MINUTES
ATD AUSTIN CHAPTER BOARD MEETING
August 17, 2015
6:50 PM – 8:30 PM
Location:
Café Express, Austin, TX
Virtual
Members Present:
 VP of Records – Sallia Bandy
 President - CC Cooper
 VP of Volunteers – Chantel Scott
 VP of Professional Development – Pam Caldwell
 VP of Membership – Melanie Anderson
 VP of Programs - Debrah Fields
 VP of Special Interest Groups - Catherine Jewell
 VP of Communications – Jaime Davis
Members Not Present:
 VP of Technology –
 VP of Public Relations – Gloria Brown Oliver
 President Elect  Past President – Jennifer Cox
 VP of Finance – Andrea Cole
Agenda
1. President Report – Roundtable Discussion on Monthly
Topic(s)
1.1. Opening Remarks – Introduction of Agenda
2. Records and Meeting Report
2.1. Approve previous meeting notes
2.2. Status of Meeting Note Posting
2.3. Sallia to post meeting notes to the Website
3. President Elect – Nomination of Debrah Fields
3.1. Questions to Debrah about why she wants to lead this
Association and her strategy ideas
3.2. Debrah was voted in as President-Elect
4. Membership Drive Initiatives
4.1. Project to contact all new members
4.2. Proposals and Ideas on how to increase membership and
volunteer participation
4.3. Status of Membership Drive Ideas --August – Joint Membership Drive – Local members get a
national membership for $199
September – New and Renewing Member (joint and local)
gets free lunch and learn.
4.4. September 24th Membership Social. Strum out the
Summer. 5:00 PM – 7 PM Eukale is the focus.
5. Leader in Learning Award – Strategy for Marketing and
Reviewing Submissions
6. Discuss upcoming events and volunteer needs – Board
Membership – Let’s discuss
6.1. Bylaws requirements – let’s discuss commitment and
timelines so that as we recruit new board members we
have the whole story for them on timeline of service.
General Business

CC Cooper opened the meeting at 6:35 pm.
1
New Business
President - CC Cooper
VP of Finance - Andrea Cole
VP of Programs - Debrah Fields
VP of Public Relations – Gloria Brown Oliver

July minutes were reviewed and approved with no changes.

President Report – Roundtable Discussion on Monthly
Topic(s)
o Opening Remarks – Introduction of Agenda

Records and Meeting Report
o Approve previous meeting notes
o Status of Meeting Note Posting
o Sallia to post meeting notes to the Website

President Elect – Nomination of Debrah Fields
o Several board members spoke up and supported
Debrah as President-Elect.
o Questions to Debrah about why she wants to lead this
Association and her strategy ideas.
o Debrah spoke about the challenges of the next year
and leading the chapter.
o Roll is responsible for succession planning.
o Discussion about success planning and an idea about
forming a candidate selection committee.

Membership Drive Initiatives
o Project to contact all new members
o Proposals and Ideas on how to increase membership
and volunteer participation
o Status of Membership Drive Ideas --August – Joint Membership Drive – Local members
get a national membership for $199
September – New and Renewing Member (joint and
local) gets free lunch and learn.
o September 24th Membership Social.
 5:00 PM – 7 PM
 Strum out the Summer - Ukelele Festival
theme.
 Manuel’s Mexican Restaurant - 10201
Jollyville Rd., Austin Texas

Leader in Learning Award – Strategy for Marketing and
Reviewing Submissions

Discuss upcoming events and volunteer needs – Board
Membership – Let’s discuss

Bylaws requirements – let’s discuss commitment and
timelines so that as we recruit new board members we have
the whole story for them on timeline of service.




2
VP of Membership- Melanie Anderson
VP of Volunteers – Chantal Scott
VP of Professional Development – Pam Caldwell
VP of Communications – Jaime Davis
VP of SIGs – Catherine Jewell
VP of Technology –
VP Records – Sallia Bandy
Action Items: Open
























SIGs going well
9/20 Leading Edge – needs analysis
8/25 – 3D learning
Need attendance numbers
CPLP Cohort
Yes to dropping member rate to $30
CC get with Shauna about non members, non-member rate,
length of commitment vs benefit
Open – All – calendar in Workbook
Open – All – Update ASTD links in email signatures,
bookmarks, etc. to TDAustin.org and remove all references to
“ASTD”, including logos
Open – All – Update old @AustinASTD email to forward to the
new @TDAustin email
Open – All – Send receipts to Andrea for May board meeting
food for reimbursement, including mailing address.
Open - CC – prepare chapter calendar to record
planned/possible events.
Open – CC – set up Doodle to get best common time for Wild
Apricot webinar from Debbie in Houston
Open - CC - send details to Debrah to set up Instructor info
and event on website
Open – Miles – Update sponsorship packages to 2015 (from
2014).
Open – Miles – Get password from Jen for new TDAUSTIN
website
Open – Miles – Update the remainder of email addresses
Open – Miles – Review and update Wild Apricot templates to
ensure branding is appropriate and correct version of the ATD
banner is being used
Open – Sallia – Post approved minutes to the TDAustin.org
website
Action Items: Closed

Agenda items for September
Adjournment

Meeting was adjourned by CC Cooper at 8:16 pm.
3