DRAFT
College Planning Council Agenda
September 24, 2009
2:30 p.m. – 5:00 p.m.
Osceola Campus – Room 2-219B
The meeting will last 2 ½ hours if the time targets are met, including a 15- minute break.
I.
Welcome and Introductions (5 minutes) – Co-chair Amy Bosley will convene
the meeting. Amy will introduce new members of the Council who were not
present at the July meeting. (See Attachment A for an updated roster of members
for 2009-10.)
II.
Action Item: Minutes of July 23, 2009 Meeting (5 minutes) – Susan Kelley (See
Attachment B.) Using our consensus model, we will seek approval of the
minutes.
III.
Action Item: Council Goals for the Year – (10 minutes)
Amy and Susan will report on feedback from Dr, Shugart to the draft goals for
2009-10 that the Council developed in July. The Council will seek to reach
consensus on the goals.
(See Attachment C – Council Charge, and D - draft goals)
IV.
Report: Learning Agenda for 2009-10 – (5 minutes)
Amy will report on her consultation with CPC members who represent the
faculty, professional, and career councils to plan the Council’s Learning Agenda
for the year, based on the work we hope to accomplish. She will ask for all
Council members’ input into the draft Learning Agenda. (See Attachment E –
draft learning agenda.)
V.
Action Item: Budget and Financial Advisory Group Plan (20 minutes) – Keith
Houck and Amy Bosley will report on the meeting of the Budget and Financial
Advisory Group (BFAG) held on September 9, and share the plan of work
proposed by the Group for 2009-10, for Council approval.
(See Attachments F, G, and H – the BFAG Charge, Budget Planning
Principles, and the BFAG projected plan for its work in 2009-10.)
VI.
Report: Planning Update - (10 minutes)
Susan Kelley will report on plans to form the Goal Teams and convene a Big
Meeting of the Goal Team members to launch the work planned for the year.
As a reminder, the plan can be accessed by clicking on the link in the first
paragraph on this page: http://www.valenciacc.edu/strategicplan/council.htm)
BREAK – 15 minutes
VII.
Planning Software Discussion (25 minutes) –
Kurt Ewen and Jeff Cornett will share information about a new software tool
under consideration for use in unit planning as part of our Institutional
Effectiveness process. The tool could replace the online tool that has been under
development internally.
They will describe how the tool might be useful to the Goal Teams in preparing
reports on strategic goals and objectives, and how it can be used to make
information about progress on our strategic plan readily available college-wide,
adding to the transparency of the plan’s execution and our evaluation.
The Council’s feedback will be sought prior to a final decision being made
regarding this purchase and to help inform the customization of the tool for
Valencia, in the event it is purchased.
VIII. Learning Activity – Collaboration (50 minutes)
Michael Shugg and Amy Bosley
As a learning activity at this meeting, Michael and Amy will lead us in focusing
on collaboration. Michael will share what has been learned in the conversations
about collaboration that he and President Shugart have held around the college,
and Amy will focus on how we collaborate around planning issues and decisions.
IX.
2009-10 Meeting Schedule (5 minutes) – Amy Bosley
Amy will call the Council’s attention to the meeting schedule, noting that the next
meeting is scheduled for November 19, 2009, at the West Campus, in HSB-106,
at 2:30. (See Attachment I.)
A meeting of the Strategic Goals teams will take place in late October or early
November, in order to launch their work that will take place during the November
– March time period, aimed at preparing recommendations for consideration at
the annual Big Meeting on the Strategic Plan, held in late March.