Health and Wellbeing Policy Group (HWPG)
Minutes of meeting held on 15th July 2015
RSSB Offices, Moorgate
Attendees
Dame Carol Black (Expert Adviser on Health and Wellbeing to the DoH) - Chair
Steve Hails (Crossrail)
Susan Murray (Unite)
Peter Fisher (Costain)
Chris Jones (Network Rail)
Stephanie Fitzgerald (RSSB)
Graham Candy (Atkins)
John Gillespie (ORR)
Vicky Ward (Network Rail)
Dave Bennet (ASLEF)
Mary Sithole (TSSA)
Darryl Hopper (RSSB)
Shamit Gaiger (RSSB)
Michelle Smart (Abellio GA) Olivia Carlton (TFL)
Lesley Dorrington (C2C)
Apologies
Andrew Edwards (EMT)
1.
Jonathon Wilcock (Alstom)
Paul Clyndes (RMT)
Welcome from the Chair
Lesley Dorrington was welcomed to the team. Lesley replaces Claire Burles who has left the group in order to
focus on her new role in Virgin East Coast. Vicky Ward was also welcomed to the team, Vicky will replace
Chris Jones when he leaves Network Rail at the end of July.
2.
Minutes and actions from last meeting
The minutes were approved. All action points from the previous meeting were discussed and items were
either closed or are listed below as ongoing.
Action
By
Deadline
Comments
HWT to continue to inform the HWPG on the
HWT
Ongoing
DH to liaise with James Hardy about
RTS portfolio mapping work.
funding from the People Portfolio
mapping.
HWT to find details on outcome of Lawrence
HWT
Ongoing
Waterman Report
Discussion held with Lawrence’s team.
Currently the report is being discussed
and may become available in the near
future.
CD to be the champion involved with the
CD
Ongoing
DH to lead within RSSB. PC shall be kept
work on integrating health work and
aware of the progress as a TOMSC
standards.
representative.
Review success measures and consider
baselines to be able track progress. Work
HWT/ CJ
Ongoing
This work is now part of the HEG key
deliverables
being undertaken by HEG
An action from the previous minutes was to identify champions for the remaining programme activities. This
work was completed, however, as Chris Jones is leaving Network Rail he has said that he would discuss with
Vicky Ward to see if she would continue the champion role.
Action
By
Deadline
Comments
Chris Jones and Vicky Ward to discuss the
VW
16th
Vicky to consider options by next
September
HWPG meeting
groups he currently chairs to see if Vicky will
take these over
3.
Decisions
a) CBA Tool
The Workplace Wellbeing Tool was discussed. The tool now much more user friendly than its original form
can be used to help build a business case –. Additional work has looked to reduce the number of fields in the
existing tool and make it more specific to the rail industry. Other fields were streamlined and default
numbers were provided for when people do not have exact figures to work from. The moral/ ethical
implications of health investment not being considered within the tool was raised. It was agreed that
reference to the wider ethical and moral considerations should be found within the basic guidance and
perhaps reference should be made to existing information (see Nuffield health and Ashridge business school
reports via http://www.nuffieldhealth.com/corporate-wellbeing/approach/workplace).
If anyone would like to be involved – Michelle volunteered to be part of the pilot/ trialling phase
Action
Bridget to include information in the wrapper
By
Deadline
BJ
September
MS
October/
Comments
in regards to the moral, legal and ethical
cases to be made alongside the financial case
Michelle to continue her support for the
development of the wrapper through pilot
November
testing
Bridget to review the Nuffield Health
BJ
September
documents to see if they should be referred
to within the wrapper
Decision: The policy group were happy with the development of the CBA Tool – sign off to follow piloting.
b) Rail industry health and safety strategy
RSSB has been tasked to develop an industry strategy on health and safety akin to the Rail Technical
Strategy. Industry needs to develop collaborate strategies to achieve consistently strong management across
rail companies and a more coordinated approach to improvement. The health and safety strategy identifies
areas where collaboration could drive real improvement. It is undecided whether health should be one of
the strategic themes or be embedded throughout the document and not just an individual section.
A draft is being generated for consultation with industry – Rowan Willmore (NR) is leading this project with
John Abbott and would like to engage people in discussions about how the content can be improved e.g.
how should the strategy challenge the industry about health.
