Administrative Services Staff Meeting
February 20, 2002
PRESENT:
____Rocky Bonura
__x_Janet Clarke
____Mike D’Amico
__x_Maurice Elmore
____Janice Ely
__x_Pam Fees
__x_Bob Gann
__x_Vic Hanson
__x_Alex Kelley
____Donna Manno
__x__David Miller
____Andy Nasatir
____Lynnda Nelson
__x_Allene Quarles
__x_Marcy Wade
Minutes of February 12: Under Alex Kelley, change to “A safety hazard in the Grants Office
(created by moving a desk without making changes to equipment wiring) needs to be addressed.”
The minutes of February 12 were then approved.
Facilities Needs Report: Bob has received some input on campus needs for the Facilities Needs
Report, including some from Academic Affairs this morning. It was suggested that each area should
compile two lists – one for technology needs and one for facilities needs. Also, consolidation of
lists should be done by the individual areas.
There was discussion on how to improve communications and awareness of this project. It was
suggested that the information should be taken to the Area Councils. Also, a steering group is
needed. The architects need to interact with campus groups that have credibility. Pat Caldwell feels
she can resurrect the DPC and create a strong, viable committee, so she will be given a chance to do
so. In the interim, the scope of work can be negotiated with the architects. (Noted: Bob will start
jury duty next week)
BDC: Vic will ask Cheryl Shenefield to represent Administrative Services on the BDC.
Customer Service Programs: Cabinet members can make it on April 4 and will hold this date for
the customer service training program.
Quarterly User Meeting: Alex will notify everyone when last week’s postponed Quarterly User
Meeting has been rescheduled. At that meeting, it was planned to review training proposals and
share the ITS primary work schedule for the next 12 months. It was noted that refund issues like the
one Luukia brought up at College Council need to be brought to a Quarterly User Meeting to
resolve.
Campus Deli: The health permit should be received today, and it is anticipated that the Deli will
open on Thursday. It was noted that these new vendors are not to be contacted for catering unless
the Cafeteria has been contacted first and rejected the request.
Civic Center Backup: There was discussion on the need for backup of the Civic Center functions,
including campus room reservations. It was noted that the extensive volume of campus room
reservation activities is impacting work on Civic Center activities. To resolve this problem,
Facilities is looking for a software system that would allow staff to look at room availability and
maybe even book rooms themselves. Abuse of booking privileges, if granted, would need to have
penalties, including retraction of these privileges. Alex and Bob will look into several systems,
including Outlook, to determine if they could meet these needs.
To provide backup for the Civic Center functions, it is planned to cross train one or two people in
the Facilities office so that someone could pinch-hit when June Curtis is out. It was also suggested
that the Civic Center phone message should be kept current and should advise callers of absences,
vacations, etc.
Committee Reports/Division Issues:

Alex Kelley: The ongoing problem of waiting for affirmative action and union
representatives to be appointed to hiring committees is severely impacting the timeline on
the interview process. It was noted that, per the new contract, if the ECCE union doesn’t
provide a representative in 5 days, the panel can go ahead and meet without one; however, if
it is a classified position, make sure a classified person is on the committee. If an
affirmative action representative is not assigned in a timely manner, it was suggested that
that office should be contacted to discuss having the meetings without a representative if
none are available. Vic noted that everyone needs to get familiar with that section of the
contract. Also noted: Marcy will be redoing the hiring procedures.
 Maurice Elmore:
 The new utility person (Lester Green) was promoted from within. This does, however,
create a custodial opening.
 Vic OK’d requesting two gardener positions.
 Another rat was found in the attic, so they haven’t done the cleaning yet. The health
inspectors cited several code violations, including the cat food being left outside. Pam
made this clear at her staff meeting. Doors and windows being opened also contribute to
the problem. Rocky will be doing signs and creating policy on this.
 Marcy Wade: Another workshop on the new ECCE contract will be given tomorrow at 8:30
in the Alondra Room.
 Janet Clarke:
 She is working on renewing the public works construction bid, which should go to the
Board in April. The previous one was a three-year bid. If you would like to contribute
any vendor names, send the information to Don Wilson.
 The credit union is interested in taking over the ATM program, and the convenience
stores want ATMs inside their stores. A key issue is the fees charged to users. Also,
they would need to pay for lighting upgrades. It was suggested that information from
other banks might need to be solicited.

Ruth Sanchez: She is working with Janice Ely and Barbara Perez on contract and payment
issues for part-time faculty.

Bob Gann: Bob was informed that the mall paving project for the area between the Social
Science building and the campus theater is on hold.

David Miller: He now understands the ECC hiring process.
Meeting adjourned at 10:37 a.m.
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