Item 2.A-July, 13, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Reginald Premo
(grant named)
Kathleen Frazier
Current Title:
Position #(s): New
Current Range:
(JCC: )
Department: Western Area Extension - Reno
College/Division: Cooperative Extension
Account #(s): 1320-151-744A (grant named)
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 2
Proposed Title: Specialist, Community Outreach (WEXT)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Frank Flavin
Area Director, WEXT-Reno
____________________________________________________________
Director/Chair/Dean
Karen Hinton
Dean/Director, Cooperative Extension
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code:
3B
CUPA Code: CM2502
Exempt: Yes or No Census Code: 202
Job Class Code: 67273
Range: 2
Effective Date: 7/1/2012
Approved Title:
SPECIALIST, COMMUNITY OUTREACH (WEXT)
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 6/1/2012
Position Description – Specialist, Community Outreach (WEXT)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Specialist, Community Outreach, positions are located on the Native American Reservation areas
of Pyramid Lake (Washoe County), Walker River (Mineral, Lyon, Churchill Counties) and Owyhee
(Duck Valley – Elko County) in northern Nevada. The Specialists are responsible for coordinating and
scheduling educational activities regarding nutrition, organizational development, natural resources,
and agriculture for constituents. These activities may include 4-H, after-school programs, workshops,
and information distribution. The Specialists teach classes within his/her area of expertise. The
position reports to the Program Coordinator, Native American Programs, within the University of
Nevada Cooperative Extension (UNCE) and is grant funded.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Program Development and Implementation
 Conceptualize, develop and implement events and activities for Native Americans designed to
educate, celebrate and perpetuate traditions and cultures based on broadly stated objectives
 Responsible for all aspects of program events: needs assessment, design, planning, training,
coordination, logistics, registration, marketing and implementation,
 Communicate project/event specifications to participants
30% - Communication and Outreach
 Initiate, cultivate and sustain relationships with Native American stakeholders, groups and
others with vested interest; research problems to discover root source of issues; develop and
implement remedial actions to rebuild relations; initiate and maintain communications with
internal and external participants
 Develop methodologies to build, maintain and enhance positive relationships with all
participants and assist them with issues or concerns
 Organize, lead and facilitate project-related meetings, including the creation of agendas and
preparation of materials
10% - Program Evaluation and Reporting
 Document program activities
 Design program evaluation methods, evaluate program outcomes and develop action plans for
program improvements based on feedback
 Responsible for completion and submission of fiscal reports Contribute to and develop
progress reports in area(s) of responsibility
10% - Grant Writing
 Assist in the development of new funding proposals with approval of direct supervisor
Position Description – Specialist, Community Outreach (WEXT)
Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Specialists are the primary contact with participants and other educators utilized in
implementation of the grant. As such, the positions make independent decisions regarding
programming, participants or audience selection, logistical feasibility of event planning, and must act
as an expert in their area of teaching. The positions identify resource needs and coordinate
redirection of those needs. The Specialists recommend purchase of items for educational activities
and discuss future goals of the position and program with the Program Coordinator.
Impact:
If decisions are properly made, the department increases its chance for contract renewal and for
obtaining additional contracts. Successful events ensure participants receive a high value education
on topics presented. Inadequate performance may result in contractual obligation failures and
dissatisfaction resulting in loss of future funding.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Program development
 Managing budgets and following federal and state grant/contract guidelines
 Purchasing rules, regulations, procedures, and policies
 Federal and state grant/contract guidelines and compliance
 Native American tribal culture and organization on applicable reservations
Skills:
 Effective verbal and written communication
 Positive customer service skills
 Proficiency in the use of personal computers and current software applications including, but
not limited to, Microsoft Office (Word, Access, Excel, Powerpoint) and email programs
 Excellent time management and organizational skills
 Program/project/event planning, development, coordination, and management (i.e., seminars,
conferences, workshops, meetings, and/or group presentations)
 Negotiation and mediation skills with conference sites, vendors and trainers
Ability to:
 Establish rapport and work and interact effectively with diverse populations with varied
perspectives
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Apply established rules and procedures and make decisions that affect quality, accuracy, or
effectiveness of results
 Manage resources effectively and efficiently
 Facilitate exchange, coordination, and collaboration of information, work, and projects/events
 Work flexible hours to include travel, weekends and evenings
 Coordinate event logistics staffing schedules and activities
Position Description – Specialist, Community Outreach (WEXT)
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
UNCE Extension Area and State
Specialists
Western Area Extension Office
Reason for Contact
To collaborate on training and education programs for recipients
External
Tribal council members
Individual ranchers
Washoe County School District,
Elko County School District,
Pyramid Lake Reservation High
Schools
U.S. Department of Agriculture
(USDA)
Reason for Contact
To coordinate educational activities
To provide expertise in areas of agriculture and natural resources
To coordinate activities for students
To receive guidance and assistance when needed for personnel
and other issues
To ensure grant guidelines are being met
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years of experience in community outreach related to
natural resources, nutrition, and/or agricultural topics
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None