AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
April 11, 2011
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 3
E.2
BACKGROUND:
Major Projects under Construction
Financial Overview for
Major Projects
Current Budget
Total Paid to Date
(thru 02/28/11)
Encumbered
(thru 02/28/11)
Changes Under Review-including change orders
not encumbered
Anticipated Future
Expenses
Subtotal Committed
Construction
(Over)/Under Budget
AEC
Allied Health
Classrooms
SAC
Building 300
Watsonville
Renovation Green Tech Center
$78,929,841
$29,137,797
$28,104,996
$3,217,033
$10,940,000
78,293,422
29,098,743
25,323,638
2,057,565
4,426,946
-11,245
44,246
189,960
106,494
5,534,797
583,784
0
404,100
79,490
81,043
22,537
78,888,498
-25,186
29,117,803
25,917,698
117,000
2,360,549
546,043
10,588,829
41,343
19,994
2,187,298
856,484
351,171
Note#1
Financial Overview for
AEC
SAC
Allied Health Building 300
Major Equipment
Equipment
Equipment
Equipment
Equipment
Projects
Current Budget
$2,258,157
$263,873
$2,394,977
1,862,000
Total Paid to Date
(thru 02/28/11)
2,258,157
263,873
1,631,443
253,485
Encumbered
(thru 02/28/11)
0
18,667
173,373
Changes Under Review-including change orders
not encumbered
0
0
0
0
Anticipated Future
Expenses
0
0
744,867
1,435,142
Subtotal Committed
2,258,157
263,873
2,394,977
1,862,000
Construction
(Over)/Under Budget
0
0
0
0
Note #1 Regarding Bldg 300 reconstruction, due to the favorable bid opening, $1,006,000 in State funds was reverted.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Major Projects under Construction
Arts Education Classrooms Project
Buildings 4 (Theater) and 5 (Music) continue to be in the closeout and punch list process. In addition to
these activities staff is working to resolve acoustic concerns in 2-D and 3-D Art and the Music Building
and water leaks in the Theater and Music buildings. Thirteen of the nineteen contractors have either been
closed out or will be closed shortly. Final work on the mediation with the remaining contractors,
architect, and construction manager is in process.
Student Activities Center
The Student Activity Center consists of two phases of work and therefore two separate DSA (Division of
State Architect) projects. The first project called the “Soil Nail Wall” was the first of its kind in the State
Community College system. A mandate from DSA required a monitoring agreement that assured the wall
was built to specifications. This partially delayed the approval process and project close out which is
expected to be accomplished shortly.
The second project, the Student Activities Center (SAC) consists of approximately 50,000 square feet and
included the Bookstore, Student Services Administration, Student Activities, Student Clubs, Puente,
Testing/Assessment, Instructional Development, Outreach & Recruitment and a vacant undeveloped space
on the first floor (Initially reserved as a Café). Development of the vacant first floor space could not occur
without DSA Certification of the entire building. The utilization of this space is under review at this time.
DSA has now finalized the second project and certified its completion effective March 22, 2011.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new home for
programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and
Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the contractor.
Construction began in May 2008 and the buildings are 100% complete. Staff is in the process of
closing out the project. All remaining issues have been resolved with the contractor. Anticipated
future changes are an estimate of potential additional work, not part of initial bid.
Current Status Update:
Equipment for the building has been purchased and installed, with the exception of few items.
The punch list is nearly complete with only touch up type work remaining. Some HVAC
(Heating, Ventilation & Air Conditioning) noise mitigation work is complete in the largest
classroom with one room underway in building 2, and Building 1 has sound panels that have
been installed. Teaching staff has reported remarkable improvements in completed areas.
Corrective work to the walkway closest to the Dental Hygiene entrance and a new sidewalk
leading down to parking lot J has been informally bid. Work is expected to commence mid
April allowing for improved access to the Health Wellness buildings from parking lot J.
Building 300 Renovation
On February 1, 2010 the Governing Board approved awarding a bid in the amount of $1,560,136 to
Tombleson Construction of Salinas for the renovation of the 300 building. The project will
remodel/reconstruct 12,523 assignable square feet of space to provide needed instructional space for ten
general purpose classrooms, two large assembly/class rooms and nine BELA division offices. The
construction began in spring 2010 and is substantially complete. Release request for state equipment
funds was submitted to the Chancellor’s Office the week of October 4, 2010. Approval of the list was
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received on October 14, 2010. Staff has been placing orders for long lead time items to prepare the
space for classes starting in the building in the spring semester 2011.
Current Status Update:
Beneficial occupancy of the building has been accomplished with minor punch list items
remaining. The project is currently under budget by approximately $800,000 and is expected to
reach final completion in April with the closing of project with DSA and State funding
reconciliation. The majority of equipment has been purchased and installed.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Industrial Training Education Center (ITEC). The District received a grant for $2.5 million from
Economic Development Agency for the project, and the grant was augmented by $865,000 this past
summer to help fund an upgrade to a Platinum Level LEED certified “green” building. The project name
has been changed to the Green Technology Center to reflect the new focus. The Division of State
Architect (DSA) approved the plans in June of 2010 and EDA approved the plans and specifications in
July. The project went to bid in August 2010. In October, the Board approved Dilbeck and Sons as well
as an augmentation to the budget of $517,000. A deductive change order for the value engineering items
discussed at the October Board meeting was approved at the November Board Meeting. The District has
received a generous donation from the Ley Family of $100,000 for construction which allows us to add
back some of the items that were value engineered out.
Current Status Update:
The project is under construction. Building A (the main classroom building) has underground
utilities, foundation, slab on grade, and installation of steel are all complete. Installation of wood
framing is the current focus for this building. Building “B” (shop building) has underground
utilities, foundation, and slab on grade are all complete. Installation of steel will be started the
first week of April. Some minor changes to the base contract have been presented in this board
book under separate cover.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
At the September 2005 Governing Board meeting, the Uniform Public Construction Cost Accounting
System was adopted to enable the District to increase the formal bid limits from $15,000 to $125,000.
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $125,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
No bond related bids were awarded in February.
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