Item 3.H-June 14, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Melody L. Hefner
Position #(s): 17441
Current Title: Coordinator, Water Quality Programs
Current Range: 1
(JCC:77748;3B)
Department: WEXT ~ Western Ext Area ~ Reno
College/Division: Cooperative Extension
Account #(s): Various ~ grant funded
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Coordinator, Water Quality and Integrated Pesticide
Management Programs
(X) Proposed Reassignment from Range 1 to Range 2
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Frank Flavin, Area Director, WEXT-Reno
__________________
Date
____________________________________________________________
Director/Chair/Dean
Jerry Buk, Acting Dean, Cooperative Extension
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of Institution
Action Approved by the Provost/President (Completed by Faculty HR):
2
Pos #(s): 17441
JCC: 67408
Range:
EEO: 3B
Eff: 6/1/2013
Approved Title: Coordinator, Water Quality and Integrated Pesticide Management Programs
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Coordinator, Water Quality and Integrated Pest Management Programs Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Coordinator, Water Quality and Integrated Pest Management Programs, is responsible for
coordinating and implementing grant-funded community outreach and promotion of projects related to
water quality, integrated pest management (IPM) and pesticide safety. The position is responsible for
establishing procedures to monitor program participation including government reporting. The
position develops, organizes and advertises classes, workshops, and other outreach events, assists
in developing materials and reports, writes grants, maintains databases, and manages data and
deliverables for programs. The position assists in the administration of the outreach and research
mission in the University of Nevada Cooperative Extension (UNCE) at the University of Nevada,
Reno. The position reports to the Horticulture Specialist in the Western Area Extension office of
UNCE.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information from greatest to least percentage).
60% - Program and Workshop Development and Communication
 Design, conduct research and prepare/produce materials for workshops in relation to water
quality, IPM management, and pesticide safety
 Develop and organize activities for program use
 Research and draft publications and other program materials to promote programs
 Manage all aspects of workshops including scheduling, facilities, coordinating with presenters,
registration, database administration, and budgeting
 Provide website updates Act as primary responder to requests for materials from funding
agencies and the public
30% - Project Administration
 Administer all aspects of programs by coordinating and scheduling meetings and activities of
the project teams, maintaining databases, collecting and analyzing evaluation data, and
completing fiscal reports
 Establish and maintain procedures for monitoring program participation and reporting to
funding agencies
 Document activities and develop feedback report to communicate project findings and
activities to Specialist
 Promote and market programs through formal and informal mechanisms
 Prepare required university and agency internal and external reports for programs
 Monitor and reconcile project budgets and ensure compliance with grant requirements; submit
reports to Specialist to track budget expenses
 Communicate with Office of Human Research Protection (OHRP) to ensure protocols are in
place for project research
10% - Grant Development
 Research funding sources
 Assist in the development of new grant funding proposals with oversight by Specialist
Position Description – Coordinator, Water Quality and Integrated Pest Management Programs Page 3
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The position collaborates with outside agencies on gathering information relating to the programs and
coordinating outreach structure and promotion of information to residents to meet identified needs.
The Coordinator functions under general supervision by the Specialist and is expected to exercise
discretion and judgment when making decisions associated with daily operations of the programs. In
addition, the individual facilitates meetings and problem solves and identifies effective strategies for
promotion and marketing of program. The Specialist is consulted on best uses of grant funding and
strict compliance to funding requirements as well as project implementation changes and issues.
Impact:
The program output of the Coordinator is very visible to the public and therefore has a direct impact
on the perception and reputation of the program and the University. The satisfaction of organizational
or agency staff and the public is necessary to ensure the level of success of the program. Positive
feedback and success of the programs reflect on the reputation of the unit and the University to
provide quality service and assistance. If performed well, the University, as well as UNCE, will be
viewed as effective, high-functioning organizations that address important issues. Exceptional
performance could potentially result in increased funding and/or political support. Done poorly, the
University’s and UNCE’s public image could suffer and community members would not receive the
information needed. Subsequent grant funding will be jeopardized as well.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Project coordination, to include but not limited to, maintaining timelines; scheduling meetings;
following federal and state grant/contract guidelines; and, relationship building
 Basic program development, evaluation strategies, and reporting to university, state or Federal
agencies
 Administration of grants and contracts
 Human subjects research protocols
 Evaluation and reporting to Federal agencies
 Curriculum development and/or adult education
 Higher education general rules, policies and procedures
Skills:
 Excellent project management skills and interpersonal and human relations skills to coordinate
projects
 Expertise in analysis and interpretation of quantitative and qualitative data and creation of
databases
 Proficient in use of a personal computer (PC) and current software applications including but
not limited to Word, Excel, PowerPoint, Adobe Photoshop, Camtasia, Website development,
Internet research
 Excellent organizational and time management skills
 Strong verbal and written communications
Position Description – Coordinator, Water Quality and Integrated Pest Management Programs Page 4
Ability to:
 Create and execute project work plans and revise as appropriate to meet changing needs and
requirements
 Maintain team productivity and workflow
 Multi-task, i.e., manage multiple projects/tasks
 Maintain accurate records
 Manage resources effectively and efficiently
 Locate funding sources and assist with writing grant proposals
 Work under deadline pressure and with sensitive and confidential information
 Work with diverse populations and understand and appreciate diversity in the workplace
 Demonstrate tact and diplomacy in communicating with internal and external contacts
 Travel as necessary
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
UNCE faculty and staff
UNCE IT staff
UNCE Communications Specialist
Office of Human Research
Protection; Office of Sponsored
Projects
Purchasing
Reason for Contact
To provide support and information to team members and others
To update information on websites
To coordinate press releases and event advertising
To ensure completion with training specified in funded projects
External
Stakeholders
Reason for Contact
To provide materials and answers to requests for information
and program scheduling
To coordinate trainings and provide program information
Nevada Department of Agriculture,
Nevada Department of
Environmental Protection, other
state agencies
Professional services (e.g.,
printing, graphic layout, website
hosting, conference venue, etc.)
Funding agencies
To process requests and payments for materials and sites
required for workshops
To produce marketing and promotional materials such as
publications, mailers, public service announcements, billboards,
website, etc.
To seek funding and submit grant proposals
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
Position Description – Coordinator, Water Quality and Integrated Pest Management Programs Page 5
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years of experience in project coordination, curriculum
development, and/or adult education in earth sciences, geology, hydrology, horticulture
or a related field
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
Valid Nevada State Driver’s License or ability to obtain one within 30 days of hire