Exec Meeting August 13
Info
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101 Week kit sales social media bonanza
o Twitter/FB posts to promote kit sales, if we don’t see a rise in sales by
next week thanks to the letters then a mass e-mail will be sent to all
incoming students
101 Week Schedule
o Preliminary done
o Need to add locations and finalize times with Socials
Finishing website updates - blurbs, sponsorship package, etc
o Make sure you get blurb updates to Infos asap
Letters to international students
o The letters for incoming students will be emailed out to international
students
Camp Commie tickets (individual)
o In the case that someone buys a kit but then decides they want a
ticket for Camp Commie an individual paypal for that purpose can be
provided
Uni Affairs
 UART update on Lecture Series event
 meeting tomorrow to get low down from economic
 event for first semester
 guest speaker suggested by members (Sahar, Chloe and Valerie have
speaker ideas)
 if it’s too laborious or too costly for us we’re out
 details about Networking event / Gathering input
 wine and ord’euvres
 scholarship money inquiries with communication due to the fact that
ASTRAL no longer exists
 101 Week event update (contacting residence representative)
 emailed housing rep and she said that usually people book 101 week in
april, will get back to us soon
 backup is Perez still with snacks but without projector aspect
 telling people to bring their schedules
 walking people around to show them where to get coffee, cheap books,
study spots, food, etc.
 Discussion about e-survey, revisions
 lack of neutral forces people to pick an opinion
 have to check paths for survey
 should be ready to go for next Tuesday
 incentive to complete survey (discuss royal oak/lunenberg)
 post as status for an hour plus social media campaign *note incentive
 hoping to keep it live for a period
Philanthropics
 Sponsors
 Vitamin Water (bottles and magnets)
 waiting for a lot of replies, include any more suggestions!
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 Giant Tiger (potential PR speaker for the future)
 Metro
Shinerama Benefit Concert tickets
 Craig Cardiff tickets for sale
Market Sale
 took the form in again, insurance form through the SFUO being processed
so we can fax it to the market sale people
 once we are approved
 Sucker Run on the 24th of August
Finance
 Contracts
 Beach Day, camp commie, boat cruise and venus envy sent to the
appropriate people
 waiting for Dive In and HSS thing
 101 Week Kit sale update
 8 kits so far
Socials
 Kaitlin Bilk.
> training and stuff no problem
 Stuff needed for 101 week – sent to Sahar
 Swag order
> kit packing the Thursday or the Friday
 Guide party/Detox
> August 29, Rhiannon may host pre-guide party
 Schedule run through - with locations
 Block Party with HK
 Exec tasks @ events
 figuring out exec roles for every event
 One person to always lead busses
 example for every event to give details for exec
 Exec standout
> something to ensure that we standout
 Camp commie tickets
 Local music concert
> free tickets for a concert series with CLS, tickets will be in the kits
 101 Week songs
 Call On Me
 Oh Yeah – Yello
 Black and Gold – Sam Sparro
 keep your ears open for theme related songs
 Boat cruise theme
> HSS game for the Sailors and Sirens theme with us
 Exec pre 101-week
> chill out time before 101 week together
 No pants venues
 Patty Bollands Thursday nights full cover, Friday and Saturday with Patty
Bollands dollars
 Lobby
President:
 101 week phone
> guide questions should be directed to info or to our cell phone
 Cheques
 Undergrad/Dept Chairs
 conversing with Secretary for contact information
 set up a meeting in
 Camp Commie
o cost – 33.19 per head
o busses – very expensive, we have reserve busses in case nursing
doesn’t work out
 2 week hiatus
o focus on ourselves for a little bit, take some time away from the CSA
o end hiatus with an exec meeting
o concern only for survey promotion and completion
 Pre-101 Week Days
o kit packing always last minute
o take off Friday if you want
 UOPRA Update
o round table discussion on inclusion in kit
o tabled until voting members returned
 Philanthropics
o exit interviews will be held next week
 Secretary/Advisor
o someone to help president with doodles, sfuo emailing, etc
o counterpart for finance and president
o organizing events for exec, minutes, agendas, small tasks
o advertising with PR/first year reps
 Meeting Chairs + responsibilities
o someone to do the doodle, book a time, book a room, do the agenda,
ensure it’s done, print and chair meeting
 101 Week Car
o Car for 2 days