Item 9.B-May 11, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Vacant
Position #(s): 16133
Current Title: Manager of Finances – Southern Area
Current Range: 3
(JCC:76546;3D;CM3531;CC012;E)
Department: Southern Area
College/Division: Cooperative Extension
Account #(s): 1506-151-73P1
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( X) Title Change, Proposed Title: Specialist, Financial Resources
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Jerry Buk
Area Director, COOP Southern Area
____________________________________________________________
Director/Chair/Dean
Karen Hinton
Dean, Director, Cooperative Extension
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the President (Completed by Faculty HR):
Position #: 16133
EEO Code:
CUPA Code:CM3531
Job Class Code:67259
Exempt: Yes or No Census Code: 012
Range:3
Effective Date: 5/1/2012
Approved Title:
SPECIALIST, FINANCIAL RESOURCES
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Specialist, Financial Resources – Southern Area
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Specialist, Financial Resources –Southern Area, is responsible for developing, managing and
implementing the accounting system and internal accounting controls of the Southern Area of
University of Nevada Cooperative Extension. The incumbent works closely with the Southern Area
Director on budget development, financial reports, oversight of all accounts. The individual makes
recommendations regarding changes to existing policies and establishment of new policies in
conjunction with the Southern Extension management team.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
60% - Financial Administration

Serve as a member of the Southern Area’s administrative team responsible for the overall
decision affecting Southern Area Extension

Work jointly with faculty as appropriate in designing, developing, and implementing policies
and procedures as it pertains to the fiscal operations of the Southern Area

Develop and implement the budget of the Southern Area Cooperative Extension consisting of
Federal funds; State funds; and county funds for Clark County and Lincoln County

Evaluate the financial status of the Southern Area Cooperative Extension to provide accurate
and timely information to the Area Director to help assure a sound financial position

Prepare and manage the budgets of the Southern Area Cooperative Extension within
established federal, state, county and university policies

Prepare and maintain the fiscal records and reports for Southern Area Cooperative Extension

Design and maintain monthly and ad hoc reports as requested

Assist faculty in the preparation of grants and contract applications to include budget
strategies and development, staffing determinations and compliance with federal or other
grantor guidelines

Monitor compliance with federal, state, county and university policies, rules and guidelines for
various and complex services of funds received

Represent Southern Area Director on fiscal and administrative issues with program teams
(administrative, Children, Youth and Families, Health and Nutrition, WHEE) and outside
agencies

Answer questions, provide advice and assist personnel throughout the Southern Area
organization in maintaining the orderly, efficient and timely processing of business affairs to
support the overall roles of Extension

Provide all required fiscal information to support and assist the Southern Area Director in
planning and decision making

Identify training needs in finance and conduct effective educational programs to enhance the
skill and capability of staff

Review internal and external procedures to ensure the most effective management of funds
and personnel

Act as Departmental Coordinator for the university’s effort reporting system, responsible for
both pre and post certification reviews
Position Description – Specialist, Financial Resources – Southern Area
Page 3
20% - Organizational Management

Assist the Southern Area Director in the management of the day-to-day operations of the Area
regarding budget and fiscal matters

Handle issues, requests, questions and complaints from staff, the public, state and federal
personnel

Provide financial forecasting data and reports for the Southern Area

Assist Southern Area Director with strategic planning and forecasting for the Southern Area
10% - Supervision
 Supervise staff
 Conduct staff training
10% - Budget
 Manage a departmental budget to include monitoring and approving expenditures
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The position has delegated authority from the Southern Area Director and must be able to make
independent decisions regarding budget preparation and implementation. The position must be able
to justify decisions to Area Director and Fiscal Officer.
Impact:
Decisions and judgments could have significant impact on effectiveness and fiscal stability of the
Southern Area Nevada Cooperative Extension Decisions impact Southern Area office funding and
strategic planning. The Southern Area is the largest component of UNCE, therefore, decisions
affecting the Southern Area impact the entire College. Poor judgment and decisions could adversely
impact our ability to deliver and maintain continuity of community programming and hamper most
public relations efforts in accomplishing our mission. Poor judgment could jeopardize
federal/state/county funding with serious consequences to continued programming.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Accounting and control systems
 Financial management systems
 Spreadsheets
 Microsoft Access
 State Classified Personnel System rules and regulations as they apply to supervision
Skills:




Strong verbal communication
Organizational
Management and supervisory
Problem-solving/conflict resolution
Position Description – Specialist, Financial Resources – Southern Area
Page 4
Ability to:
 Interact effectively with administration, faculty and staff at various levels of responsibility
 Work with diverse audiences
 Utilize systematic management techniques and creative management strategies
 Create tables, relations, queries and reports
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
UNCE Faculty
UNCE Classified staff
Statewide office
UNR offices, i.e., Purchasing
Card Office, Controller’s,
Cashiers, Payroll
External
Vendors
County budget offices
Reason for Contact
To review and prepare grant budgets, effort reporting, review
county budgets, payroll issues
To review project budgets, review and prepare grant budgets,
review purchasing card activity
To route all financial documentation for processing
To resolve purchasing and payroll
Reason for Contact
To resolve billing issues, investigate discrepancies, verify invoices,
trouble shooting
To resolve budgeting issues
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years of administrative and financial management in a
higher education or related setting
Preferred Licenses or Certifications: Certified Public Accountant (CPA)
c.
Indicate any license or certificate required for this position.
None