Bright Water Elementary Board Meeting Agenda Date: July 23, 2015 5:30-7:30 pm Item Person Responsible Board Members Committees Term Began Term Ends In Attendance Neeraj Mehta (chair) Equity, Governance 2013 2015 X Taylor Rub (secretary) Achievement Leap 2014 2016 X Linda Darling (Treasurer) Finance, Technology, Governance 2015 2017 Malinda Lindquist Achievement Leap, Development 2015 2017 Rose Dorer Achievement Leap 2015 2017 X Ann Luce Development, Equity 2015 2017 X Endel Kallas Governance 2014 2016 X JJ Haywood Personnel 2014 2016 X Sara Fegers Achievement Leap, Finance, Fundraising 2014 2016 X Carla Pfahl Finance 2014 2016 X Brooks Cavin 2015 2017 Derek Davidson 2015 2017 X April Gulley 2015 2017 X Danielle Mkali 2015 2017 X Ann Johnson (Non-Voting Member) X Non-Board Members Present: none 2. Community Forum Chair 1 3. Approval Agenda Chair MOTION: Ann moved to approve the agenda, JJ seconded, passed unanimously. 4. Approval of Consent Agenda Chair (Consent items are those which usually do not require discussion or explanation prior to school board action, are non-controversial and /or similar in content, or are those items which have already been discussed and/or explained and do not require further discussion or explanation. Items shall be removed from the consent agenda by a request by an individual school board member for independent consideration.) 1.1. Minutes from April 30, 2015 1.2. Minutes from June 25, 2015 1.3. Letter of Agreements for 2015-2016 School Year: 1.1.1. Erman Nie (FP), Veronica Vital (CH2), Bonnie Frieden (GW), Angela Wroblewski(GW), William Delano (Maintenance), Briana Chatters (GW), Ka Xing (Office) 1.4. Contracts for 2015-2016 School Year: 1.1.1. Angela Wroblewswki, consulting 1.1.2. Allina, Occupational Therapy – Special Education Services 1.5. Donation Report MOTION: Ann moved to approve the consent, JJ seconded, passed unanimously. 5. Governance (e.g. by-laws, elections, etc.) Chair Ann J. gave an update about the work she has done with Sarah and Hannah with Katie and Dan 1.1. Welcome New Board Members 1.1.1. Annual Training Requirements: All new board members must have training in finance and governance in the first 12 months, every board member needs annual training each year after that 1.1.2. Board Retreat: Will not happen this summer, will possibly happen in the fall. We will be looking for board members willing to work collaboratively with preschool board members 1.2. WBWF Academic Committee 1.1.1. Onboarding 1.3. Committees 1.1.1. Neeraj charged the board with defining the standing committees we are a part of and doing much of the ground work in committees with the monthly board meeting being more about governance and updates 1.4. August Back to School Night 1.1.1. This will be August 20 2 1.5. Officers 1.1.1.1. Neeraj will contact people to gauge interest, look at the bylaws, and we will elect officers next month MOTION: Ann L moved to nominate Neeraj for chair, JJ seconded, passed unanimously MOTION: JJ nominated Taylor for secretary, Ann seconded, Taylor abstained, passed unanimously. Ann L will take minutes in Taylor’s absence for August, September, and October 6. Head of School Report – Curriculum/Programs Ann Johnson 1.1. Dashboard 1.1.1. Ann J will bring suspension demographics (special education/other breakdowns) to the next meeting 1.1.2. The board tasks the Academic Committee with discussing a suspension policy 1.1.3. North Star Bus Lines is our new bussing company, we anticipate a good communication relationship with this company 1.1.4. Neeraj requested that we go over the dashboard and e-mail him if we have suggestions 1.1.5. Lancer foods will be our new food service provider (replacing Done Right Foods) 1.2. E2 update 1.1.1. There will be 3 E2 teachers in 2 classrooms, the funds have already been raised for this, as Ann and Sarah continue to talk about this, the goal is to tell parents by August 1 what this will look like, we are still discussing how student placement will be communicated 1.3. Almas Leave of Absence Request 1.1.1. The board discussed the implications of approval of this request on our policy based on who is eligible based on employment status 1.1.2. Ann and Derek will discuss potential licensure options and will include Malinda and her work with the sponsorship policy as well as JJ 7. Finance 1.1. Financial Dashboard 1.1.1. Sara gave an update on financials Linda MOTION: Carla moved to approve the financials, Taylor seconded, passed unanimously. 1.2. Enrollment Waitlist Budget Based On Actual Date: Fall 1 30 Kindergarten 2 108 Lower Elem 0 40 Upper Elem 178 Total 0 165 ADM 3 8. Achievement Leap Committee 9. Fundraising/Development Committee 9.1 Midwest Mountaineering 9.1.1. We have applied for a grant from Midwest Mountaineering. 9.2 Individuals 9.3 End of Year 10. Technology Committee – 11. Community Engagement and Equity 12. Personnel Committee 13. Confirmation of date and time of next meeting August 27, 2015. 14. Adjourn Malinda Sara Fegers Linda Neeraj JJ MOTION: Ann moved to adjourn, Taylor seconded, passed unanimously. Food Sign Up for Board Meetings August 27 Ann Luce September 24 Rose Dorer October 22 Danielle Mkali December 3 April Gulley January 7 Taylor Rub January 28 Sara Fegers February 25 March 24 April 28 Derek Davidson May 26 June 23 4