AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION ITEM NUMBER
D.2 INFORMATION
BACKGROUND:
Major Projects under Construction
DATE
June 13, 2011
ENCLOSURE(S)
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Financial Overview for
Major Projects
AEC SAC
Building 300
Renovation
Allied Health
Classrooms
Watsonville
Green Tech Center
Current Budget
Total Paid to Date
(thru 03/31/11)
Encumbered
(thru 03/31/11)
Changes Under Review-including change orders not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
$78,929,841
76,596,592
78,088
583,784
22,537
77,281,001
$29,137,797
29,110,824
15,010
0
0
29,125,834
$3,217,033
2,159,111
85,070
0
117,000
2,361,181
$28,104,996
25,336,455
183,753
304,100
25,824,308
$10,940,000
5,032,706
4,557,728
38,045
608,040
10,236,519
1,648,840 11,963
Note#1
855,852 2,280,688 703,481
Financial Overview for
Major Equipment
Projects
Current Budget
Total Paid to Date
(thru 03/31/11)
Encumbered
(thru 03/31/11)
Changes Under Review--
Equipment
$2,258,157
2,258,157
0
Equipment
$263,873
263,873
0
Equipment
1,862,000
537,672
43,776
Equipment
$2,394,977
1,620,274
21,668 including change orders not encumbered
Anticipated Future
Expenses
0 0 0 0
Subtotal Committed
Construction
0
2,258,157
0
263,873
1,280,552
1,862,000
753,035
2,394,977
(Over)/Under Budget 0 0 0 0
Note #1 Regarding Bldg 300 reconstruction, due to the favorable bid opening, $1,006,000 in State Construction Funds were reverted.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter  Yes  No Final Disposition
If yes, Faculty Senate Agreement

Yes

No
Senate President Signature

Major Projects under Construction
Arts Education Classrooms Project
Buildings 4 (Theater) and 5 (Music) continue to be in the closeout and punch list process. In addition to these activities, staff is working to resolve acoustic concerns in 2-D and 3-D Art and the Music Building and water leaks in the Theater and Music buildings. Thirteen of the nineteen contractors have either been closed out or will be closed shortly. Mediation with the remaining contractors, architect, and construction manager is in process.
Student Activities Center
The Student Activity Center consists of two phases of work and therefore two separate DSA (Division of
State Architect) projects. The first project, called the “Soil Nail Wall,” was the first of its kind in the state community college system. A mandate from DSA required a monitoring agreement that assured the wall was built to specifications.
The Soil Nail Wall project was certified by DSA as complete on April 20, 2011 and the project will be closed by year end.
The second project, the Student Activities Center (SAC), consists of approximately 50,000 square feet and includes the Bookstore, Student Services Administration, Student Activities, Student Clubs, Puente,
Testing/Assessment, Instructional Development, Outreach & Recruitment and a vacant undeveloped space on the first floor (initially reserved as a café). Development of the vacant first floor space could not occur without DSA Certification of the entire building. The utilization of this space is under review at this time.
As previously reported, DSA has certified the completion of this portion of the project effective March 22,
2011.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of closing out the project. All remaining issues have been resolved with the contractor.
Current Status Update:
Equipment for the building has been purchased and installed, with the exception of few items.
Some additional HVAC (Heating, Ventilation & Air Conditioning) noise mitigation work is in progress in the Fitness room of building 1. Construction of an ADA ramp and sidewalk from parking lot J to the center of the two buildings is under way and will be completed over the summer.
Building 300 Renovation
On February 1, 2010 the Governing Board approved awarding a bid in the amount of $1,560,136 to
Tombleson Construction of Salinas for the renovation of the 300 building. The project will remodel/reconstruct 12,523 assignable square feet of space to provide needed instructional space for ten general purpose classrooms, two large assembly/class rooms and nine BELA division offices. The construction began in spring 2010 and is substantially complete. Release request for state equipment funds was submitted to the Chancellor’s Office the week of October 4, 2010. Approval of the list was received on October 14, 2010.
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Current Status Update:
The building has been occupied for nearly an entire semester with minor adjustments to the operating systems. The project currently remains under budget by approximately $850,000 and is expected to reach final completion in this fiscal year and submitting our request to DSA for project closeout with certification. DSA is currently processing requests for project closeout they received in the month of January 2011. Some of the equipment has been purchased and installed.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Industrial Training Education Center (ITEC). The District received a grant for $2.5 million from
Economic Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade to a Platinum Level LEED certified “green” building. The project name has been changed to the
Green Technology Center to reflect the new focus. The Division of State Architect (DSA) approved the plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went to bid in August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to the budget of $517,000. A deductive change order for the value engineering items discussed at the October
Board meeting was approved at the November Board Meeting. The District has received a generous donation from the Ley Family of $100,000 for construction which allows us to add back some of the items that were value engineered out.
Current Status Update:
The project continues to progress. Building A (the main classroom building) has underground utilities, foundation, slab on grade, and installation of steel and wood framing are all complete.
Building “B” (shop building) has underground utilities, foundation, and steel erection and slab on grade are all complete. Site utilities and roofing on both buildings are the next priority.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the September 2005 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $15,000 to $125,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding process with the provision that the successful awards would be presented to the Board as an information item. This system enables the District to 1) informally bid projects under $125,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3) contract with local contractors who are deemed “qualified” bidders.
None this Month.
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