UCOP Career Tracks Job Database
Job Family:
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Category:
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Job Function Summary:
Published: February 8, 2016
Version: June 18, 2010
Communications
Written Communications
Professional
Writer Editor 3
Experienced
Involves conceiving, researching, writing, editing, and/or publishing written materials and strategic communications, including
publications, articles, proposals, speeches, and promotional material.
Job Title
Job Code
Writer Editor 3
4017
Personnel
Program
PSS
Grade
FLSA
Education
Career Path/Job
21
Exempt
Bachelors degree in related area and/or
equivalent experience/training
Writer/Editor 4
Generic Scope:
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional
field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes
problems/issues of diverse scope and determines solutions.
Custom Scope:
Writes or edits a variety of comprehensive and difficult material for stylistic consistency, logic, organization, rational development of
content, and emphasis. Researches, selects sources for interviews, and ensures accuracy of written pieces. Recommend content and
layout, edit, and coordinate production of a variety of printed and online material, or conversion of printed pieces to online formats
and archives.
Key Responsibilities:
Under limited supervision, researches, writes and/or edits material for a variety of publications for internal and external audiences,
consulting with clients as necessary. Assignments may include analytical, interpretive, reportorial/journalistic, or
promotional/persuasive projects. Produces articles, press releases, profiles, briefings, and/or other written material using subject
matter expertise. Independently researches, selects sources for interview, and ensures accuracy of written pieces. As an editor,
ensures clarity, organization, accuracy, style, and quality of written work.
Knowledge Skills:
Thorough knowledge of the fundamentals of writing, grammar, syntax, style, and punctuation. Thorough knowledge of appropriate
editorial style and publication guidelines. Thorough skills to write clear, lively, engaging and compelling copy in a variety of styles
appropriate to target audiences and/or the broader public, while ensuring adherence to the organizational message. Thorough
knowledge of the organization, including its mission, goals, achievements, infrastructure, programs, and policies. Thorough
knowledge of issues in higher education and/or a specialized academic discipline or field. Knowledge of computer applications for
UCOP Career Tracks Job Database
Published: February 8, 2016
Version: June 18, 2010
publishing, image handling, and/or web production. Thorough research and fact verification skills. Thorough interpersonal
communications skills, including active listening and effective collaboration skills. Thorough analytical and critical thinking skills.
Thorough attention to detail, project management and organizational skills. Skill to maintain confidentiality.
UCOP Career Tracks Job Database
Job Family:
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Job Function Summary:
Published: February 8, 2016
Version: May 27, 2008
Communications
Written Communications
Professional
Writer Editor 4
Advanced
Involves conceiving, researching, writing, editing, and/or publishing written materials and strategic communications, including
publications, articles, proposals, speeches, and promotional material.
Job Title
Job Code
Writer Editor 4
4018
Personnel
Program
PSS
Grade
FLSA
Education
Career Path/Job
22
Exempt
Bachelors degree in related area and/or
equivalent experience/training
TBD
Generic Scope:
Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving
frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include
formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.
Custom Scope:
Researches, writes and/or edits high-level communications, publications, and/or reports with complex or sensitive subject matter to
audiences that are either broad or highly influential. Requires subject-matter expertise and an in-depth understanding of the
audience and the communication strategies that will best serve the institution with that audience. Work is of considerable difficulty
and may require political acumen and sensitivity.
Key Responsibilities:
Researches, writes, and edits high-level communications, publications, and/or reports with complex or sensitive subject matter;
assignments may include proposals, articles for publications, briefing materials, talking points, press releases, and web sites and
content. Consults with and advises clients regarding their communications needs. May develop publications or web sites to meet
communication needs. Determines content and sources for publications and written work, conducts research and interviews (with
multiple and sometimes conflicting sources), and ensures accuracy, clarity, and effectiveness of writing. May edit and oversee design
and production of a variety of print and online material. May oversee or lead staff; hire, assign, and oversee freelance staff. Assesses
submitted manuscripts and recommends materials to be published, including working with authors on developing material for
publication. May respond to media inquiries, directing reporters to the organization’s media relations officers and other subjectmatter experts as appropriate.