HWPG is to have input into the ‘Health’ part of the Health and Safety Strategy and be involved in the next
version of draft for consultation. The H&S strategy project team would like its work to be completed by 6th
October 2015
The policy group were pleased to see the development of the health and safety strategy but asked that
health have a prominence within the document. This has often been missing from Health and Safety
Strategies in the past. The costs of health issues/risks can be four times greater than safety and this should
be reflected in the thinking about the risks to the industry.
Thinking about health risks deserves to be more than simply using fitting health into safety.. Health risks
stretch beyond just legal compliance and to manage the issue it must be recognised that health permeates
issues such as fatigue, engagement and productivity.
Action
By
Deadline
John Abbott is to arrange a meeting with
JA
August
JA/SG
September
JA and DCB
October
Comments
Shamit Gaiger, Darryl Hopper and Rowan
Wilmore to discuss health and wellbeing
content of the strategy
The policy group is to be a part of the
consultation process of the Health and Safety
strategy document
Dame Carol Black to be invited to the launch
th
ISM to be held 6 October.
c)
MD Information
Following discussion about the Health and Safety Strategy and its launch in October the policy group
discussed how the launch would affect the promotion of the health and wellbeing materials: MD Pack, CBA
tool and Roadmap re-launch. The group set out the options as:
1. A relaunch after the H&W conference in order to keep momentum and interest in the health part of
the H&S Strategy
2. Launch before the H&S strategy meeting on the 6th October
The group voted for a post H&S Strategy promotion.
4. Discussion items
a)
Absenteeism Paper – Complex Cases
The paper caused much discussion. Generally members felt that their organisations performed well in this
area and that where improvements should be made they should be done internally rather than use external
providers. Some discussion was had about the needs of other railway companies and that some support
might be useful at the line manager level.
The group agreed that the paper should be updated by the Health and Wellbeing Professions Committee.
Who after liaison with the HR professionals should could come back to the policy group with their thoughts.
Action
By
Deadline
Absenteeism paper to be discussed and
OC and SF
Ongoing
Comments
updated at the HWPROC
b)
Presenteeism Paper – Measures of Presenteeism
The paper evoked strong debate from the group. There was consideration as to whether this was an issue
that needed addressing. It was suggested that the paper was too complicated and that perhaps the most
useful thing would be a tool to raise Line management awareness of the issue.
Action
By
Deadline
Comments
Presenteeism paper to be updated and then
SF
September
Paper to be made more practical and to
presented back to the group
C)
consider a tool for line managers.
Outline for HWB conference 2015
An outline was provided of the conference. The committee agreed the basic agenda and provided ideas for
speakers. It was noted that the Conference would be held on the 3rd November but that this clashed with the
ORR Trade Union Safety Conference. It was agreed that this was a very unfortunate clash and that it would
prevent a number of ORR and trade union personnel from attending. However, the group accepted to
proceed with the date as a number of key group members would only be free on this date.
D)
Recognising health management achievement
The paper was briefly mentioned (due to lack of time on the agenda). The group asked for more information
to support further discussion.
Action
By
Deadline
Comments
A short paper on health management
DH
September
Paper to supply some more information
achievement markers should be developed to
to help support decision making.
support discussion
E)
Project updates
Due to overrun of the meeting it was agreed that the project updates sheet would be emailed out the group.
Action
By
Deadline
Email project updates to the group
DH
August
Comments
5. Updates from industry
a) Health Economics Group
The HEG has committed to three deliverables that they will deliver to the policy group. These are:
1) Health indicators model – measure scale of change across industry
2) CBA/ ROI tool
3) Guidance to people on what evaluation measures they can use
The sub groups are progressing well toward their goals.
b) Health and Wellbeing Professions Committee
The committee will have their first meeting on the 16th July. It was agreed that the new terms of
reference and list of committee members would be sent out to the policy group.
c) ORR update
The ORR made it known that their Better Health is happening report and promotion has become live and
information to support this can be found via the link below:
http://orr.gov.uk/what-and-how-we-regulate/health-and-safety/occupational-health/better-health-ishappening
Next Meeting
16 September 2015, 10.00 to 12.30
th