POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Procurement Clerk
Non-Exempt
CATEGORY:
GRADE:
Classified
B
JOB SUMMARY: Provide general clerical office support. Greets clients and visitors, performs
and completes duties assigned, including word processing, data entry, mail sorting, and delivery,
prints copies, mailing labels and other information related to the Center’s activities and
operations.
ESSENTIAL FUNCTIONS:
1. Performs computer and data entry operations for establishing client
database and bid matching of solicitations.
YEARLY
PERCENT OF
TIME
30%
20%
2. Assists in composing and preparing correspondence on routine matters to
include letters, memorandums, reports and program fliers or seminar
announcements from drafts or other sources.
10%
3. Receives and sorts incoming and outgoing mail.
10%
4. Greets and provides information to clients, prospective clients and to the
general public. Maintains a current reading folder for staff to peruse.
5. Maintains current lists of clients by updating information related to awards,
bid matches and counseling/follow-up sessions.
10%
6. Helps to maintain the Center’s library and updates the available resources.
Orders materials from source and reviews in order to discard dated
information.
10%
7. Assists with special projects and other duties as assigned.
10%
REPORTING RELATIONSHIP: Manager, Contract Opportunities
ESSENTIAL QUALIFICATIONS:
EDUCATION: Completion of business or vocational school-or-one year of college.
EXPERIENCE: Three (3) years of experience.
Approved: 09/01/04
Revised: 10/16/06
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SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities: Proficient computer skills. Must be able to communicate effectively
(both orally and written), and strong organizational skills.
2. Equipment Used: Personal Computer, fax, telephone, copier, and other equipment
associated with an office environment.
3. Software Used: A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle
materials. Duties performed causes light fatigue of eyes, fingers, or other faculties due
to long periods of standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing
behavior; and, skills of persuasiveness or assertiveness, as well as sensitivity to the point
of view of others.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with occasional
distractions such as noise, interruptions, or congested work areas with exposure to some
disagreeable elements.
Approved: 09/01/04
Revised: 10/16/06
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