Knowledge Skills:
Advanced knowledge of the fundamentals of writing, grammar, syntax, style, and punctuation and advanced skills to write clear, lively,
UCOP Career Tracks Job Database
Published: February 8, 2016
Version: May 27, 2008
engaging, compelling and effective copy in a variety of styles appropriate to target audiences and the broader public. Advanced
knowledge of appropriate editorial style and publication guidelines. Advanced, in-depth knowledge of the organization, including its
mission, goals, achievements, infrastructure, programs, and policies. Advanced knowledge of issues in higher education and/or a
specialized academic discipline or field. Knowledge of computer applications for publishing, image handling, and/or web production.
Advanced skill in taking initiative to creatively identify and pitch story ideas to senior management and clients. Advanced research
and fact verification skills. Advanced interpersonal communications skills, including active listening and effective collaboration skills.
Advanced analytical and critical thinking skills. Advanced project management, organizational and problem recognition, avoidance
and resolution skills. Skill to maintain absolute confidentiality.
UCOP Career Tracks Job Database
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Job Function Summary:
Published: February 8, 2016
Version: May 27, 2008
Communications
Written Communications
Supervisory & Managerial
Written Comm Supv 2
Supervisor 2
Involves conceiving, researching, writing, editing, and/or publishing written materials and strategic communications, including
publications, articles, proposals, speeches, and promotional material.
Job Title
Job Code
Written Comm Supv 2
4010
Personnel
Program
PSS
Grade
FLSA
Education
Career Path/Job
23
Exempt
Bachelors degree in related area
Written Communications
Mgr 1
Generic Scope:
Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration.
Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in
defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to
determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational,
financial, and human) in compliance with departmental goals and objectives.
Custom Scope:
Oversees written communications program for a small department or unit.
Key Responsibilities:
Works with administration, and other communication professionals as required, to create, develop, and implement long and short
term strategic written communications plans. Serves as an advisor on all aspects of written communications. Selects, trains,
supervises, motivates and evaluates written communications professional staff including writers/editors and may supervise support
staff; takes corrective action as required. Ensures production of high quality written communications within budget and time
constraints. May be assigned special written communications projects or work, including editorial assignments; such assignments
would typically have a high degree of complexity or difficulty.
Knowledge Skills:
Solid knowledge of written communications fundamentals, including grammar, syntax, style, and punctuation; solid knowledge of all
aspects of written communications, including venues, applications, mediums, strategic planning, appropriate editorial style, and
publication guidelines. Solid knowledge of relevant technical language and requirements of the work; and solid knowledge of
appropriate editorial style and publication guidelines. Solid knowledge of the organization, including its achievements, mission, vision,
goals, policies, practices and infrastructure; knowledge of issues in higher education or, as required, in a specialized field. Solid
UCOP Career Tracks Job Database
Published: February 8, 2016
Version: May 27, 2008
knowledge and skills in financial and personnel administration and management techniques, including guiding principles, relevant
laws, policies and best practices. Solid skills to select, train, supervise, guide and evaluate subordinate staff, and take corrective action
as required. Solid written, verbal, interpersonal communications, active listening and political acumen skills. Solid analytical, critical
thinking and problem recognition, avoidance, and resolution skills. Strategic planning and project management skills. Skill to ensure
production of high quality work within budget and time constraints.
UCOP Career Tracks Job Database
Job Family:
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Category:
Job Title:
Job Level:
Job Function Summary:
Published: February 8, 2016
Version: May 27, 2008
Communications
Written Communications
Supervisory & Managerial
Written Comm Mgr 1
Manager 1
Involves conceiving, researching, writing, editing, and/or publishing written materials and strategic communications, including
publications, articles, proposals, speeches, and promotional material.
Job Title
Job Code
Written Comm Mgr 1
0419
Personnel
Program
MSP
Grade
FLSA
Education
Career Path/Job
24
Exempt
Bachelors degree in related area
TBD
Generic Scope:
Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate
staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human,
financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate
supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets.
