Document #06-59
LIBRARIES OF MIDDLESEX AUTOMATION CONSORTIUM
EXECUTIVE BOARD MEETING
LMxAC OFFICE
August 17, 2006
MINUTES
BOARD MEMBERS PRESENT:
Robert Belvin - New Brunswick
Mary Faith Chmiel – Spotswood
Margery Cyr – Old Bridge
Irene Goldberg - Monroe
Joe Lyons - Sayreville
Lewis Ostar - Middlesex College Library
Anne Roman – Piscataway
LMxAC STAFF PRESENT:
Ann Macdonald
Elisa Bash
Guest:
Eileen Palmer, New LMxAC Executive Director
The meeting was called to order at 10:10am by Vice President Mary Faith Chmiel.
APPROVAL OF AGENDA:
Irene Goldberg moved to approve the agenda (Document #06-53). Margie Cyr seconded the
motion. All members were in favor. The motion carried.
MINUTES OF THE PREVIOUS MEETING:
Joe Lyons moved to approve the minutes (Document #06-54).Irene Goldberg seconded the
motion. All members were in favor. The motion carried.
TREASURER'S REPORT:
Lewis Ostar presented the detailed Financial Statements for July 31, 2006. (Document #06-55).
Lewis reported that everything was in order. The report was reviewed and filed for audit.
FINANCIAL POSITION STATEMENT
Balance as of 7/31/06:
Accounts Receivable
Checking
Cash Management
Development Fund
$
$
$
$
266,025.98
71,829.86
547,476.75
311,637.88
Cash Assets Total:
Liabilities:
Accounts Payable 8/17/06
$ 1,196,970.47
$
51,263.71
APPROVAL OF BILL LIST: (Document #06-56)
Irene Goldberg moved to approve the Bill List for August 17, 2006. Margie Cyr seconded the
motion. All members were in favor. The motion carried.
INTERIM DIRECTOR'S REPORT: (Document #06-57)
Ann Macdonald presented her report to the Executive Board and discussed several issues
including: a report on the Dunellen Membership; Internet Service Change; Carteret Library;
Reports; Database Maintenance; and Personnel. Ann spoke about the delay in receiving router
equipment from Verizon for the installation to the State Hub as well as Dunellen Library. Ann
made a suggestion to the Board that a spare router that LMxAC has in stock be configured and
installed by our technicians at Dunellen. This will allow Dunellen to begin the process of
implementing Sirsi at the library. The Board members agreed that the spare router could be used
at Dunellen.
OLD BUSINESS:
INTERNET SERVICE CHANGE: Ann had discussed in her Interim Director’s report about the
delay in receiving of the router from Verizon for the connectivity with the State HUB. Ann
reported that LMxAC Libraries are the last group to be connected to the State HUB.
ILSA- Bob Belvin reported that Evelyn Hartmann, the LMxAC Attorney has received approval
on the final revisions made on the ILSA agreements from Eric Aronowitz, the First Deputy
County Counsel. Bob mentioned that all non - Middlesex County libraries would also need to
forward these agreements to their local library boards. He reported that the timeline on getting
these agreements signed would be the end of the year.
NEW BUSINESS:
RECIPROCAL BORROWING WITH MERCER COUNTY – The Board discussed issues raised
by some members regarding rules for issuing cards based on reciprocal agreements. There is
concern that we are not being consistent and that these inconsistencies may lead to some libraries
inadvertently extending borrowing privileges in violation of local policies. Eileen Palmer asked
for time to look into this issue and report back to the Board. Margie Cyr moved to table this
discussion for a later date. Bob Belvin seconded the motion. All members were in favor. The
motion carried.
CARTERET- Eileen Palmer and Ann Macdonald will be attending the Board meeting of the
Carteret Library on September 13, 2006 at 6:30pm to discuss membership in the Consortium.
LMxAC 20TH ANNIVERSARY CELEBRATION- Anne Roman announced the planning of a
reception to celebrate the LMxAC 20th Anniversary and welcoming of our new Executive
Director, Eileen Palmer. She stated that it will be held on September 19 at the Middlesex County
College- College Center in the Corral Dining Room from 4-7pm. There will be parking provided
near the college center.
FINANCE COMMITTEE: The Board discussed planning a meeting of the Finance Committee to
work on the Budget and Assessment for Fiscal year 2007/2008. The new Finance Committee
members are Lewis Ostar, Bob Belvin, Anne Roman, and Eileen Palmer. The committee
scheduled two meeting dates of September 13 and September 20.
OTHER:
Playaways – Ann discussed an email sent from Jinny Baeckler, Director of Plainsboro Public
Library regarding the need to create records for a new media type for Playaways. Jinny has
expressed her unhappiness with the policy of no brief records because it affects the library’s goal
in providing this media type in an efficient manner to the patrons. Ann Macdonald noted that she
has created a new item type and new item category for Playaways.
COMMUNICATIONS: Communications included monthly reports from
Application/Member Services Specialist; and Database Specialist; and a letter from South River
Library concerning ListenNJ.
ADJOURNMENT:
Bob Belvin moved to adjourn the meeting. Mary Faith Chmiel seconded the motion. All
members were in favor. The motion carried. The meeting adjourned at 11:45am. The next
meeting is scheduled for Thursday, September 21, 2006, at 10:00am at the LMxAC office.
Respectfully Submitted,
Margie Cyr
Recording Secretary