Council
Officer
Training
 Every
leader must have a VISION of what his
council is capable of accomplishing.
 The leader’s VISION is usually expressed and
defined by the GOALS he sets for his council.
 To approach accomplishing his goals, he puts
together an ACTION PLAN.
 The ACTION PLAN must be publicized and
reevaluated periodically
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LEADER’S VISION OF HIS COUNCIL IS BASED
UPON THE FOLLOWING:
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HIS EXPERIENCES IN HIS COUNCIL
HIS RELATIONSHIPS WITH THE BROTHERS OF HIS
COUNCIL AND,
WHERE HE SEES HIS COUNCIL GOING IN THE NEAR
FUTURE
What he understands is council can accomplish
with existing programs
New programs that will be beneficial to his
council and appreciated by the membership
A
GOOD LEADER DEVELOPS A RAPPORT WITH
THE MEMBERS OF HIS COUNCIL. HE REALIZES
THAT THERE ARE DIFFERENT GROUPS
OR“CLICKS” . THE LEADER IS SEEN AS
SOMEONE WHO TRANSENDS THE “CLICKS”
AND GROUPS. HE IS APPROACHABLE AND ABLE
TO COMMUNICATE TO THE MEMBERSHIP.
 The
leader sets goals he knows his council
can approach. He sets the standards and
knows just how far to go.
 His goals are realistic and measurable.
 Introducing his goals he is clear about the
why and how to reach the goals.
 He discusses his goals with the officers first
and then communicates his goals to the
membership.
 The
goals set for the council become
important to the membership because the
goals are about “US” and not for just the
leader’s singular purpose.
 The leader’s goals are should express a
shared vision of what is important to the
growth of the council
 ACTION
STEPS ARE THE MEANS BY WHICH THE
GOALS ARE REACHED.
 THE ACTION STEPS ARE WORKED OUT WITH
THE COMMITTEE OR COUNCIL OFFICERS
 INTERMEDIATE GOALS OR “BENCHMARKS” ARE
SET TO PROVIDE INTERMEDIATE STEPS
 ACTION STEPS PROVIDE FOCUS FOR COUNCIL
MEMBERS AND MAKE THE GOALS “CONCRETE”
 SETTING
GOALS IS A PRACTICAL WAY TO
ESTABLISH ONE’S LEADERSHIP IN THE
COUNCIL
 GOALS PROVIDE FOCUS
 GOALS GIVE COUNICL MEMBERS SOMETHING
TO WORK TOWARDS
 GOALS PROVIDE PURPOSE
 GOALS FACILITATE GROWTH
 LEADERS
MOVE THEIR COUNCILS FORWARD
 LEADERS HAVE A PLAN
 LEADERS SHOW THEIR CONCERN BY
ESTABLISHING HIGH STANDARDS AND PLAN
FOR GROWTH
 LEADERS LEAD THEIR COUNCILS IN A POSITIVE
DIRECTION
 LEADERS ARE OPEN TO IMPUT.
 LEADERS
COMMUNICATE THEIR VISION AND
GOALS
 LEADERS INSPIRE CONFIDANCE IN THEIR
MEMBERS BY HONESTLY COMMUNICATING
 LEADERS DEVELOP A SENSE OF TRUST BY
SHARING IDEAS AND DELEGATING
RESPONSIBILITY
 What
is your vision of your council?
 What would you like to accomplish in the
next year as your council’s leader?
 Who would you include in your planning
stage before you introduce your goals and
action plan?
 What steps would you take to accomplish
your goals? ( Action Plan)
 What
criteria would you use to measure the
success of your action plan?
Duties of a Proposer
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Take the responsibility to see that your recruit becomes fully accepted by his fellow
council members and stays involved in council activities.
Explain to him that the council's Admission Committee will examine his qualifications for
membership and accompany him to the Admission Committee meeting.
Introduce him to the members present.
After he has been accepted, escort him to his First Degree and remain with him
throughout the event.
Following the exemplification, introduce him to his fellow council members.
Take the newly initiated member and his family "under your wing".
See that he learns council procedures, such as meeting times, committee assignments,
etc.
Introduce him and his family at council events.
Encourage him to involve his family in council-sponsored activities.
Accompany your recruit to his Second Degree and Third Degree exemplifications and
stay with him throughout the day.
Contact him before each council meeting and bring him to the meeting if
necessary.
If the new member becomes inactivate for some reason, try to
find out why. Call and ask to visit with him. Explain your concern about
his absence and offer support or assistance.
Encourage him to earn "Shining Armor" status within the council. If the Knight
becomes inactive, his proposer should work with the retention committee to find out
the reasons for his lapsed interest and try to converse his membership.
How to develop your council’s Brochure?
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At an officers meeting discuss the council events for the upcoming year.
Have these events / activities served your council membership well?
What events need to be firmed up?
What events need to be changes / modified?
What events / activities should be added?
What charities does your Council support?
What charities will you add/ delete this year?
Have you a brief history of your council to introduce your council brochure? If not, who
will be responsible for writing it?
Have you included contact information for interested men to inquire about joining your
council?
Have you included basic information about your council’s meeting days and times as well
as hour of operation if appropriate?
Who will be responsible for writing the draft copy of the brochure?
Who will duplicate the draft for a discussion of the “Committee of the whole” at the next
council business meeting?
Who will lead the discussion of the “committee of the whole” at the meeting?
At the business meeting, council members must have an opportunity to read, correct
errors in spelling, grammar, etc, as well as provide input on council activities. Once the
draft is corrected and finalized, it is duplicated and copies are distributed at a subsequent
meeting. Now all your members present may use your council brochure to recruit
members. Ask you pastor if copies of the brochure may be displayed in the rear of the
church or distributed in pews on a regular bases.
Once completed you now have a recruitment tool and at the same time you have involved
your active members in recruitment and retention.
How are Motions Presented?
Obtaining the floor
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Wait until the last speaker has finished.
Rise and address the Grand Knight by saying, "Worthy Grand Knight”
Wait until the Grand Knight recognizes you.
Make Your Motion
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Speak in a clear and concise manner.
Always state a motion affirmatively. Say, "I move that we ..." rather than, "I move that we do not ...".
Avoid personalities and stay on your subject.
Wait for Someone to Second Your Motion
Another member will second your motion or the Grand Knight will call for a second.
If there is no second to your motion it is lost.
The Grand Knight States Your Motion
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The Grand Knight will say, "it has been moved and seconded that we ..." Thus placing your motion before the
membership for consideration and action.
The membership then either debates your motion, or may move directly to a vote.
Once your motion is presented to the membership by the Grand Knight it becomes "assembly property", and
cannot be changed by you without the consent of the members.
Expanding on Your Motion
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The time for you to speak in favor of your motion is at this point in time, rather than at the time you present
it.
The mover is always allowed to speak first.
All comments and debate must be directed to the Grand Knight.
Keep to the time limit for speaking that has been established.
The mover may speak again only after other speakers are finished, unless called upon by the Grand Knight.
Putting the Question to the Membership
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The Grand Knight asks, "Are you ready to vote on the question?"
If there is no more discussion, a vote is taken.
On a motion to move the previous question may be adapted.
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203-752-4000 x4717
(Ann Moran’s office)
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