CSA Executive Council – June 19th Agenda
Start: 7pm
University Affairs:
1. Constitution (corrections de la version française et articles
manquants)/questions
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Transferred to excel file, encountered some issues
Wasn’t sure if added articles had to be approved
French and English did not match up: allowed to change
Capital letter issues with AÉEC
2. Surveys
o Not yet started, in the midst of planning
o Communication section in survey
 Do you open e-mails etc.
o Event section included?
o Keep open fields
o About two weeks to complete
3. What are other uni affairs’ doing?
o PIDSSA is pushing to do a cross over event
 This will be discussed more at the upcoming UART
o Mash Up conference
 The more students attending the better the panel
 A panel discussion/debate
 Difficult to be bilingual (one of the issues discussed)
 Not sure how to resolve this
 Equivalent thrown in French (two events) (?)
o Hour in English, hour in French
 Ruins the flow of argument
 SFUO wants to become involved with this
 Invest money into this event
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o June 24 UART to bounce ideas off of them
Info’s:
1. Blurb Update
o Have translated all the blurbs
o Will be posted after the meeting
2. Updating website:
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o Include opportunities section
 Page created for scholarships and job opportunities
o Meeting Minutes
 Have transparency and information available for all students/
faculty
 Can follow our processes
o 101 Week Page
 Kit Sales
 When we should implement this page
 Welcome message from socials
 Write something for the website
New social media
o Pinterest
 Is currently private but has been created
 Start posting quotes or wait for an event in order to create ‘outfit
boards’
o Tweetdeck
 Larger version of twitter allowing for easy search results of
hashtags
 Search for anything that involves communication
 See who is tweeting at us
New form for communication requests via Facebook etc.
o System of Approval for Media positings
Letter for students
o Content?
 Welcome
 Locations of the office
 What we are and what we do
 Social media links
 101 week theme
 What 101 week is
 Disability link, SFUO information
 Any accessibility requirements for 101 week
 Information on Camp Commie
Next step: sponsorship package
o Tweaking sponsorship package
YOUTUBE ACCOUNT
o Links are on the website
 Re upload through our own youtube account
Get a Vine
Take content from the old website (wordpress.com) to wordpress.org
o New account with .org
o Archive old items
o Look at GoDaddy for website hosting
Philanthropics
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Canada day TBT BBQ ideas
o They want fed bodies to come up with an idea
o Get a portion of the fund
o Using the whole TBT lawn
o Unofficial sucker runs
 No advertising for this because it is Canada day
o Ideas:
 Slip and Slide
 Snow cones
 Dunk Tank
o Depending on the idea people may be interested in attending
o ARTS: selling dollar store Canada day items
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Online fundraising team
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Commie team online
Credit Card contribution
Commies do shine!
Invite to whoever you like, promote
Can put a set goal (aiming towards $2000)
Miranda: shave her head if we raise enough money
Market sale
o Set up a table in the market for no cost on a regular day
o Ideas:
 Lemonade or bake sale on a hot summer day
 Russell: sell umbrellas on a rainy day
 Applying sunscreen table
 Day time sucker run
 Selling sunglasses
4.
Car wash
o Around Orleans or Richmond Rd.
 Liability issues
o Date: the 6th of July
 Back up date ready to go
o Talk to Lindsay about how she acquired their lot
o Lot Ideas:
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Rockcliffe park
Einness road
Beachwood
Mooney’s Bay
Bottle drive
o Discussing at the meeting to get grocery carts after Canada Day
o Stand outside the beer store (?)
o Competition between guides and exec?
 Have some form of incentive
 Two week competition
 Start a few days before Canada day
o Use moving trolley from the residence or use a car
o Will this be working against the SFUO (overlapping event)
o Do we do both, or do our own?
o Be involved in the SFUO events however really utilize our guides for our
own
 2 out of 5 SFUO events is recommended
o Ask about Hope Volleyball (July 13th)
o SFUO is unorganized, we should do our own
o Goal: start on the June 26th and go through to the July 10th
 Provide them with an option of us picking them up
o Send all messages to Infos A.S.A.P.
 Empty spot for various location drop off
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Collaboration with ESS, Psych, English (June 30 party, Shine Benefit show)
o Met with the above faculties
o A “canner”: a house party on Sunday June 30th, TBD
 Hannah, ENG phi will be hosting it
 All information must be known by Saturday the 22nd in order to
decide if we will take part
o Shine benefit show: August 18th tentative date
 Local talents
 Reach out to various local bands, we will promote your shows or
future events
 Sahar has a contact
 Send in talent clips in order to participate
 Wanted to get sponsorship
 Spearheaded by Hannah
 Outdoors, trying to get TBT lawn
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Menchies- August 9th Bottle collection
o Very helpful: they give us flyers and we distribute them. If they are
brought in we will get 15% of the revenue.
o Hand them out on the same day as sucker runs
o 101 Week Scavenger hunt event, end at Menchies (?)
o Max is 15%: this will be inquired about by Rhiannon
o Christine and Rhiannon have been discussing this, this now just has to be
officially confirmed
o Menchies makes the flyers for you
o Look into Spoon
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Saturday July 6th Sucker Runs: Friday June 28, Thursday July 25, Friday August 23
o June 28th is cutting it close
o One event where we can all attend
o Start off early and then go to a club afterwards
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Cheers
o Cute!
