Item 2.D-July, 13, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Randall Emm (grant named)
Position #(s): New
Current Title:
Current Range:
(JCC: )
Department: Western Area Extension - Reno
College/Division: Cooperative Extension
Account #(s): 1506-151-74P1; 1320-151-74HA; -74KZ
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 3
Proposed Title: Coordinator, Native American Programs
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Frank Flavin
Area Director, WEXT-Reno
____________________________________________________________
Director/Chair/Dean
Karen Hinton
Dean/Director, Cooperative Extension
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code: 3B
CUPA Code:CM2502
Exempt: Yes or No Census Code: 202
Job Class Code: 67276
Range: 3
Effective Date: 7/1/2012
Approved Title:
COORDINATOR, NATIVE AMERICAN PROGRAMS
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 6/1/2012
Position Description – Coordinator, Native American Programs
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1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Native American Programs, position is physically located in the Western Area
Extension Office for the University of Nevada, Cooperative Extension (UNCE). The work area covers
the Native American Reservation areas of Pyramid Lake (Washoe County), Walker River (Mineral,
Lyon, Churchill Counties) and Owyhee (Duck Valley – Elko County) in northern Nevada. The
Coordinator is responsible for project and budget management of grants received from the U.S.
Department of Agriculture (USDA) concerning provision of educational information and activities
regarding nutrition, organizational development, natural resources, and agriculture for constituents
within the above areas. The position supervises professional staff at various locations to ensure grant
requirements and deadlines are met and guidelines are properly followed. The Coordinator submits
necessary reports to funding agencies and provides proposals for new and continuing funding for this
and other projects. The position reports to the Area Director for the Western Area Extension Office
and is grant funded.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
60% - Project Deliverables
 Monitor project deliverables and timelines and take corrective actions as needed
 Serve as a resource for the assigned projects
 Identify, implement and monitor quality assurance processes for activities
 Assess the needs of clients and orient and develop new clients
 Create and maintain project plan(s)
 Serve as the primary point of contact for a specific or multiple grant (s)/contract (s)
 Supervise project staff
 Facilitate staff meetings
 Participate in management and other project meetings
20% - Communication and Outreach
 Initiate and maintain communications with internal and external customers
 Lead and facilitate project-related meetings
 Direct, coordinate and monitor project activities of staff to ensure activities are performed
within guidelines and timelines established
 Act as point of contact to funding agencies
 Participate on State and National Committees and attend State and National meetings
representing the project/contract
 Ensure collaboration and coordination of related services throughout the region through active
participation in meetings
 Provide mediation and conflict resolution regarding sensitive Tribal political issues
10% - Budget Management and Reporting
 Ensure that all expenditures for the project budget follow the policies and guidelines set by the
granting agency to maximize the delivery of project deliverables as outlined within the project
scope of work
 Complete monthly, quarterly, semi-annual and annual reports in a timely manner
 Complete and submit fiscal reports in coordination with accounting staff
Position Description – Coordinator, Native American Programs
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Conduct digital measures to monitor behavioral changes, program numbers/goals reached,
short-term training, and publication of newspaper articles on project success; reports success
of the program to federal government and collaborate with federal agencies to provide
assistance with outreach
Allocate resources of equipment and supplies to appropriate area where needed
10% - Grant Writing
 Develop new and continuing funding proposals
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Coordinator makes decisions within the guidelines of the program. Position has direct contact
with public agencies and is responsible for a specialized set of activities within the unit. The individual
works closely with the Area Director of Western Area Extension on major decisions associated with
the position, but must work independently, with initiative, on a day-to-day basis. Decisions overseen
by the Director involve finding resources for projects, reporting of project activities, and assistance
with Tribal political mediation and conflict resolution. The incumbent works with grant funded federal
budgets and must be able to ensure compliance with specific rules and regulations and accurate effort
reporting for each grant or contract.
Impact:
The overall project oversight by the Coordinator is crucial to the success of the project(s) which will
enhance services and resources to clients throughout the covered region. Decisions and judgments
determine future funding of the project(s) and may reflect positively or negatively on UNCE and
WEXT. If WEXT’s reputation is diminished, the ability of WEXT to attract other grants and contracts
would negatively affect the University’s research mission. If decisions are properly made, the
department increases its chance for contract renewal and for obtaining additional contracts.
Successful events ensure participants receive a high value education on topics presented. Inadequate
performance may result in contractual obligation failures and dissatisfaction resulting in loss of future
funding.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Project management
 Native American Tribal Grants and environment
 Training/event planning and logistics
 Managing budgets and following federal and state grant/contract guidelines
 Purchasing rules, regulations, and procedures
 Federal and state grant/contract guidelines and compliance
 Paiute, Washoe, Western Shoshone culture and tribal governments
Skills:
 Strong verbal and written communication
 Positive customer service skills
Position Description – Coordinator, Native American Programs
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Proficiency in the use of personal computers and current software applications including, but
not limited to, Microsoft Office (Word, Access, Excel, Powerpoint) and email programs
Excellent time management and organizational skills
Supervision
Program/project/event planning, development, coordination, and management (i.e., seminars,
conferences, workshops, meetings, and/or group presentations)
Negotiation, mediation and conflict resolution skills
Developing and writing event related policies and procedures
Ability to:
 Establish rapport and work and interact effectively with diverse populations with varied
perspectives
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Apply established rules and procedures and make decisions that affect quality, accuracy, or
effectiveness of results
 Manage resources effectively and efficiently
 Facilitate exchange, coordination, and collaboration of information, work, and projects/events
 Work flexible hours to include travel, weekends and evenings
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
UNCE Extension Area and State
Specialists
Western Area Extension Office
and other faculty
Reason for Contact
To collaborate on training and education programs for recipients
External
Conference/seminar attendees
Reason for Contact
To answer questions regarding conference logistics and areas of
expertise
To coordinate educational activities
To provide expertise in areas of agriculture and natural resources
To coordinate activities for students
Tribal council members
Individual ranchers
Washoe County School District,
Elko County School District,
Pyramid Lake Reservation High
Schools
U.S. Department of Agriculture
(USDA)
To receive guidance and assistance when needed for personnel
and other issues
To ensure grant guidelines are being met
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
Position Description – Coordinator, Native American Programs
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b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years of experience in program management,community
outreach or social services
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None