Administrative Services Staff Meeting
August 16, 2011
PRESENT:
 Babs Atane
Rocky Bonura
(Mtg w/HR)
 Tom Connolly
Janice Ely
 Bruce Hoerning
Reuben James
Fred Sturner
 Michael Trevis
Andy Nasatir
(Training employees)
Rachelle Sasser
 John Wagstaff
(Working on budget book)
 Julie Bourlier
 Bob Gann
 Tom Brown
 Jo Ann Higdon
Minutes: Approval of minutes from August 2 & August 9 were postponed.
 Jo Ann:
 New practice – there will be no “Light Duty Assignments” for employees under
Administrative Services.
 John – Babs needs Accounts Receivable report, so we can finish year end closing.
 Babs – need to meet with you this week to write the Journal Entry
o Talk with Virginia regarding the VATEA equipment purchases for Compton. We need
to buy, tag and send it to Compton. They have no federal funds, except for two
programs.
o New project – Need to identify the BOG students for summer, fall, winter and spring of
FY 2010-11. The count will be duplicated and that is ok.
o Babs did a great job in getting the date of acquisition for the computer that was on the
surplus list on the board agenda.
 Major issue is we don’t know what information is out there and how to go about
retrieving it in a timely manner. We need to start paying more attention on what
we are doing with inventory.
 According to Bob, not only are there computers on the surplus list, but there are other items
that come from the Division level via the “Form” which does not have a place for acquisition
date entry. Jo Ann mentioned that maybe we need to change the form to include this
information.
 Two computers were stolen from Physical Education office.
 Facilities – Everyone loves the new Social Science Building.
o Event with the SSC was nice and good turnout.
o Re-ordering of the “eye lash” for the MBA will cost us or not- Bob mentioned that it
was sub-contracted out and the manufacture did do it properly, they will have to pay for
the cost not ECC.
Committee Reports/Division Issues:
 Julie:
 Getting ready for Fall semester to begin
 EOPS opened up today.
 Last minutes changes in instructors and sections.
 Good start on reconciling Accounts Receivable on Saturday. Should have it finished in
two weeks.
 Bob:
 Magnus Rex contract is done and work started on Monday.
o Will work with Ann G. to get information out to the campus community.
o Working in the flood channel after the 28th.
o Lane on Redondo Beach Blvd will be closed; they have cleared it with the County
and it will not affect ECC students.
 Met with PacWest and our attorney on termination of their contract.
o PacWest portion of the work has been completed and DSA will be notified.
o If the project is to be expanded then information has to be sent to DSA as such.
 Tom C:
 Year end close is going well.
 Looking into position control and the working of it.
 Still working on the vacation listing.
 Mike:
 Julie – give a schedule on when you need officer at the Bookstore.
 Also need schedule from cashiers, will speak to Miriam.
 Went to training yesterday conducted by the FBI and ACLU attorney on “use of force”.
 John:
 Getting ready for Fall.
 MBA computer desk issue has been resolved with 30” desk, until virtualization occurs in
two years.
 Babs
 Babs will be interview this afternoon.
 Expenditure for Compton Fund 45 has have been done by Linda O. Will prepare a Journal
Entry.
 Linda is getting the information together on the State reimbursement that has come in as of
June 30.
Meeting adjourned at 10:50a.m.