Registrar Memo/Letter
ON INSTITUTIONAL LETTERHEAD OR VIA E-MAIL
WE ENCOURAGE YOU TO TAILOR THIS LETTER TO MEET YOUR INSTITUTION’S COMMUNICATION
STYLE.
Date:
To: [College] Registrar’s Office
From: [Campus Contact]
Subject: SENSE Course Schedule File (CSF)
Dear [Registrar],
On [Date] President [Name] sent a memo regarding [Institution Name]’s participation in the Center for
Community College Student Engagement’s Survey of Entering Student Engagement (SENSE).
[Institution] will administer SENSE during the fall 2015 semester to a random sample of classes selected
from among those listed in the college’s Course Schedule File, or CSF. Your assistance in the preparation
of [Institution]’s CSF is greatly appreciated.
As you prepare the file, please include all fall 2015 courses in the areas of developmental reading,
writing, and math; first college-level math; first college-level English; and student success, colleges skills,
first-year experience, freshman seminar, and/or orientation courses. Courses should be listed according
to the criteria outlined [below/on the next page]. Be sure that cross-listings of the same course have
been combined into a single row of data with one summed enrollment listed.
Please send me a preliminary CSF in Excel worksheet format by [Date] so that I have a chance to review
the file before sending it to the Center for sampling. If you have any questions, please contact me at
[Campus Contact’s Information].
I appreciate your assistance.
Sincerely,
[Campus Contact]
[Campus Contact’s information]