AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
May 2, 2011
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 3
E.2
BACKGROUND:
Major Projects under Construction
Financial Overview for
Major Projects
Current Budget
Total Paid to Date
(thru 03/31/11)
Encumbered
(thru 03/31/11)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
AEC
Allied Health
Classrooms
SAC
Building 300
Watsonville
Renovation Green Tech Center
$78,929,841
$29,137,797
$28,104,996
$3,217,033
$10,940,000
78,322,195
29,105,040
25,334,276
2,155,676
4,764,976
0
15,960
187,187
90,202
5,089,480
583,784
0
404,100
0
81,043
22,537
78,928,516
-25,186
29,095,814
25,925,563
117,000
2,362,878
546,043
10,481,542
1,325
41,983
2,179,433
854,155
458,458
Note#1
Financial Overview for
AEC
SAC
Allied Health Building 300
Major Equipment
Equipment
Equipment
Equipment
Equipment
Projects
Current Budget
$2,258,157
$263,873
$2,394,977
1,862,000
Total Paid to Date
(thru 03/31/11)
2,258,157
263,873
1,642,571
357,754
Encumbered
(thru 03/31/11)
0
0
11,211
43,776
Changes Under Review-including change orders
not encumbered
0
0
0
0
Anticipated Future
Expenses
0
0
741,195
1,460,470
Subtotal Committed
2,258,157
263,873
2,394,977
1,862,000
Construction
(Over)/Under Budget
0
0
0
0
Note #1 Regarding Bldg 300 reconstruction, due to the favorable bid opening, $1,006,000 in State funds was reverted.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Major Projects under Construction
Arts Education Classrooms Project
Buildings 4 (Theater) and 5 (Music) continue to be in the closeout and punch list process. In addition to
these activities, staff is working to resolve acoustic concerns in 2-D and 3-D Art and the Music Building
and water leaks in the Theater and Music buildings. Thirteen of the nineteen contractors have either been
closed out or will be closed shortly. Mediation with the remaining contractors, architect, and construction
manager is in process.
Student Activities Center
The Student Activity Center consists of two phases of work and therefore two separate DSA (Division of
State Architect) projects. The first project, called the “Soil Nail Wall,” was the first of its kind in the state
community college system. A mandate from DSA required a monitoring agreement that assured the wall
was built to specifications.
The Soil Nail Wall project was certified by DSA as complete on April 20, 2011 and the project will be
closed.
The second project, the Student Activities Center (SAC), consists of approximately 50,000 square feet and
includes the Bookstore, Student Services Administration, Student Activities, Student Clubs, Puente,
Testing/Assessment, Instructional Development, Outreach & Recruitment and a vacant undeveloped space
on the first floor (initially reserved as a café). Development of the vacant first floor space could not occur
without DSA Certification of the entire building. The utilization of this space is under review at this time.
As previously reported, DSA has certified the completion of this portion of the project effective March 22,
2011.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for
programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of
closing out the project. All remaining issues have been resolved with the contractor.
Current Status Update:
Equipment for the building has been purchased and installed, with the exception of few items.
The punch list is nearly complete with only touch up type work remaining. Some HVAC
(Heating, Ventilation & Air Conditioning) noise mitigation work is complete in largest
classroom with one room underway in building 2, and Building 1 has sound panels that have
been installed. Teaching staff has reported remarkable improvements in completed areas.
Construction of an ADA ramp and sidewalk from parking lot J to the center of the two buildings
is scheduled to have commenced in late April and be completed over the summer. Further
details are provided below.
Building 300 Renovation
On February 1, 2010 the Governing Board approved awarding a bid in the amount of $1,560,136 to
Tombleson Construction of Salinas for the renovation of the 300 building. The project will
remodel/reconstruct 12,523 assignable square feet of space to provide needed instructional space for ten
general purpose classrooms, two large assembly/class rooms and nine BELA division offices. The
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construction began in spring 2010 and is substantially complete. Release request for state equipment
funds was submitted to the Chancellor’s Office the week of October 4, 2010. Approval of the list was
received on October 14, 2010.
Current Status Update:
Beneficial occupancy of the building has been accomplished with all punch list items complete.
The project is currently under budget by approximately $850,000 and is expected to reach final
completion in this fiscal year with the closing of project with DSA and state funding
reconciliation. The majority of equipment has been purchased and installed.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Industrial Training Education Center (ITEC). The District received a grant for $2.5 million from
Economic Development Agency for the project, and the grant was augmented by $865,000 to help fund an
upgrade to a Platinum Level LEED certified “green” building. The project name has been changed to the
Green Technology Center to reflect the new focus. The Division of State Architect (DSA) approved the
plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went to
bid in August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to the
budget of $517,000. A deductive change order for the value engineering items discussed at the October
Board meeting was approved at the November Board Meeting. The District has received a generous
donation from the Ley Family of $100,000 for construction which allows us to add back some of the items
that were value engineered out.
Current Status Update:
The project is under construction. Building A (the main classroom building) has underground
utilities, foundation, slab on grade, and installation of steel and wood framing are all complete.
Building “B” (shop building) has underground utilities, foundation, and slab on grade are all
complete. Installation of steel has begun and is scheduled to be complete by the end of April.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the September 2005 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $15,000 to $125,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $125,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
Awarded Bid: Allied Health Sidewalk and ADA Ramp Project
There was one bond related bid awarded in April in the amount of $117,120 to Cen-Con, Inc. of Santa
Cruz. The Allied Health sidewalk and ADA ramp in front of the Dental Hygiene Clinic was a bid alternate
and not part of the original base bid. There were significant savings in this completed project which allow
this alternate to now be constructed. Three contractors bid on the project: Wolcott Construction with a
bid of $122,030 (includes alternates 2 & 3); Cen-Con, Inc. with a bid of $117,120 (includes alternates 2 &
3); Earthworks with an unresponsive bid (withdrawn due to clerical error). This project is scheduled to
start in late April and is scheduled to be completed over the summer, 2011.
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