROUNDS MAINTENANCE CONTRACT
Cllr Coombs commented that the new contract has now been in place since
1st October and that this is being monitored by the Clerk, Cllr Medhurst and
himself. The weekly job sheets are being sent to the Clerk every Monday.
It had been emphasised to the Contractor that dead and damaged flowers,
pots and offerings must be removed regularly.
7. ALLOTMENT AREA:
The Clerk reported that a letter had been sent out to current Allotment holders
reminding them of the termination date and that all personal belongings must
have been removed by 31st December.
Discussion moved to how the area is going to be prepared and the required
work – land clearance and levelling, road into the site, car-park and vehicular
access to the new area.
The Clerk noted that standard grave measurements have changed since the
original plan was drawn and that this will adversely affect the number of plots
available.
Members agreed to meet on site first week of December to discuss the plan
for land clearance, road preparation and laying and preparing the ground in
Spring 2016.
Clerk to confirm site meeting to all Members on Saturday 5th December
ACTION
Clerk to obtain copies of the Cemetery plan for distribution prior to the
meeting.
ACTION
It was agreed to continue the suspension of Future Purchases.
Cllr Mrs Tedder suggested we reconsider our prices to reflect larger plots
required by grave diggers and caskets.
ACTION
Clerk to investigate Cemetery rules and regulations for plot spaces sizes
ACTION
8. MATTERS TO REPORT AND MINOR MATTERS:
The Clerk referred to an enquiry from a family member regarding an additional
stone to commemorate their brother’s/son’s grave in Section N. This was
agreed subject to the stone being rectangular rather than square and in the
same material as the existing Family memorial.
Clerk to advise the family accordingly.
ACTION
Until reviewed, Clerk to refer all casket enquiries to Members on a case by
case basis.
ACTION
Cllr Mrs Tedder wished to note again her concerns about the laying of slabs in
Section P. Members reminded Mrs Tedder that this had been discussed at
length and resolved at the July meeting. The Chairman again stated that this
action had been agreed with him at the time. Accordingly it was agreed that
no further action would be taken on this matter.
9. AGENDA PLANNING:
Fees - April 2016
Allotment preparation - January 2016
Tenders – January 2016
Review of sizes and fees – January 2016
10. DATE OF NEXT MEETING: Wednesday, 13th January 2016.
Meeting closed at 21.15
CONFIDENTIAL MATTERS
11. TO APPROVE THE MINUTES OF THE MEETING OF 15th July 2015
12. MATTERS TO REPORT: To receive an update on actions since the last meeting not
already covered as agenda items.
None to discuss.
Meeting closed 21.20