AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
November 1, 2010
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 3
E. 3
BACKGROUND:
Major Projects under Construction
Financial Overview for
Major Projects
AEC
Current Budget
Total Paid to Date
(thru 9/30/10)
Encumbered
(thru 9/30/10)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
Allied Health
Classrooms
SAC
$78,929,841
$29,120,670
$28,104,996
$3,217,033
$10,340,000
77,780,015
29,039,075
24,755,364
1,303,655
3,700,850
432,185
37,158
379,468
827,761
171,530
611,033
44,437
266,587
111,134
0
34,567
78,857,800
0
29,120,670
485,000
25,886,419
102,000
2,344,550
6,467,620
10,340,000
72,041
0
2,218,577
872,483
0
Note #1
Financial Overview for
Major Equipment
Projects
Current Budget
Total Paid to Date
(thru 9/30/10)
Encumbered
(thru 9/30/10)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
Building 300
Watsonville
Renovation Green Tech Center
Note#2
AEC
Equipment
SAC
Equipment
Allied Health
Equipment
Building 300
Equipment
1,862,000
$2,271,000
$268,000
$2,394,977
2,252,275
263,873
967,185
1,581
6,718
0
141,426
0
0
0
0
0
0
2,258,993
0
263,873
1,108,611
1,860,419
1,862,000
12,007
4,127
1,286,366
0
Note #1 Measure D interest has been allocated through October 31, 2009.
Note #2 Regarding Bldg 300 reconstruction, due to the favorable bid opening, $1,006,000 in State funds was reverted.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Major Projects under Construction
Arts Education Classrooms Project
Buildings 4 (Theater) and 5 (Music) continue to be in the closeout and punch list process. In addition to
these activities staff is working to resolve acoustic concerns in 2-D and 3-D Art and the Music Building
and water leaks in the Theater and Music buildings. Thirteen of the nineteen contractors have either been
closed out or will be closed shortly. Mediation with the remaining contractors, architect, and construction
manager is scheduled for December 6.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for
programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of closing
out the project. All remaining issues have been resolved with the contractor. Anticipated future changes
are an estimate of potential additional work, not part of initial bid. A formal request for release of the
state equipment funds was submitted to the Chancellor’s Office the week of October 11, 2010. This
request could not be submitted until a final state budget was approved. The college received notification
on October 14, 2010 that the equipment funds will be forthcoming.
Building 300 Renovation
On February 1, 2010 the Governing Board approved awarding a bid in the amount of $1,560,136 to
Tombleson Construction of Salinas for the renovation of the 300 building. The project will
remodel/reconstruct 12,523 assignable square feet of space to provide needed instructional space for ten
general purpose classrooms, two large meeting/class rooms and eight BELA division offices. The
construction began in spring 2010 and is 68% complete. Scheduled substantial completion is still on
target for November 2010. Release request for state equipment funds was submitted to the Chancellor’s
Office the week of October 4, 2010. Approval of the list was received on October 14, 2010. Staff will
be placing orders for long lead time items to prepare the space for classes starting in the building in the
spring semester 2011.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on
July 15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square
foot Industrial Training Education Center (ITEC). The District received a grant for $2.5 million from
Economic Development Agency for the project, and the grant was augmented by $865,000 this past
summer to help fund an upgrade to a Platinum Level LEED certified “green” building. The project
name has been changed to the Green Technology Center to reflect the new focus. The Division of State
Architect (DSA) approved the plans in June of 2010 and EDA approved the plans and specifications in
July. The project went to bid in August 2010. In October, the Board approved Dilbeck and Sons as well
as an augmentation to the budget of $517,000, which will appear in December’s Facilities Master Plan
Project Status report. Dilbeck and Sons were issued a notice to proceed and will start construction in
November. A deductive change order for the value engineering items discussed at the October Board
meeting are included in this month’s Change Order board item.
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Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the September 2005 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $15,000 to $125,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an information
item. This system enables the District to 1) informally bid projects under $125,000 to pre-qualified
contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3) contract
with local contractors who are deemed “qualified” bidders.
No bids were awarded in August or September.
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