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Ordering shine shirts
o Discuss with President and Finances
o Not for guides, for 101ers
Social
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Website and 101 kit sales
o Selling soon through the SFUO
o When are other comms putting them up for sale (three weeks before last
year)
Promotional Videos?
o Use old pictures with all the info
o Ben Gronfors is interested in all video opportunities
Facebook Group
o For new 101ers
o Keep them up to date during 101 week
Should be ready to contact 101ers once we get our student lists
o Already received it
Is the sponsorship package happening?
o Of highest priority for info
o Include a section for: donating services, intangibles, any donation is
welcome (pegs)
o Discuss with president and finances about the different pegs
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Social needs to create a budget first
Budget
o Will be ready in time to meet July 17th Deadline
 Tried to work with CLS, but it is not working out
 CLS is being cut, services will be cut university wide
o Kit Cap- $75
 Manageable
 Regular budget must be created first
Theme
o Idea has to be finalized
 Next week to meet with Scott or guy from accent logo
o Logo & Swag
Shine
o Ordered 60 t-shirts
 Tentative
 No to wearing the old shirts over wearing new ones
 Why not wear frosh shirts instead?
SFUO
o Daniel Wesley- Closing
o Hey Ocean! (in the works for Fedfest)
Week Schedule
o Grafstein
o Some additions made
o Options:
 Monday: Scavenger Hunt, Mosaica
 Or a party (before shine day, is this smart?)
 Bloc Party in Hull (Party in the Street)
 or Bistro
 Tuesday: Shine Day!
 Afternoon: Uni Affairs Event
 Between shine day and disco party (leave a buffer
time for them to get ready for party)
 Monday after or during the carnival
 Wednesday after the sex workshop (1-8)
 Or after camp commie
 Night: Courtyard dance with sciences (dry)
 Or HK Disco party (Addiction)
 Cannot have a dry event both Monday and Tuesday
 Camp Commie can still be done Tuesday night
 Wednesday: Boat Cruise
 Alternative: Art event
 Thursday: Camp Commie (do lunch if it is a smaller group) or
 Three options if not C.C.
 Addiction with SAFA
Engineering Bash (Camp Fortune type of event)
 Smaller scale
 PSYCH to Fun Haven
 Last year not many 101ers went
Friday: Camp Fortune
This needs to be done by next week
There is room to play Quidditch if we would like to include it
F.Y.I. Camp Commie: increased the radius to 2 and a half hours,
found 12 potential camps
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President:
1. Office moving
o Moving across the hall
o Not next to anyone directly
o Downfall it is 200-300$ fees to move
 Keys must be returned and new ones released
o Looking into if the faculty cares to move
2. Office cleaning
o If not moving, a thorough cleaning needs to be done
3. Thank you cards
o For the SFUO
o Would like to send some for the previous SFUO
 Motion passed
o Welcome cards for the new ones
4. UOPRA
o Provided all the necessary information for events, turnouts etc.
o Sahar will sit in on their next meeting to see how those play out
o Don’t want them to go under us
5. Guide training
o Confirmation email will be sent out
6. Group activity (goals)
o Sahar has typed them up and will send them out
o These will be reflected on at the next retreat
o Group activity:
 Exec bonding 3 weeks before 101 week
 Send out emails to discuss activity ideas
Finance:
o Financial request form has been started
o Cheques have recently been deposited
Themes:
o She’s the man
o Aristocrats
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500 days of summer
Peter Pan
School of Rock
Despicable commie
Donny Darko
Ferris Bueller’s day off
Chronicles of Narnia
Breakfast club
Finding Nemo
101 Dalmations
James and the giant peach
About a boy
Django unchained
Monsters inc
Toy story
Anchorman
The Incredibles
Pretty woman
Commies do Monster university
Commies in wonderland
A beautiful mind
Me myself and Irene
Something about Mary
Commies of oz
Dodgeball
Zoolander
Take one look at my Commie
Sister Act
2013: Commie odyssey
Mean girls
Top Four Options:
o Kiddie one’s need to go
o Commies week off
o 2013
o Anchorman
101 Week Theme Winner: Ferris Bueller’s Day Off