Topic Presenter Discussion
1
2
Minutes
VC Update
All
Ann GH Deans discussed enrollments for fully online classes for Fall. HIIM is down and discussions about marketing have occurred. Music did not fill. Humanities is down because KH is the one who teaches it. Literature classes are doing well online, but
English is not filling. They do sign up for hybrids. It is a student desire. Ann suggested the new online student support specialist could work with faculty. JB said if Deans have part-time faculty who do not have all the skills yet to teach online, to start working with
Ann and let her staff assist.
John reminded the Deans to be aware the Innovation Funds and Strategic Action Plans will change staffing levels. Deans should work with HR to build a strategy that addresses student needs including scheduling issues. For example, there are instances where faculty request a Dean’s signature for innovation funds that will require replacements to fill a position which can be terribly difficult.
When it comes to actual instructional positions, there needs to be a plan approved by the
Dean and Vice President, and students will not suffer as a result of that. For example, we have students who cannot get in Communications. We have the capacity online to fill it. This needs to be a conversation at President’s Cabinet. We have to have faculty here teaching. Deans have to think about our students yet support the application process. Faculty should be required to include their Dean in conversations.
The former VPASA agreed to take money out of the Innovation funds to get replacements for those who were awarded funds for their “sabbaticals.” Kathie thinks there is a sense if a faculty member wants to go do innovation things, we will find money through innovation grants to find replacements. This is not a rule John wants established here.
David commented the sense of trend is important rather than the particular numbers for the fully online enrollments during Fall. The overall loss of 34 FTEs is not a lot of money in terms of the budget. Enrollment seems to be very faculty dependent, which makes our whole system vulnerable. If our enrollment is faculty reputation dependent,
Action Items
1

3
4
5
Topic
Policy 6260 Grades
Top Three Focus
Areas for Dean
Team 2013-2014
Presenter Discussion then that raises a question relative to our sustainability. Do they understand their being in the front line is key?
Kim would like classes added for professionals, i.e, professional certifications and extra endorsements. Ann said they looked at marketing for online and the curriculum. Are we doing enough? Is that what is causing the decrease in enrollments? Ann said they would like to think about larger certificates online. David noted the Continuing Ed position has an emphasis on licensing and online classes.
Ann reviewed the eLearning part of the faculty contract relative to compensation for creating new courses online. She thought the Deans said they would not be paying. JB said if a Dean is working with faculty on creating a new course or taking an existing course that has the Dean’s full support and review of this body, then it is a college wide sponsor and we will pay for it. John said we will discuss this as an agenda item. If we
JB
JB want to increase our capacity and enrollment, the only place is online. We can do an analysis of our online inventory and look at what to move fully online. Online classes gives student more choice. We need to give students more choice in targeted areas, and we decide what those areas would be. We can find people to convert or create a course to meet student demand. What are we doing to ensure the quality of instruction? We put up an evaluation item and have a new hire who will administer online student evaluations. Deans have been asked to get more feedback from their divisions about the online evaluation questions.
John distributed a copy of the revised Grading Policy 6260 as approved by the Faculty
Senate Council. Deans are asked to review it with an eye for clarity and consistency.
John encouraged Deans to look at grading policies at other institutions as a matter of cross checking. They should align at system areas.
Deans reviewed the 2013-2014 Focus Areas. The next step is for Deans to organize themselves around the top three as to organization, who is involved, a timeline, goals and outcomes. This will be a plan for 6 months. There may be different ways to get these things accomplished. It should be built in a framework that allows it to expand and move forward. If we do this right, we should be looking out at 18 months. It will stabilize the college, keep our focus, allow Deans to have a clear idea what they should be doing with their employees, etc. We need to stick to our focus.
Interim VPASA
Work Plan for 2013-
2014
JB John made some additional adjustments to the Interim VPASA work plan. We will talk about making specific and concrete outcomes for this 6-month position.
Action Items
Deans will review Grading
Policy 6260 for discussion at a future meeting.
Deans will create a six month plan around the top
2013-2014 Focus Areas including organization, who is involved, a timeline, goals and outcomes. This will be done by the end of
Fall Quarter.
2

6
7
Topic
Dean/Division Work
Plans for 2013-2014
Other
Presenter Discussion
JB Given the Dean Team Focus document and Interim VPASA Work Plan, now Deans can start looking at their own work plans from January to June and start building their own work plans and put some deliverables in there. John requested a draft of the Deans’ individual work plans for the rest of this year. Deans can sit with the new VPASA at the end of the year to review what was accomplished.
Kim talked about the need to discuss with Deans what she learned at a recent conference on disabilities. Institutions have to make accessible anything that is put online. This will have an impact on all of us and will need to be in work plans.
The four Deans who attended the Retention conference in San Diego can help the Dean
Team pick one or two things that would fit in work plans for the next 6 months.
John talked to Daryl about building a standing committee around accreditation and
JB within that a standing committee on recruitment and retention. People have to share that load and it will be an important standing committee in the governance structure of the college.
Our new Director if Institutional Assessment and Data Management will arrive
December 2. In the meantime, if you need data send a request to DRAG. They are the ones who manage data requests. John suggested DRAG issue a report every quarter about the type of requests they received and what was produced.
Adjourned 10:50 am
Action Items
Deans will create their own work plans and provide
John a draft that will include concrete specific outcomes in six months.
Deans will meet together on Friday, November 22
(in Room 9201) to discuss their work plans.
3