Administrative Services Staff Meeting
July 9, 2002
PRESENT:
____Rocky Bonura
__x_Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
____Janice Ely
__x_Pam Fees
__x_Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
__x_David Miller
____Andy Nasatir
____Lynnda Nelson
__x_Allene Quarles
____Marcy Wade
____Satish Warrier
Minutes: Thanks to Delores Buerger for taking the minutes at the last meeting. The minutes of
July 2 were approved. There was disagreement about the assumption that using Q-Builder reports
in lieu of status reports would take less time; however, it was noted that using Q-Builder is optional.
Bond: There will be two separate bond resolutions on the July 15th Board agenda. The first one is
to call for the bond election, and the second will allow for reimbursement of anything that was paid
as of April 15 (90 days prior to the resolution). It was suggested that some technology and
equipment expenditures could also be recouped. These reimbursed funds would go to the general
fund unrestricted. David Casnocha will be contacted today re: questions on wording which differs
from the initial document
It was noted that the Academic Senate passed a resolution on the bond, and it is hoped that
representatives from various groups will be at the Board meeting to speak about it. Informational
flyers have been sent to the community; however, this showcased the need for the college mailing
list to be updated because many people in the district received multiple copies, and even people out
of the district received copies. ECC can’t advocate one way or the other regarding the bond, but
information can be provided, and employees need to be notified as to what they can (and can’t do).
If anything, the college needs to over communicate. If the Board approves the bond, outside
consultants will be taking a major role; however, ECC still needs to keep a hand in steering the
process. If bond passes, the first issues will be in the first quarter of 2003. The money would be
deposited in a separate account at the county.
The award of the construction management firm contract will also go to the Board this July.
Committee Reports/Division Issues:
 Alex Kelley:
 Barbara Perez has requested a meeting with him re: office moves; however, it’s too late
for changes to the previous agreement. The need to use Form 519 for all moves needs to
be communicated again because people aren’t filling it out and this causes confusion as
to what needs to be done and who needs to do it and when. It was noted that Ora has
been briefed to only do moves for which they have received a Form 519.
 There is an issue with Bill Mulrooney’s SEVIS software and an alleged conflict with
Datatel.
 David Miller: The Deli contractor has been cleared to begin construction on the MCS Deli
as soon as he provides a required letter; however, he hasn’t contacted the college for four
weeks. A letter will be sent to the contractor.
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Pam Fees:
 At her request, Maurice agreed to schedule flea spraying in the accounting office. (SCA
was sprayed yesterday and HR will be sprayed tomorrow). It was noted that Facilities
will be throwing away any animal food and bowls around the Administration building to
help alleviate this health hazard, and those feeding the animals need to be stopped.
 Noted: The Accounting office has the cleanest attic on campus.
 Registration is going well. Nadine Hata stood in a registration line for the experience.
 They are wrapping up the budget for August. Brenda Wilson Reilley and Hiep Tran are
working on the rollover budget.
Janet Clarke: Subject to Board approval, she will be working with C. W. Driver on bid
packets and schedules.
Bob Gann:
 The League (CCLC) is currently looking for a backup supplier to replace Enron on
the 5-year electricity contract with community colleges. Rates are projected to be
higher, but hopefully they will be less than the SCE rates (the current rate is 5 ½ %
less than SCE). Vic noted that the increase should be added to the budget.
 The software company which provides their work order system wants them to
migrate to their new product, so this may be the time to do research on options.
 Which restrooms are to be renovated next? The ones in the Library lobby were
suggested as good candidates for this.
Vic Hanson - The reason for increasing the reserves to 6% is to prevent mid-year program
cuts in case the state reneges on its financial obligations to the college during the year
(December-January). The state has done it before – last year they did it to the K-12s.
Maurice Elmore: They are putting up ramps in the portable classrooms and doing internal
modifications. Lot B will close in October. Asbestos and lead abatement will be separate
bid (per Janet); however, if the college doesn’t get a good response, this may have to be
turned over to the construction manager.
Donna Manno: There are rumors that some staff development funds might be restored, but
they won’t know until November.
Mike D’Amico: Campus Police handled the perimeter last week when a former Inglewood
officer committed suicide nearby.
Meeting adjourned at 9:15 a.m.
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