Item 2.C-July 11, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: Northern Area Extension
College/Division: Cooperative Extension
Account #(s): 1506-151-74P1
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 3
Proposed Title:
Fiscal Manager – Northern Area
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Frank Flavin, Northern Area Director
__________________
Date
____________________________________________________________
Director/Chair/Dean
Mark Walker, Dean/Director, Coop Ext
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
67575 Range:
3
Pos #(s):
JCC:
EEO: 3D
Eff: 7/1/2014
Approved Title: Fiscal Manager – Northern Area
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Fiscal Manager – Northern Area
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Fiscal Manager – Northern Area (Washoe, Douglas, Carson, Storey, Elko, Pershing, Humboldt
and Lander Counties), is responsible for financial management and budgetary development functions
of the Northern Area of the University of Nevada Cooperative Extension. The incumbent is
responsible for financial reports and oversight of all Northern Area accounts, working closely with the
Northern Area Director and faculty on budgetary development functions of grant and self-supporting
budgets. Responsibilities include supervision of accounting staff and general management of
Northern Area administration and Washoe County facility support. The position reports to the Area
Director, Northern Area Extension.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
55% - Budget Development and Administration
 Research, forecast income and expenses, develop and prepare budget from state, selfsupporting, county and federal funding sources
 Design new and/or revise existing procedures and policies for fiscal operation, procedures,
policy, compliance requirements
 Oversee daily accounting activities (e.g. AP/AR, taxes, account balancing); ensure compliance
with applicable regulations
 Monitor accounting activities in relation to budget; review and evaluate financial status and
conditions; recommend or make corresponding adjustments and revisions; update Area
Director
 Prepare & submit County Schedule B annual budget to county agency for integration into
external county budget
 Conduct ad hoc or regularly scheduled audit as needed
 Plan, organize and implement year-end spend down and close out
 Provide consultation to Area Director, Area HR Manager, Dean, Statewide, county staff and
others
 Develop and produce statistical and narrative reports, charts, graphs, automated tools.
 Provide training to NEXT faculty and staff
 Represent NEXT on behalf of Area Director at meetings, special events, other
25% - Grant Administration
 Advise and assist faculty with grant and contract application including narrative, budget
strategies, staff & space configuration and compliance
 Determine space availability and resources
 Calculate matching funds in compliance with FTE salary distribution
 Review and provide first line approval of grant proposals for Area Director
 Monitor compliance with Office of Sponsored Projects (OSP), federal, state, county and
university regulations
 Coordinate activities with OSP
 Coordinate effort reporting for the Northern Area
Position Description – Fiscal Manager – Northern Area
Page 3
10% - Organizational Management
 Manage and coordinate efficient space allocation for classrooms and offices assigned to the
Washoe County Energy Way building
 Act as primary liaison between Northern Area Extension employees and campus and external
vendors
 Oversee management of Energy Way building alarm system, security information, and access
distribution
 Negotiate and coordinate service, operations and maintenance activities and contracts
 Establish procedures and recommend improvements in Northern Area work methods,
techniques and systems
 Handle special projects as assigned
10% - Supervision
 Supervise and evaluate two administrative support staff
 Supervise and evaluate Information Technology Administrative Faculty position
 Coordinate and conduct cross-training
 Develop and implement procedures
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The position has delegated authority from the Northern Area Director and must be able to make
independent decisions regarding financial and budget administration and implementation. The
position must be able to justify decisions to Area Director and Statewide Fiscal and HR Officer.
Impact:
Decisions and judgments could have significant impact on how effectively resources are utilized which
directly impacts the effectiveness of the Area outreach and goals and objects and on the fiscal
stability of the Northern Area Nevada Cooperative Extension. Decisions impact Northern Area office
funding and strategic planning. The Northern Area consists of eight counties therefore, decisions
affecting the Northern Area impact the entire College. Poor judgment and decisions could adversely
impact the ability to deliver and maintain continuity of community programming and hamper most
public relations efforts in accomplishing our mission. Poor judgment could jeopardize
federal/state/county funding with serious consequences to continued programming/community
engagement and negatively affect the reputation of UNCE, UNR and NSHE.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Accounting and control systems
 Financial management systems
 Spreadsheets
 UNR and NSHE administrative policies
 State Classified Personnel System rules and regulations as they apply to supervision
Position Description – Fiscal Manager – Northern Area
Skills:
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
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Page 4
Strong verbal and written communication
Time management and organizational skills
Management and supervisory
Problem-solving/conflict resolution
Ability to:
 Interact effectively with administration, faculty and staff at various levels of responsibility
 Work with diverse audiences
 Utilize systematic management techniques and creative management strategies
 Create tables, relations, queries and reports
 Work with a diverse population of customers and staff
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
UNCE Faculty
UNCE Classified staff
Statewide office
UNR Fiscal offices:
BCN Purchasing, Controller,
Foundation, Business &
Finance, BCN Payroll
Office of Sponsored Projects
External
Vendors
County budget offices:
Comptroller & Staff
Reason for Contact
To review and prepare grant budgets, review county budgets,
review effort reporting, resolve payroll issues, resolve problems,
disseminate information
To review project budgets, review and prepare grant budgets,
review purchasing card activity, resolve problems, disseminate
information
To route financial documentation for review and approval.
To resolve accounting, purchasing and payroll issues
To prepare, review and approve grant proposals
Reason for Contact
To research cost effective contracts, resolve billing issues,
investigate discrepancies, verify invoices, trouble shooting
To prepare budget, financial reporting, resolve budgeting issues
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
Position Description – Fiscal Manager – Northern Area
Page 5
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years of administrative and financial management in a
higher education or related setting
Preferred Licenses or Certifications: None
Indicate any license or certificate required for this position.
None