AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
October 3, 2011
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
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E.2
BACKGROUND:
Major Projects under Construction
Financial Overview for
Major Projects
Current Budget
Total Paid to Date
(thru 06/30/11)
Encumbered
(thru 06/30/11)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
Watsonville
Allied Health Allied Health Building 300
Community
Classrooms
Equipment
Equipment
Education
$10,965,000
$27,278,875
$2,290,493
1,862,000
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
5,673,971
25,518,532
1,773,595
599,822
3,230,494
115,655
131,437
30,587
53,588
304,100
0
0
732,512
9,690,565
25,938,287
385,461
2,290,493
1,231,591
1,862,000
1,274,435
1,340,588
0
0
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Major Projects under Construction
Arts Education Classrooms Project
This project is in the final closeout process with DSA. One change order remains to be approved by DSA.
Staff will submit the complete closeout package to DSA for final certification upon receipt of final change
order.
Current Status Update:
Awaiting final certification from DSA.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for
programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of
closing out the project. All remaining issues have been resolved with the contractor.
Current Status Update:
The majority of the equipment for the building has been purchased and installed. There are
additional items to be purchased. Construction of an ADA ramp and sidewalk from parking lot
J to the center of the two buildings is complete. Two ADA accessible parking spaces and
adjoining ramp will be completed by the end of October. The project is being closed out and
unused funding is reverting back to the bond fund. To date $826,121 has been moved back to
the bond fund.
Building 300 Renovation
On February 1, 2010 the Governing Board approved an award of bid to Tombleson Construction of
Salinas in the amount of $1,560,136 to renovate the 300 building. 12,523 square feet was remodeled
and reconstructed to provide ten general purpose classrooms, two large assembly/classrooms and nine
BELA division offices in spring 2010. The renovation is substantially complete.
Current Status Update:
The building has been occupied beginning spring semester 2011. The project currently remains
under budget by approximately $900,000. DSA is currently processing requests for project
closeout they received in the month of February 2011. The District is awaiting final closeout
and certification from DSA. Some of the equipment has been purchased and installed.
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Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Community Education Center. The District received a grant for $2.5 million from Economic
Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade
to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved
the plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went
to bid in August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to
the budget of $517,000. A deductive change order for the value engineering items discussed at the
October Board meeting was approved at the November Board Meeting. The District has received a
generous donation from the Ley Family of $100,000 for construction to add back some of the items that
were placed on hold.
Current Status Update:
The project continues to progress. Building A (the main classroom building) exterior is
complete. Roofing is complete, windows are installed and stucco is complete. Interior space has
all sheetrock installed, tape, mud and texture is in process. Building “B” (shop building) exterior
is nearly complete. Roofing is complete, windows are installed and metal siding is nearly
complete. PG&E has made all connections including new 21KV service.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the August 2011 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $125,000 to $175,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $125,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
Award of Bid: Building 1300 Server Room HVAC Upgrade Project
There was one non-bond related bid awarded in July in the amount of $94,820 to Geo. Wilson, Inc. of
Santa Cruz. This server room will house the main IT equipment on the Aptos campus. Four contractors
bid on the project: Geo. Wilson with a bid of $94,820; Bogner Sheet Metal with a bid of $101,475;
AirTech Service with a bid of $95,488; and Della Mora with a bid of 122,200. This project is scheduled
to start in October and is scheduled to be completed by late December 2011.
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