AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
February 7, 2011
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 3
E.5
BACKGROUND:
Major Projects under Construction
Financial Overview for
Major Projects
Current Budget
Total Paid to Date
(thru 12/31/10)
Encumbered
(thru 12/31/10)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
AEC
Allied Health
Classrooms
SAC
$29,137,797 $2
$78,929,841
Building 300
Watsonville
Renovation Green Tech Center
8,104,996
$3,217,033
$10,940,000
77,833,576
29,045,993
25,213,197
1,776,642
3,768,638
415,002
91,251
257,080
378,120
6,370,665
583,784
0
454,100
109,757
22,537
78,854,899
0
29,137,244
25,924,377
152,000
2,416,519
608,041
10,747,344
74,942
553
2,180,619
800,514
192,656
Note#1
Financial Overview for
Allied Health Building 300
AEC
SAC
Major Equipment
Equipment
Equipment
Equipment
Equipment
Projects
Current Budget
$2,258,157
$263,873
$2,394,977
1,862,000
Total Paid to Date
2,258,157
263,873
1,040,483
55,555
(thru 12/31/10)
Encumbered
0
567,808
370,073
(thru 12/31/10)
Changes Under Review-including change orders
not encumbered
0
0
0
0
Anticipated Future
0
0
786,686
1,436,372
Expenses
Subtotal Committed
2,258,157
263,873
2,394,977
1,862,000
Construction
(Over)/Under Budget
0
0
0
0
Note #1 Regarding Bldg 300 reconstruction, due to the favorable bid opening, $1,006,000 in State funds was reverted.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Major Projects under Construction
Arts Education Classrooms Project
Buildings 4 (Theater) and 5 (Music) continue to be in the closeout and punch list process. In addition to
these activities staff is working to resolve acoustic concerns in 2-D and 3-D Art and the Music Building
and water leaks in the Theater and Music buildings. Thirteen of the nineteen contractors have either been
closed out or will be closed shortly. Mediation with the remaining contractors, architect, and construction
manager is in process.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for
programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of
closing out the project. All remaining issues have been resolved with the contractor. Anticipated
future changes are an estimate of potential additional work, not part of initial bid.
Current Status Update:
The District received approval to encumber state funds for the equipment and has placed orders
and bid large equipment purchases. The punch list is nearly complete with only touch up type
work remaining. Some HVAC (Heating, Ventilation & Air Conditioning) noise mitigation
work is also underway in building 2, and Building 1 has sound panels on order and minor
adjustments to the system under review.
Building 300 Renovation
On February 1, 2010 the Governing Board approved awarding a bid in the amount of $1,560,136 to
Tombleson Construction of Salinas for the renovation of the 300 building. The project will
remodel/reconstruct 12,523 assignable square feet of space to provide needed instructional space for ten
general purpose classrooms, two large assembly/class rooms and nine BELA division offices. The
construction began in spring 2010 and is substantially complete. Release request for state equipment
funds was submitted to the Chancellor’s Office the week of October 4, 2010. Approval of the list was
received on October 14, 2010. Staff has been placing orders for long lead time items to prepare the
space for classes starting in the building in the spring semester 2011.
Current Status Update:
Beneficial occupancy of the building has been accomplished with minor punch list items
remaining. The project is currently under budget by approximately $800,000 and is expected to
reach final completion in April with the closing of project with DSA and State funding
reconciliation.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Industrial Training Education Center (ITEC). The District received a grant for $2.5 million from
Economic Development Agency for the project, and the grant was augmented by $865,000 this past
summer to help fund an upgrade to a Platinum Level LEED certified “green” building. The project name
has been changed to the Green Technology Center to reflect the new focus. The Division of State
Architect (DSA) approved the plans in June of 2010 and EDA approved the plans and specifications in
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July. The project went to bid in August 2010. In October, the Board approved Dilbeck and Sons as well
as an augmentation to the budget of $517,000. Dilbeck and Sons were issued a notice to proceed and
construction has begun. A deductive change order for the value engineering items discussed at the October
Board meeting was approved at the November Board Meeting. The District has received a generous
donation from the Ley Family of $100,000 for construction which allows us to add back some of the items
that were value engineered out.
Current Status Update:
The project is now underway with the primary focus on the installation of the underground
plumbing and electrical conduit. Building “A” (classroom building) is scheduled for concrete
placement February 8, 2011 pending good weather and site coordination. Building “B” is
scheduled for concrete placement February 22, 2011 also pending favorable weather and site
coordination. Additional sub-grade work is scheduled to be accomplished the end of February.
Some minor changes are anticipated and will be addressed in February although no current
change orders are on this month’s report.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the September 2005 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $15,000 to $125,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $125,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
No bids were awarded in December.
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