For more information:
Victoria Brock
Director of H2 Experience
Office: 850.417.7764
Cell: 850.314.4531
Email: Victoria.brock@h2pc.com
Accounting/Bookkeeping Assistant
POSITION ID: 15.0004
LOCATION: Pensacola, FL
EFFECTIVE DATE: 9.05.14
SALARY: $15.00 - $17.00
JOB TYPE: Full-time
H2 Performance Consulting is subject to the Vietnam Era Veteran's Readjustment Assistance Act as a Federal Contractor.
As such we strive to reach out and provide employment opportunities to our Veterans through a variety of sources and to
build a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color,
religion, sex, or national origin. As mandated under Executive order 12989, H2 is required to verify employment eligibility of
selected candidates through the Department of Labor’s - E-Verify.
Essential Duties and Responsibilities
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Assists with supporting the Accounting function including processing and monitoring payments and expenditures; ensuring
accounts payable are paid in a timely manner and receivables are applied correctly
Review vendor reports (daily/monthly) against supporting documentation for accuracy
Verifies and enters details of transactions as they occur
Handles daily accounting mail, notices and disbursements
Researches accounting and general ledger issues as needed
Keeps Accounts Payable current and prepares/processes invoices
Runs reports using the Quickbooks Enterprise software as they relate to monthly financial statements
Coordinates and controls the retention of the company’s accounting information insuring the data is safely and accurately stored
and available as required
Assists with payroll processing
Conducts monthly benefit reconciliation between deductions from employee paycheck and benefit provider billing statement
Manages employee expense reporting process
Tracks all credit card charges and logs receipts into Quickbooks then reconciles the credit card statement monthly
Perform all actions required for corporate state tax reporting
Additional Functions
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Performs special projects in a thorough and timely manner to ensure all deadlines are met
Maintains accurate and detailed calendar of events, due dates
Maintains functionality of all office equipment, establishing relationship with vendors and ensuring timely rapid repair and return to
functionality
Education Certificates & Licenses Required:
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High school diploma and 5+ years progressive Accounts Payable experience
BS degree in Accounting/Finance related field is preferred
Solid understanding of bookkeeping and specifically accounts payable/payroll processes
Extensive experience with Quickbooks
Proficiency in Microsoft Office Suite
Must be analytical and possess the ability to think outside the box for problem resolution
Strong ability to multi-task and work in a fast-paced environment
Proactive with excellent troubleshooting, problem resolution, and follow-through skills
Dependable team player with the ability to act independently and make decisions within the scope of the position’s
responsibilities
Ability to:
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Perform a full range of responsible analytical and administrative duties in support of assigned programs, functions, and/or department
involving the use of independent judgment and personal initiative.
Research and analyze problems and prepare recommendations on a variety of issues.
Understand the organization and operation of assigned department and outside agencies as necessary to assume assigned
responsibilities.
Interpret and apply pertinent federal, state and local laws, codes and regulations as well as City policies and procedures.
Participate in various organizational studies and analyses.
Research, analyze and evaluate programs, policies and procedures.
Collect, evaluate and interpret complex information and data.
Prepare, research, negotiate, and monitor contracts and agreements.
Prepare clear and concise administrative and financial reports.
Maintain accurate and complete records on programs and operations.
Assist with budget preparation and administration.
Independently prepare correspondence and memoranda.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new equipment and systems.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Stellar communication skills and ability to build relationships easily
Qualified candidates may submit their resume to the career section of our company website at http://www.h2pc.com. All resumes will be
reviewed within 5 business days and those candidates we wish to further in the application process will be contacted via email/phone to
schedule initial phone screens.