Student Services Program Planning Annual Update
Department ______Student Affairs Office ________
Date _____May 6, 2014. Rev. 5.20.14______
Goals and Recommendations from Program Plan
List the top five goals and recommendations from the last Program Plan and indicate whether they have been met
Goals / Recommendations from six-year plan
The cost of operation, with the exception of
contracted personnel, is not adequately
supported.
Goal 1. Explore a means to develop
adequate funding support.
In
progress (in
clude
projected
timeline)
Source of
funding
Comments (include any modifications to goals due to
feedback, discussion and/or evaluation – refer to data
when possible)
Goal
Met
District – IT,
ASCC
Student
Senate
Funds to reinstate the Operator Console Software have
been provided by IT. The software has been installed.
YES
There is insufficient data in many areas of
service to draw a conclusions for proper
evaluation and planning.
Goal 2. Identify and/or develop a system to
collect adequate data to determine trends
for use in future evaluation.
In Progress
District
Discontinuation of the bus pass program has
imposed a hardship on many students
Goal 3. Explore the possibility of re-
In Progress
None
Revised October 22, 2012
YES
ASCC Student Senate has increased their line-item
budget for Student Employment at the Student Affairs
Desk by $4,000 for a total of $20,000. This, with a
reduction in service hours will provide for a balanced
budget to operate the Student Affairs Office. A request
for augmentation of funds from the VPSS has been
denied. The Office will operate with a new and
restructured budget which includes a reduction in
service to students.
The main area of concern is data collection for student
IP
reports/referrals made to the SSCT. The current system
is time-consuming and inefficient. Dennis has confirmed
support from IT and funding for software from Ellucian.
Planning for the implementation of this data collection
software is scheduled to begin in June 2014.
A recent webinar sponsored from Foothill College has
given us a link to a bus pass program that may be
adaptable to Cabrillo College in Santa Cruz County.
IP
negotiating a new bus pass program.
The data collected measures only 1 of the 3
areas referenced in the SLO (service is
addressed, information and referrals are not
addressed).
Goal 4. Develop a data collection system to
collect information and referrals
information.
In Progress
None
No data is provided on the effectiveness of
the “Relationships with Other Departments”.
Goal 5. Evaluate the effectiveness of
collaborating with other departments.
In Progress
None
Considering the recently announced retirement of the
CEO of the Santa Cruz Metro District, soon it will be time
to attempt to re-negotiate a new Cabrillo Bus Pass
program with the Santa Cruz County Metro District.
Referral data will be addressed with the adaption of the
Ellucian software planned for summer and fall of 2014.
Collection of this student data will require the
development of a survey or other info data collection
system. This is in process.
The survey will be developed and completed by the end
of the fall 2014 semester.
IP
IP
New Goals and Recommendations Since Last Program Plan
List any new goals and recommendations identified by the department
Goal/Recommendation (include timeline)
Goal 6 (new goal from spring 2014)
Provide ongoing funding for a behavior
intervention team (BIT) to promote early
identification and early intervention with a
“See something, say something”
philosophy in an effort to prevent tragedy
and promote student success.
Revised October 22, 2012
Cost
$12,000
Explanation/Evidence of Need
(indicate how this need was
assessed)
We have developed a behavior
intervention team named, SSCT,
Student Support Conference Team.
This team is composed of
representation as follows:
Dean of Student Services
Admin. Asst. for the Dean of SS
Director of the Student Health
Center
Psychological Counselor from SHC
Director of ASC (formerly DSPS)
Status (Comment on progress of
new goals/recommendations listed
in last annual update)
The SSCT has been in operation
since February 2013. This group
needs funding resources for
training regarding threat
assessment and best practices for
addressing reports on student
concerns, disruptions and
academic dishonesty. The VP of SS
has already committed funds to
implement a much needed
software program. Funding is now
County Mental Health
Law Enforcement
Faculty Senate
Counseling
Allied Health
Learning Centers
needed for conference attendance
and other workshops/trainings to
form an effective and efficient
team. The Dean of SS has
allocated $12,000 of one-time
funds but this support needs to be
ongoing if we are to be successful
as preventing tragedy such as
happened at Virginia Tech.
SSLO/AUO Assessment Progress
In a sentence or two, describe where your department should be with ongoing assessment (what assessment you should have done in the last
year) and what was actually done. If any task was not completed, explain why.
Assessment to determine a) adequacy of service, b) referrals to other campus services are made as appropriate, and c) effectiveness of
collaboration with partner offices/agencies. These three areas were not completed due to the fact that the other areas were given higher
priority to meet student needs directly.
Fill out the Assessment Results section below.
SSLO/AUO Assessment Results
List SSLO/AUO assessments, dialogues, and priorities identified as a result of your assessment below.
Attach Departmental Assessment Analysis Forms completed in the last two semesters.
Core Competency, Program
SSLO/AUO Assessed
Conclusions and
Recommendations (AUO)
Revised October 22, 2012
Date of meeting where
analysis / dialogue took
place. Example: Department
Meeting on 00/00/2012
Several of our weekly office
meetings between February
and May 2014
Priorities identified for program as a result of assessment.
Complete and conduct the survey to determine the effectiveness of a)
adequacy of service, b) that referrals to other campus services are made as
appropriate and c) effectiveness of collaboration with partner
offices/agencies.