OFC: Agenda
Thursday, October 15, 2015
Pierce College Fort Steilacoom
Cascade Building (CAS)
Room: C421- Student Activity Center
7:00 AM
Sign-in and Networking – Breakfast
8:00 AM
Greetings and Welcome:
o Introductions of College Representatives and years of service
8:15 AM
Welcome to Pierce College – President Denise Yochum
o “the work that you do is amazing, thank you as our unsung heroes”
o Basic housekeeping announcements – Jim Taylor
8:30 AM
Elevator Maintenance Control Plan MCP – Jack Day, L&I - Chief Elevator Inspector
o Tim Wheeler (TW) Things are changing, past was hands off. MCP needs a hands on approach.
We need to make our system partners with LnI.
o Jack Day (JD) Has been with LNI for 11 years. 17,000 elevators in Washington. Building
owners are responsible – not elevator companies.
o What if my elevators are out of compliance? Work with your service provider to “reset” the
safety requirments. If you come to us by 06/30/2016 we will wave the due dates and let you get
caught up. Lets get back to an annual repeatable system.
o 70% of elevators were uncompliant before MCP.
o Were is your MCP, What does it look like, hold your provider accountable.
o Know what is in your agreement and what isn’t.
o When is your yearly test due.
10:00 AM Break
10:15 AM OFC TO PARTICIPATE IN THE GREAT WASHINGTON SHAKE OUT
10:30 AM
WSU - Plant Operations Support Consortium – Edwin Valbert
o How does Plant Ops make money? Members, Fee for Service, and Grants.
o We are an objective party who can audit product specs.
o We work with WSU to test and develop emerging technology.
11:00 AM Preparing your capital program for success – Wayne Doty, (SBCTC)
o We help build the system to prioritize and allocate limited funds.
o Whats unique regarding 15/19? Utilization.
12:00 PM Working Lunch: Developing On-Campus CERT Teams - Chris MacKersie
o CERT training is a series of unit classes. It assigns responsibilities to organizations and
individuals. Can be used to train campus staff on how to handle emergencies.
o Check out the FEMA guide for developing high quality school emergency operations plans.
1:00 PM
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FAE/Megamation/CTC Link & R25 Live – Kirk Knittle, Guy Hollingbury, Wayne Doty,
Gary Montgomery, Bill Wilkie
o Guy Hollingbury (GH) FAE is going away, directline has a rol in getting CTC working. Update
to 2.5 and clean up data.
o Directline is a core system, important to go to 2.5
o Bill Wilkie (BW) Cleanup is needed but it is hard to see in FAE, convert to 2.5 and cleanup
there.
OFC: Agenda
Thursday, October 15, 2015
Pierce College Fort Steilacoom
Cascade Building (CAS)
Room: C421- Student Activity Center
2:30 PM
Break
2:40 PM
SBCTC - Capital Project/Budget Updates – Steve Lewandowski, (SBCTC)
o Status of Facility Condition Survey Updates & Schedule
o Minor list change tool refresher
o OCR civil rights audits – how to prepare & what to expect
3:40 PM
Developing a reputation for excellence on your Campuses – Tim Wheeler
o A discussion of tools and techniques to enhance communication with your campus community
4:00 PM
Adjourn Meetings - Tour of the campus - Jim Taylor
6:00 PM
OFC Dinner – McNamara’s Pub and Eatery
Friday October 16th, 2015
7:15 AM
Meet and greet, networking – Breakfast
8:00 AM
OFC Business Meeting – Tim Wheeler (LWTech)
o Introductions of College Representatives and years of service
 Introductions of new Members & Guests
o John Kaniss – From PLU
o Laura Price – Paninsula Capitol 7 yrs – SBCTC Capital – South Puget Sound
o Greg Randell is back
o OFC Leadership Reports
 Secretary – Casey Huebner (LWTech)
 Approve Agenda & Minutes
o Approved by Dave, Seconded by Greg
 Update on web page and membership outreach
 Treasurer – Keith Penner (Grays Harbor)
 Will Email
 Vice Chair – Marty Mattes
 Reading of the constitution and support of what we are doing.
 Chair – Tim Wheeler
 Thur relief efforts of allocation model – some will receive more some less- 200 to
300 thousand less. Based on FTE and annual enrollments.
 Ready response plan for sexual crimes on campus. “right things for right reasons”
 CTC link – nothing worked, staff is being burned out in Spokane.
 Open discussion regarding CTC link.
9:00 AM
OFC Housekeeping - Business Development Plan – Tim Wheeler
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OFC: Agenda
Thursday, October 15, 2015
Pierce College Fort Steilacoom
Cascade Building (CAS)
Room: C421- Student Activity Center
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10:00 AM
Share – Business Development Plan (DRAFT)
Discuss next steps for approval and implementation of our plan
Dave J – lets aim to have the OFC member at the college of the SSEM chair be the laison to ofc.
Vote to approve Business Plan after adjusted
o Dave J 1st
o Marty M 2nd
o All agree
o Dave J volunteered to help clean up the constitution and bylaws.
Break
10:15 AM
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OFC 101 - PCAPPA – what is APPA and what it has to offer OFC members – Tony Guerrero
WAPPA changing to NWAPPA
Elevate facilities professional to influential leader.
Proffessional development
APPA thought leaders
Services
o Supervisors toolkit
o EFP and CEFP
11:00 AM
OFC Committee Reports:
o Safety Security Emergency Management (SSEM) – Jim Taylor
o Chris will now be Chair. Their old chair left the system
o Complience, cleary, Title 9, BIT, Armed Security are all topics
o CMMS Steering/FAE Conversion – Marty M., (Bates TC)
o Allmost all converted or on track. Very little problems in getting everyone over.
o OFC Website revival – Casey Huebner (LWTech)
o OFC 101/Best Practices – Tim Wheeler (LWTech)
11:20 AM
Break
11:30 AM
OFC Business Meeting (continued) - (Box Lunch provided)
o Review – current OFC Constitution & OFC Bylaws
 Discuss need for a committee to review, refresh & revise
o Work Session: Hot Topics & Future Meetings Agenda - (Tim Wheeler (LWTech)
o February Meeting Agenda Items (1-5)
 Delegated Authority
 Small Works Roster roles
 DES PM roles and responsibilities
 WSU - Portfolio Manager
 Cythia Gross – Osha manuals, lni, science lab hygine plan, hazcom, sds
 Tony – LED lighting retrofits, exterior parking lot lights, human centric lighting
 Lunch Topic – Cynthia, Emergency Operations manager
o 2015-16 meeting dates & locations ( Feb - Bellevue, May - Bates, Oct)
 Thursday and Friday February 25th and 26th
 May needs to be aligned with SSEM
 Thank our Hosts
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OFC: Agenda
Thursday, October 15, 2015
Pierce College Fort Steilacoom
Cascade Building (CAS)
Room: C421- Student Activity Center
12:30 PM
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Adjourn