POSITION DESCRIPTION
TITLE:
EXTENDED TITLE:
FLSA STATUS:
Assistant Registrar
Assistant Registrar, Workforce/Continuing
Education
Exempt
CATEGORY:
Professional
GRADE:
D
JOB SUMMARY: Assist the Associate Registrar in planning, managing, and implementing the student
services and registrar support services for Workforce/Continuing Education Division.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
25%
1.
Assist the Associate Registrar in planning, managing, and implementing the
student support services for Workforce/Continuing Education Division to meet
short and long term department goals.
2.
Maintain and ensure accuracy of records in student information system as they
relate to Workforce/CE Division. Coordinate student information with other
departments as needed. Maintain required records and statistics. Prepare and
submit required reports as needed.
20%
3.
Recommend, coordinate, implement, and monitor internal operational standards
and policies/procedures that ensure regulatory compliance.
20%
4.
Assist Associate Registrar in the implementation and maintenance of on-line
registration system. Assist in the orientation and training of staff involved with
working on continuing education programs and courses.
15%
5.
Assist Associate Registrar in the supervision of staff to include coordinating and
delegating work, recommendation for employment, professional development,
coaching, and performance management.
10%
6.
Provide centralized guidance and interpretation regarding all Workforce/CE
policies, procedures, and program requirements. Represent and perform job duties
on behalf of Associate Registrar in his/her absence.
5%
7.
Perform other duties as assigned.
5%
REPORTING RELATIONSHIP: Associate Registrar, Workforce/Continuing Education Division
SUPERVISORY RESPONSIBILITIES: Direct supervision of staff assigned to functional area.
Revised: 01/30/12 & 12/12/13
Effective: 01/01/11
Page 1 of 4
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s Degree or equivalent.
EXPERIENCE: Five (5) years related experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Knowledge of and ability to research complex federal and state regulatory guidance as
well as college policies and procedures;
Analytical skills and detailed oriented;
Conflict resolution, leadership, and teambuilding skills;
Strong interpersonal and organizational skills;
Ability to effectively communicate both orally and written;
Knowledge and ability to navigate through database computer systems;
Ability to work in a diverse environment and be sensitive to issues of diversity and
inclusion.
2.
Equipment Used: Personal computer and related peripherals as well as other equipment
associated with a general office environment (e.g. typewriter, copier, fax, and multi-line
telephone).
3.
Software Used: Integrated administrative software, e.g. Apache and Banner, and a variety of
a word processing, spreadsheet, database, and presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to use hands to finger,
handle, or feel. The employee is frequently required to walk and sit. The employee is occasionally
required to stand; reach with hands and arms; talk or hear and taste or smell. The employee must
occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include
close vision, color vision, peripheral vision and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and
motivating people are important due to constant interaction with other people within the district
and community, as well as the position’s accountability for the development, motivation,
assessment, and reward of employees, and to deal with irrational situations where the outcome is
unpredictable.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Revised: 01/30/12 & 12/12/13
Effective: 01/01/11
Page 2 of 4
POSITION TITLE:
Assistant Registrar, Workforce/Continuing Education
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Revised: 01/30/12 & 12/12/13
Effective: 01/01/11
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a
declaration of the total of the specific duties and responsibilities of any particular position.
Employee may be directed to perform job-related tasks other than those specifically present in this
description.
I certify that I have received a copy of this job description. I have read and understand the duties
and responsibilities of this position.
X
Employee Signature
Revised: 01/30/12 & 12/12/13
Effective: 01/01/11
Date
Page 4 of 4