Custom Scope:
Manages written communications programs and/or projects and/or may have responsibility for the written communications program
for a department, college, or other organization.
Key Responsibilities:
Works with clients, administration, and/or other communications professionals to create, develop and implement long and short term
strategic written communications plans and/or projects, including ensuring the desired organizational message is delivered to
appropriate target and/or broad general audiences. Advises and consults on all aspects of written communications, including
developing and delivering strategic messages, interpreting policy, and problem recognition, avoidance and resolution. Selects, trains,
manages, motivates and evaluates professional staff responsible for producing high quality written communication pieces; takes
corrective action as necessary. Ensures production of quality products that effectively deliver the desired message within budget and
time constraints.
Knowledge Skills:
Strong knowledge of all aspects of written communications, including grammar, syntax, style, and punctuation; strong knowledge of
various venues, applications, mediums, et cetera. Strong knowledge of appropriate editorial style and publication guidelines and of
computer applications requirements for publishing. Knowledge of the organization, including its achievements, mission, vision, goals,
policies, practices and infrastructure. Strong knowledge and skill in financial and personnel management, including management
techniques, guiding principles, relevant laws, policies and best practices. Advanced written, verbal, interpersonal communications,
UCOP Career Tracks Job Database
Published: February 8, 2016
Version: May 27, 2008
active listening and political acumen skills. Strong analytical, critical thinking and problem recognition, avoidance and resolution skills.
Strong strategic planning and project management skills. Strong skill to ensure production of high quality work within budget and
time constraints.
UCOP Career Tracks Job Database
Job Family:
Job Function:
Category:
Job Title:
Job Level:
Job Function Summary:
Published: February 8, 2016
Version: August 9, 2012
Communications
Written Communications
Supervisory & Managerial
Written Comm Mgr 2
Manager 2
Involves conceiving, researching, writing, editing, and/or publishing written materials and strategic communications, including
publications, articles, proposals, speeches, and promotional material.
Job Title
Job Code
Written Comm Mgr 2
0722
Personnel
Program
MSP
Grade
FLSA
Education
26
Exempt
Bachelors degree in related area
Career Path/Job
Generic Scope:
Oversees through subordinate Managers a large department or multiple smaller units, OR manages a highly specialized technical
function/team. Has significant responsibility to achieve broadly stated goals through subordinate Managers. Determines objectives,
directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high
degree of autonomy. Proactively assesses risk to establish systems and procedures to protect organizational assets. Determines
strategies for a program with organization-wide impact.
Custom Scope:
Manages written communications programs and the work of subordinate staff. Oversee's projects and staff in multiple departments
or across a campus / medical center / UCOP. Responsible for managing, preparing, administering, and directing the control of the
budget/organization resources. Manages the activities of subordinate staff. Reviews and approves written materials from a strategic
perspective to minimize risk. Monitors adherence to approved budget, and is involved in developing, modifying and executing policies
that affect immediate operation(s) and may impact long term operations. Erroneous decisions or failure to achieve goals results in
additional costs, personnel, serious delays in overall schedules and possible damage to the reputation of a campus / medical center /
UCOP.
Key Responsibilities:
Works with staff, subordinate supervisors and/or other communications professionals to create, develop and implement long and
short term strategic written communications plans and/or projects, including ensuring the desired organizational message is delivered
to appropriate target and/or broad general audiences while minimzes risks associated with complex and strategic messages.
Interprets policy, recognizes problems in advance and develops risk avoidance and resolution strategies. Regularly interacts with
senior management or executive levels on matters concerning several functional areas, units and/or customers. Manages
professional staff responsible for producing high quality written communication pieces.
UCOP Career Tracks Job Database
Knowledge Skills:
Published: February 8, 2016
Version: August 9, 2012
Advanced knowledge of all aspects of written communications, and of the clients and their needs. Knowledge of campus / medical
center / UCOP, including its achievements, mission, vision, goals, policies, practices and infrastructure. Ability to manage staff and
deliver results while adhering to financial constraints, including the application of management techniques, guiding principles,
relevant laws, policies and best practices. Ability to assess risk and work within a framework that impacts the message without
political fallout.