Administrative Services Staff Meeting
July 8, 2003
PRESENT:
_vac_Rocky Bonura
_vac_Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
_vac_Janice Ely
_vac_Pam Fees
__x_Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
__x_David Miller
____Andy Nasatir
____Lynnda Nelson
_conf_Allene Quarles
_conf_Marcy Wade
Minutes: The minutes of June 10 were approved.
Budget: Copies of the July 7 draft of the memo on proposed budget reductions were shared with
the group. This document will probably be distributed at this week’s management meeting also.
Noted:
 The president is requiring $9 million in reductions.
 There are significant changes include the culinary arts program and compensation
reductions. The balancing number is the compensation reduction item, and it could
simply mean not implementing salary formulas.
 Some items, like winter session and the Hawthorne site purchase, are still uncertain.
 The intense interest in the proposed change to the health benefits umbrella company is
attributed to the fact that health benefit costs are part of the salary formula.
 Growth is also part of the salary formula, and it has been funded at 2 ¾ % for 02-03.
The problem is that the base has been deficited at 1 ½%.
 The CalPERS rates didn’t increase as much as expected (only less than 10% instead of
the anticipated 20% or more).
 There was no increase in the PERSCare category (40% of ECC membership is in this
category). The increases were in the HMOs.
 There is a meeting today at noon in the Board Room to discuss SICS, the only alternative
provider the Health Benefits Committee wants to look into. SISC was unable to send any
reps to talk at today’s meeting; however, they have responded to written questions.
 The committee will vote on this issue on Thursday, and ten committee member votes are
needed to make any change happen.
Bond Equipment Listing: There will be a release of bond funds to purchase equipment;
consequently, Vic needs a short list of the most critical needs by Wednesday afternoon. The list
should be no more than one page and list the item and a short description. Also, Alex and Vic
need to discuss implementation of the computer replacement cycle plan that was budgeted for in
the bond plan.
Institutional Memberships: The institutional memberships listed in the budget book (page 79)
will be closely scrutinized, and continuation will require information on what each one is, who
participates and what value it provides to the college. Mike will check on whether or not the
CCUG belongs in his area.
Committee Reports/Division Issues
 Maurice Elmore
 They will be doing the demo on the bleachers for the north gym (a bond-funded
project). They are also working on resurfacing the track.
 He needs to discuss Civic Center rentals (rates, types of events, etc.) with Vic and
Mike.
 Mike D’Amico: He attended the users’ group meeting re: registration. Bill Mulrooney is
predicting that people trying to register will be waiting in lines for several hours.
 Donna Manno: They are finishing up summer training sessions. Noted: There are two
flex days on the calendar; however, only the Thursday session is mandatory.
 Alex Kelley
 He will be in Sacramento tomorrow for work on updating the application/transfer
program. His travel expenses were paid for by the company.
 Electronic signatures will probably not be used yet due to the cost.
 The Student Services area wants to use bond money for renovations and remodeling;
however, they neglected to include it in the bond plan. Vic will clarify at the
management meeting this Thursday that bond money can only be used for those items
specified in the bond plan. Vic will also discuss this with Pat.
 At a Datatel Users’ meeting several weeks ago, a vendor approached him re: when
they would be able to complete installation of the new SARS system, which the
Counseling Office purchased without consulting ITS (ITS was only contacted when
they wanted to implement the system). Apparently, two components are still not
implemented because the Counseling Office is not ready for them. Vic will discuss
this with Pat.
 David Miller
 In response to his question re: the Hawthorne site purchase, it was noted that the
proposal will go to the Board this month. In the interim, the Foundation will continue
to pay for services there. Vic noted that contracting out needs to be discussed in
negotiations.
 The second approval component for bond fund purchase orders isn’t working as it is
supposed to. Since the system wouldn’t accept Bob as the second signature, Vic
suggested trying to use his name. Also, it was suggested that Janet Clarke needs a
back-up person who can handle problems like these when she is not here.
 The reporting panel for the old fire alarm system is out. They are trying to find
someone to service it; however, they haven’t had any luck so far.
 Bob Gann: In response to his question, it was noted that the Center for the Arts did not
get approval to reimburse the cost of their ticket system from bond funds, even though
they did identify this as a need during bond planning, and legal counsel concurred that it
was a legitimate bond expenditure. The question raised was, “ What criteria is being used
to decide what equipment can be purchased with bond money?” It was noted that this
item wasn’t identified to the community as one of the reimbursable items, and every care
is being taken to make sure all bond purchases are legitimate, long-term items.
Food Services: There is a Food Services Task Force meeting today. Maurice needs to discuss
with Lynnda his suggestion that doing their own custodial servicing should be written into the
new S & B Foods contract.
Meeting adjourned at 9:23 a.m.
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