POSITION DESCRIPTION
TITLE:
FLSA STATUS:
CE Registration Specialist
Non-exempt
CATEGORY:
GRADE:
Classified
E
Job Summary: Coordinate the day-to-day operations for the District’s Continuing Education support
office.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
1.
Coordinate the day-to-day operations for the District’s Continuing Education
support office. Prioritize and schedule work. Provide direct supervision of office
functions and staff in the absence of the Assistant Registrar.
30%
2.
Perform daily internal audits of the automated information management system
to insure accuracy and continuity of district wide continuing education courses
and student records maintained for reporting purposes and student
records/transcripts.
20%
3.
Serve as liaison between the District Continuing Education Support Office and
other departments or external agencies to explain policies, procedures, and
regulations governing departmental functions; assist in compiling operational
information/statistics; run and submit daily reports in support of the department;
and recommend department and district-wide policies procedures.
20%
4.
Respond to customers’ questions. Serve as the central point for general
information regarding all aspects of continuing education training, i.e.
scheduling, admission requirements, course prerequisites, tuition and fees, public
agency inquiries for customized training, procedures and daily resolutions to
conflicts involving customer satisfaction.
20%
5.
Assist the Assistant Registrar for Continuing Education with preparation,
submission, and validation of the quarterly Texas Higher Education Coordinating
Board CBMOOAA and CBMOOC State Reports. Insure accuracy of all
information submitted.
5%
6.
Perform other duties as assigned.
5%
REPORTING RELATIONSHIP: Assistant Registrar – Continuing Education
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s Degree or equivalent.
EXPERIENCE: Five (5) years related experience.
Effective: 9/1/00/Revised: 6/12/13
Page 1 of 4
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Analytical skills and detailed oriented;
Conflict resolution and teambuilding skills;
Strong interpersonal and organizational skills;
Ability to effectively communicate both orally and written;
Ability to work effectively with diverse population.
2.
Equipment Used: Personal computer and related peripherals as well as other equipment
associated with an office environment. (e.g. typewriter, copier, fax, and multi-line telephone).
3.
Software Used: Integrated administrative software, i.e. Banner and Apache, and a variety of
internet, e-mail, word processing, spreadsheet, database, and presentation software.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to handle or feel; reach with hands and arms.
The employee is occasionally required to stand and walk. The employee must occasionally lift
and/or move up to 10 pounds. Specific vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
INTERPERSONAL SKILLS
Alternative or combined skills in understanding and/or influencing people are important in
achieving job objectives, causing action, understanding others, or changing behavior; and, skills of
persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Effective: 9/1/00/Revised: 6/12/13
Page 2 of 4
POSITION TITLE:
CE Registration Specialist
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Effective: 9/1/00/Revised: 6/12/13
Over 2/3
X
X
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
Page 3 of 4
Ability to adjust focus
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
X
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a
declaration of the total of the specific duties and responsibilities of any particular position.
Employee may be directed to perform job-related tasks other than those specifically present in this
description.
I certify that I have received a copy of this job description. I have read and understand the duties
and responsibilities of this position.
X
Employee Signature
Effective: 9/1/00/Revised: 6/12/13
Date
Page 4 of 4