July 2015 - Bright Water Montessori Schools

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Bright Water Elementary
Board Meeting Agenda
Date: July 23, 2015
5:30-7:30 pm
Item
Person Responsible
Board Members
Committees
Term Began
Term Ends
In Attendance
Neeraj Mehta (chair)
Equity, Governance
2013
2015
X
Taylor Rub (secretary)
Achievement Leap
2014
2016
X
Linda Darling (Treasurer)
Finance, Technology,
Governance
2015
2017
Malinda Lindquist
Achievement Leap,
Development
2015
2017
Rose Dorer
Achievement Leap
2015
2017
X
Ann Luce
Development, Equity
2015
2017
X
Endel Kallas
Governance
2014
2016
X
JJ Haywood
Personnel
2014
2016
X
Sara Fegers
Achievement Leap, Finance,
Fundraising
2014
2016
X
Carla Pfahl
Finance
2014
2016
X
Brooks Cavin
2015
2017
Derek Davidson
2015
2017
X
April Gulley
2015
2017
X
Danielle Mkali
2015
2017
X
Ann Johnson
(Non-Voting Member)
X
Non-Board Members Present: none
2. Community Forum
Chair
1
3. Approval Agenda
Chair
MOTION: Ann moved to approve the agenda, JJ seconded, passed unanimously.
4. Approval of Consent Agenda
Chair
(Consent items are those which usually do not require discussion or explanation prior to school
board action, are non-controversial and /or similar in content, or are those items which have
already been discussed and/or explained and do not require further discussion or explanation.
Items shall be removed from the consent agenda by a request by an individual school board
member for independent consideration.)
1.1. Minutes from April 30, 2015
1.2. Minutes from June 25, 2015
1.3. Letter of Agreements for 2015-2016 School Year:
1.1.1. Erman Nie (FP), Veronica Vital (CH2), Bonnie Frieden (GW), Angela Wroblewski(GW),
William Delano (Maintenance), Briana Chatters (GW), Ka Xing (Office)
1.4. Contracts for 2015-2016 School Year:
1.1.1.
Angela Wroblewswki, consulting
1.1.2.
Allina, Occupational Therapy – Special Education Services
1.5. Donation Report
MOTION: Ann moved to approve the consent, JJ seconded, passed unanimously.
5. Governance (e.g. by-laws, elections, etc.)
Chair
Ann J. gave an update about the work she has done with Sarah and Hannah with Katie and Dan
1.1. Welcome New Board Members
1.1.1.
Annual Training Requirements: All new board members must have training in
finance and governance in the first 12 months, every board member needs annual training
each year after that
1.1.2.
Board Retreat: Will not happen this summer, will possibly happen in the fall. We
will be looking for board members willing to work collaboratively with preschool board
members
1.2. WBWF Academic Committee
1.1.1.
Onboarding
1.3. Committees
1.1.1. Neeraj charged the board with defining the standing committees we are a part of
and doing much of the ground work in committees with the monthly board meeting
being more about governance and updates
1.4. August Back to School Night
1.1.1.
This will be August 20
2
1.5. Officers
1.1.1.1.
Neeraj will contact people to gauge interest, look at the bylaws, and we will elect
officers next month
MOTION: Ann L moved to nominate Neeraj for chair, JJ seconded, passed unanimously
MOTION: JJ nominated Taylor for secretary, Ann seconded, Taylor abstained, passed unanimously.
Ann L will take minutes in Taylor’s absence for August, September, and October
6. Head of School Report – Curriculum/Programs
Ann Johnson
1.1. Dashboard
1.1.1.
Ann J will bring suspension demographics (special education/other breakdowns)
to the next meeting
1.1.2.
The board tasks the Academic Committee with discussing a suspension policy
1.1.3.
North Star Bus Lines is our new bussing company, we anticipate a good
communication relationship with this company
1.1.4.
Neeraj requested that we go over the dashboard and e-mail him if we have
suggestions
1.1.5.
Lancer foods will be our new food service provider (replacing Done Right
Foods)
1.2. E2 update
1.1.1.
There will be 3 E2 teachers in 2 classrooms, the funds have already been raised
for this, as Ann and Sarah continue to talk about this, the goal is to tell parents by
August 1 what this will look like, we are still discussing how student placement will be
communicated
1.3. Almas Leave of Absence Request
1.1.1.
The board discussed the implications of approval of this request on our policy
based on who is eligible based on employment status
1.1.2.
Ann and Derek will discuss potential licensure options and will include Malinda
and her work with the sponsorship policy as well as JJ
7. Finance
1.1. Financial Dashboard
1.1.1.
Sara gave an update on financials
Linda
MOTION: Carla moved to approve the financials, Taylor seconded, passed unanimously.
1.2. Enrollment
Waitlist
Budget Based On
Actual
Date: Fall
1
30
Kindergarten
2
108
Lower Elem
0
40
Upper Elem
178
Total
0
165 ADM
3
8. Achievement Leap Committee
9. Fundraising/Development Committee
9.1 Midwest Mountaineering
9.1.1. We have applied for a grant from Midwest Mountaineering.
9.2 Individuals
9.3 End of Year
10.
Technology Committee –
11.
Community Engagement and Equity
12.
Personnel Committee
13.
Confirmation of date and time of next meeting August 27, 2015.
14.
Adjourn
Malinda
Sara Fegers
Linda
Neeraj
JJ
MOTION: Ann moved to adjourn, Taylor seconded, passed unanimously.
Food Sign Up for Board Meetings
August 27
Ann Luce
September 24
Rose Dorer
October 22
Danielle Mkali
December 3
April Gulley
January 7
Taylor Rub
January 28
Sara Fegers
February 25
March 24
April 28
Derek Davidson
May 26
June 23
4
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