JUNE 22, 2012 – 10:00 A.M.
OHIO VALLEY EMPLOYMENT RESOURCE
AREA #15 COUNCIL OF GOVERNMENTS MEETING
LORI’S - CALDWELL, OHIO
MINUTES
Attendance:
John Pyles, Monroe County Commissioner
Carl Davis, Monroe County Commissioner with proxy for Monroe Commissioner Price
Dean Cain, Morgan County Commissioner
Mike Reed, Morgan County Commissioner
Timothy Van Horn, Morgan County Commissioner
Virgil Thompson, Noble County Commissioner
Robert Nau, Noble County Commissioner
Others in Attendance:
Jeanette Harter, Monroe County Department of Job & Family Services
Vicki Quisenberry, Director, Morgan County Department of Job & Family Services
Kim Reed, Morgan County Department of Job & Family Services
Mindy Harding, Director, Noble County Department of Job & Family Services
Misty Wells, Noble County Department of Job & Family Services
Kathy Lott-Gramkow, WIA Director, Washington-Morgan County CAP
Larry D. Hivnor, Executive Director, Ohio Valley Employment Resource
Rebecca E. Safko, Asst. Dir., Ohio Valley Employment Resource
Michelle Hooper, Grant Assistant, Ohio Valley Employment Resource
I.
II.
III.
THE PLEDGE OF ALLEGIANCE TO THE FLAG was led by Chairman John Pyles.
DRAFT MEETING MINUTES COG36-11 Motion to accept the May 11, 2012 minutes.
Motion: Mike Reed; second: Carl Davis; motion passed.
REVIEW OF NEW FISCAL YEAR ALLOCATIONS – Last meeting Washington County’s
voluntary reduction to 100% of previous year allocation with the “planned” unallocated
47,174(came in at 47,160 after meeting) going to the other counties, 30%/60%10%. If State
allocation came in higher that would have gone to Washington County. Finals were presented
based on the State’s and the COG’s May motion.
IV.
WIA FUNDING AND PARTICIPANT PERFORMANCE
A. Area #15 Performance Reports were presented and discussed. All is well. Explanation that
Morgan didn’t really fail adult entered employment, just haven’t had any one counted there
yet, NA vs F.
B. Area #15 Allocation vs. Accrued Expenditures were presented and discussed. Washington
was over allocation on RR, see below.
C. Rapid Response
1. Morgan 6,900 to Washington
2. Noble 5,584.47 to Washington. These put Washington within allocation again.
V.
RECOMMENDATIONS FOR REAPPOINTMENT OF WIB & YC – ON HOLD
Suggestion that a public announcement in the paper(s) be made by any county needing WIB
members.
Monroe WIB members whose terms expired June 30, 2011 and have yet to be re-appointed or
replaced:
Linda Josefczyk (Education)
Michael Cisler (Labor)
Tim Houston (One-Stop – 2yr College)
Lida Conn (Majority of Business-Majority of Exec)
Deb Schumacher (Majority of Business)
expires June 30, 2012 : Audrey Lydick (Majority of Business)
Monroe Youth Council Members whose terms expired June 30, 2011 and have yet to be reappointed or replaced:
Linda Josefczyk (Member of Workforce Investment Board)
Laverne Shapley (Parents of Youth)
Michael Flannery (Other) position vacant since 6/30/10
expires June 30, 2012 :
Alan Hamilton (Reps of Organizations Relating to Youth Activities or Former Participants)
Noble Workforce Investment Board Members whose terms expire June 30, 2012:
Mindy Harding (One-Stop DJFS)
Diane Braden (Small Business)
Kevin Christ (Business-Majority of Exec)
Vacant (Majority of Business)
Noble Youth Council Members whose terms expire June 30, 2012:
Ruth McElfresh (Reps of Organization Relating to Youth Activities or Former Participants)
Ruth Nau (Other)
Washington Workforce Investment Board Members whose terms expire June 30, 2012:
Sherri Becker (CBO)
Thomas Rose (Majority of Business-Large)
Carolyn Dempsey (Majority of Business-Majority of Exec)
Area Wide WIB members whose terms expire 6/30/12: Pamela Lankford, Bill McCoy & Barbara
Wilson.
VI.
AUDIT COMMITTEE: OVER FINANCIAL MONITORING
A. Invited Guest, Richard Quintana, Fiscal Monitor, ODJFS. Richard was unable to attend but
his email reporting that everything went well and that OVER had good controls was read to the
group.
B. OVER audit being RFP’d by Auditor of State(time limit met of current auditor). The Auditor
of State has chosen to contract out OVER’s audit. The current auditor has reached his time limit
with the State and is unallowed to bid. Bids ended 6/4/12 but no further updates were available
from the Auditor of State as of the COG meeting.
C. 6/30/11 Audit=one copy was given to each county. Low risk auditee; clean opinion; no
findings or management letter. Great Job!
VII.
OVER OFFICE
A. Budget vs. Accrued Expenditures, 7/11-5/31/12 were presented and discussed. COG
Motion 37-11 to accept maintaining the overall expected 103,380 expenditures or less and
approval to move the overages in travel, meetings and Larry’s line. Motion: Mike Reed;
Second: Carl Davis. Motion passed.
B. Budget, 7/12-6/13 was presented and discussed. Shortage of 19,164 expected based on
current funding.
VIII.
CONVENE COUNCIL OF GOVERNMENTS EXECUTIVE SESSION COG 38-11 Motion
made to convene at 10:30 Motion: Dean Cain; second: Virgil Thompson; Roll Call of
Commissioners
IX.
RECONVENE COUNCIL OF GOVERNMENTS MEETING SESSION COG 39-11 Motion
made to reconvene at 10:58 Motion: Dean Cain; second: Carl Davis; Roll Call of
Commissioners
COG 40-11 Motion: To accept Larry’s resignation. To accept the 99,034 budget with
Larry removed 7/1/12 to eliminate overage. To appoint Larry as a Monroe County WIB
member representing business. To allow Larry to attend WIB appropriate meetings,
receiving WIB reimbursement for travel and meals. To allow Larry to maintain his current
arrangement of the OVER cell phone; OVER’s address to remain Larry’s; OVER
equipment currently at Larry’s to remain at Larry’s during the transition to be presented
next COG. Motion: Carl Davis; second: Mike Reed. Motion passed. (See signed
agreement with COG and Larry documenting these)
COG 41-11 Motion: check signers: Rebecca, Chair: John Pyles and Vice Chair: Virgil
Thompson and to remove Larry’s name from credit card, replacing with Rebecca’s.
Motion: Tim Van Horn; Second: Mike Reed. Motion passed.
X.
Conflict of Interest Policy distributed, signed and returned by all attending Commissioners.
XI.
SCHEDULE NEXT MEETING DATE: September 28, 2012; 10AM, Lori’s, Caldwell.
XII.
ADJOURNMENT COG-42-11 Motion to adjourn. Motion: Carl Davis; Second By Virgil
Thompson. Motion passed.
Approved By: _________________________________
John Pyles, Chair
Date: __________________