MIRACOSTA COLLEGE
CLASS TITLE:
ACCOUNTING SUPERVISOR
BASIC FUNCTION:
Under the direction of the Director of Fiscal Services, provide leadership and direction to plan,
manage, and oversee the activities and operations of the Accounting Department. Responsible
for the disbursement and proper recording of District funds, preparation of financial statements,
investment analysis and other external reports and claims. Manage accounting functions
including maintenance of programs, grants, records, and ledgers in compliance with applicable
rules, regulations, policies and procedures. Evaluate and monitor the adequacy and
effectiveness of internal controls. Plan, coordinate, and execute the District’s year-end close
and the annual financial audit.
REPRESENTATIVE DUTIES:
1.
Responsible for the functions of the Accounting Department including supervision of all
District funds through accounts payable while maintaining internal controls to safeguard
assets. Direct staff responsible for accounts receivable and billing for federal, state, and
locally restricted funding and state-mandated programs. Monitor general ledger,
account balances, and classification of expenditures; correct and prevent problems and
make adjustments as required. (E)
2.
Oversee the accounting and reporting for all grant and categorical expenditures and
revenues. (E)
3.
Coordinate and supervise the annual year-end close of the District’s financial books.
Act as the District’s liaison for annual, interim, and special external and internal audits.
Coordinate and/or prepare responses to audit findings, comments and
recommendations from external auditors. (E)
4.
Supervise the accounting staff in the processing, recording, and reconciling of a wide
variety of financial data. Participate in selection of Accounting Department staff.
Evaluate and review staff work for accuracy and compliance with District policies and
procedures, state, federal and local applicable rules and regulations. Coordinate staff
training and assign projects and areas of responsibility. Provide technical direction and
guidance of accounting staff in developing solutions for complex accounting problems.
(E)
5.
Interpret and research laws, regulations, the state Education Code, and other regulatory
compliance requirements pertaining to governmental accounting. Act as a resource to
District staff by providing technical information on accounting related issues. Implement
federal, state, and local guidelines for specially funded programs and operate in
accordance with District policies and procedures.
6.
Provide professional accounting support to the Director of Fiscal Services. Develop,
coordinate, and/or oversee the preparation of periodic and special financial reports,
financial statements, summaries, and projections for review by the Director of Fiscal
Services prior to submission to the District's Governing Board, federal, state, or local
agencies. (E)
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/31/12
ACCOUNTING SUPERVISOR
2
7.
Interface with information systems staff to maintain and update computerized system,
through coordinating testing of data and providing operational feedback during system
upgrades.
8.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Principles, practices, procedures, and theories of accounting, with emphasis on governmental
accounting.
Banking and investment policies, regulations, and practices.
Principles, practices, and procedures of auditing and budgeting.
Research, statistical, and forecasting methods used in accounting analysis and management.
Federal, state, and local laws, ordinances, codes, regulations, and policies affecting accounting
and financial systems.
Current trends and developments in accounting and related fields.
Modern office practices, procedures, and equipment.
Oral and written communication skills including correct English usage, grammar, spelling,
punctuation, and vocabulary.
Principles and practices of supervision and training.
Interpersonal skills using tact, patience and courtesy.
District organization, operations, policies and objectives.
Computer applications.
ABILITY TO:
Learn to interpret, apply and explain rules, regulations, policies and procedures and apply them in
a variety of procedural situations.
Interpret and prepare complex financial reports.
Utilize integrated financial and accounting management information systems in the review and
processing of accounting data.
Analyze systems to utilize available technology to streamline procedures.
Prepare clear and comprehensive reports, correspondence, budget estimates, and technical
budgetary accounting reports.
Train, supervisor and evaluate employees; may provide work direction and assess student
workers.
Meet schedules and deadlines.
Work confidentially with discretion.
Work independently with little direction.
Analyze situations accurately and adopt an effective course of action.
Establish and maintain cooperative and effective working relationships with others.
Plan and organize work.
Develop and control budget.
Learn District and state regulations, policies and procedures.
Understand and follow oral and written directions.
Communicate effectively both orally and in writing.
Operate a variety of office equipment including a computer and appropriate software.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/31/12
ACCOUNTING SUPERVISOR
3
Maintain records.
Operate a vehicle, observing legal and defensive driving practices.
Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural,
ethnic and disability issues.
EDUCATION AND EXPERIENCE:
Education equivalent to a Baccalaureate degree in a related field. Two years of directly related
work experience; one year of the required experience must be in a supervisory role.
LICENSES AND OTHER REQUIREMENTS:
Valid California Driver’s License
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITY:
Accounting Technicians and Accounting Specialists
CONTACTS:
Computer Programmer/Analysts, Bond Financing Team, Bookstore Manager, Associated
Student Coordinator, County Office of Education, and Program/Department Managers.
PHYSICAL EFFORT:
Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light
lifting and carrying of objects weighing 25 pounds or less; ability to work at computer, including
repetitive use of computer keyboard, mouse or other control devices; ability to travel to a variety
of locations on and off campus as needed to conduct district business.
EMOTIONAL EFFORT:
Ability to develop and maintain effective working relationships involving interactions and
communications in person, by phone and in writing with a variety of individuals and/or groups
of individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on
detailed tasks for extended periods of time and/or intermittently while attending to other
responsibilities; ability to work effectively under pressure on multiple tasks concurrently while
meeting established deadlines and changing priorities.
WORKING CONDITIONS:
Primarily works in an office environment. Subject to frequent interruptions by individuals in
person or by telephone; intermittent exposure to individuals acting in a disagreeable fashion.
May work at any district location or authorized facility during day and/or evening hours with
occasional evenings and/or weekends on an as-needed basis. Occasional local travel may be
requested.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/31/12