OFC Minutes Feb 25th and 26th 2016 – Bellevue College
7:00 AM
Sign-in and Networking – Breakfast
8:00 AM
Greetings and Welcome:
o Introductions of College Representatives and years of service
8:15 AM
Welcome to Bellevue – Ray White, VP of Administrative Services
o Basic housekeeping announcements and introduction– Cynthia Gross
o Ray White: This is a historic moment in the system, buildings and systems are getting to be 40
years old. Band Aid approaches may not be sustainable and long and strategic thinking to
renovations are in order.
SBCTC information & updates – Steve Lewandowski & Gary Montgomery, (SBCTC)
8:30 AM
o 2015-2017 Minor capital projects – new reporting survey for WACTC
o Just finished scoring and lining up Majors.
o SBCTC requested $82.6 Million, Governor moved it to legislature, will they
fund?
o 15-17 funding is the lowest since 1999, Only 4 Majors were funded.
o Support in the house for 2 projects, no projects funded in the Senate as of
02/24/216
o SBCTC is recommending adding 3 projects in order to try and get funding.
o Some colleges report that the Major Project scoring method leads to
unintentional bias against the Technical Colleges.
o “it is the best process the state has, there are flaws but it is the best”
o Looking over the state history we are in a funding valley but they go up greater
than before.
o The State Board web page has changed - where can we find our tools and reports?
o Capital budget has all the forms. Use the search feature.
o Civic Rights audits….who is next on your list?
o Renton and Bellevue are coming Fall 2016
9:50 AM
Megamation conversion to 2.5 & CTC link implementation – Guy Hollingbury, Bill Wilkie
o Status update related to the CTC link implementation process, what is driving delay
o Only 3 colleges not using MM for FAE
o What did BAR hear at the February 4th council meeting?
 BAR received a handout with steps for implementation, we can help in
the process.
o Review college upgrade schedule for conversion to 2.5
10:15 AM Break
10:30 AM
Megamation conversion (continued) – Guy Hollingbury, Bill Wilkie
o Present the (Recommendations for FAE Conversion) sent to OFC 12/04
o 11 Colleges are fully online using this process.
o Open discussion - likelihood of long term “operational support” from State Board
o Guy Hollingury is seeing this through. We also have Cherel who is helping
bringing colleges up to speed.
o Buildings will get another unique identifier.
10:50 AM networking break
11:15 AM LED Lighting retrofit – Dr. Matthew Maa, Aleddra LED Lighting
o LED lighting options and how to recognize non UL listed products
o Tips for selecting and installing the best LED product for your application
o
There are 4 types of LED tubes, all have some merit. Most energy efficient has no
ballast.
12:00 PM Working Lunch: Emergency Operations - Kayla Grayson – Bellevue College
See Handout, Bellevue uses a system of planning, prevention and practicing
1:10 PM
Department of Enterprise Services – Dwayne Harkness, Bob Bourg & Ron Major
o New A/E Selection Policies & Procedures
o Reminder that firms who work on PRR have limitations on doing the design
build.
o Development of DES/Agency roles and responsibilities
o This document is in draft form and they are seeking feedback.
o Tim Wheeler – OFC Chair commits to sending this out and collecting OFC
feedback and response.
o Introduction of Resource Management Program – Pilot
o Des wants to support state agencies in reducing energy. We are using a team
approach to spread best practices.
2:00 PM
Break
2:15 PM
OSHA - Compliance – Rick Gleason, from the University of Washington
1. Occupational safety & health requirements for institutions of Higher Education.
a. Lni.wa.gov
b. Look your institution up online on this site in order to see list of violations.
c. You can obtain Health and Safety core rule books at your local office.
2. Hazard communications and the standardization of SDS sheets
a. Msds was not uniform, sds was created to change that. It your duty to know what
the pictographs mean.
b. Online training is a good idea, can cost as low as $8 per person annually.
3. Science Lab Hygiene Plans – What they are and how they fit in to your Safety Program
3:10 PM
networking break
3:30 PM
Summary of takeaways and observations – for the good of the order.
4:00 PM
Adjourn Meetings – Campus Tour – Cynthia Gross
8:00 AM
OFC Business Meeting – Tim Wheeler (LWTech)
o Introductions of College Representatives and years of service
 Introductions of new Members & Guests
o OFC Leadership Reports & Announcements
 Secretary – Casey Huebner (LWTech)
 Approve Agenda & Minutes
 Approved by Jeff Wood and Dave Jungkuntz
 Interim Treasurer – Brian Keeley (Whatcom CC)
 Transition of treasurer duties from Grays Harbor to Whatcom
 Keith Penner is stepping down and Brian Keeley will temporarily fill that role.
 Review of treasurer role and call for volunteer to step up.
 Vice Chair – Marty Mattes
 Vice chair – Report
 The opportunity to serve in OFC will serve you greatly, take advantage.
 Chair – Tim Wheeler
 Progress on annual work plan.
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Relationship between facilities and business is a success. BAC is interested in
having all members contribute. They want everyone to contribute to and learn from
the OFC meetings.
New allocation model for funds. This will effect each agency’s budget, reset each
year.
BAC wants repair money spent.
GM – your legislators like to brag about their college, but we need to deliver.
BAC is wanting to hear from us about a plan for aging campuses.
8:30 AM
State Board Report – Steve Lewandowski & Gary Montgomery
 We are needing the report that lays out where you are at with your capital projects, the 4
steps.
 Also follow up with Tim and Steve, SBCTC, needs info on what gets in your way in capital
projects.
10:00 AM
Elevator Maintenance (Best Practice) – Tim Wheeler
o Review of recommended best practice – Tim Wheeler
o Understand MCP
o Evaluate Current Status
o Understand Contract
o Be Proactive
o Evaluate Performance
o Tim Wheeler – OFC chair, commits to sending our elevator practices out to the group.
9:45 AM
Break
10:45 AM
Collaboration between Councils – Jim Taylor OFC Liaison to SSEM
o Summary of OFC info shared at the SSEM February meeting 02/10/16
o Chair for SSEM is Chris at Pierce
o 24 members attended the last meeting.
o Planning for our joint meeting in May @ BTC.
11:00 AM
OFC Committee Reports:
o CMMS Steering/FAE Conversion – Marty M
o OFC Website revival – Casey Huebner
11:15 AM
Modernizing our OFC Constitution & OFC Bylaws
 Discuss proposed revisions – Dave Jungkuntz & Tim Wheeler
 We need to have this document reflect what we do.
 Membership changed to SBCTC member.
 Membership is appointed by BAC member; they send their staff. OFC is a BAC sub
council.
 Chair and Vice chair need to be a general member
 Secretary and Treasurer can be affiliate members.
 Secretary and Treasurer are 2 year roles.
 Determine next steps
 Plan to have draft documents at next meeting.
12:00 AM
OFC Business Meeting (continued) - (Box Lunch provided)
o Work Session: Hot Topics & Future Meetings Agenda - Tim Wheeler
o Member Emeritus – Gary Montgomery – All in favor and its made official.
o May - Meeting Agenda Items
 SME – Emergency – Active Shooter prep
 SPTed Security professional tech
 Securing in place, known best practices
 Protesters on campus, freedom of speech
 Weapons on campus
o
12:30 PM
 New Allocation model
2015-16 meeting dates & locations
 May 12th and 13th, Bates South Campus
 October 13th and 14th, Wenatchee College
Adjourn