JOB DESCRIPTION Job Title: Office Assistant FLSA Status: Exempt

Job Title:
Office Assistant
Reports To: Vice President
FLSA Status: Exempt
Posted Date: May 18, 2015
Seattle consulting firm seeks a highly organized, full-time Office Assistant to cover a wide range of
business support duties. The Assistant will report to the Vice President and work closely with the Director
of Operations and the executive team.
Required Qualifications
Previous office management, administrative or executive assistant experience is mandatory. This is not
an entry-level position; you will need to be able to jump in and help a busy 15 person office stay
organized and on track by implementing and maintaining effective administrative systems.
Must be proficient in Office (Excel, Word, Outlook, PowerPoint, etc.); have excellent oral, written and
electronic communications skills and be comfortable with business support technology (copy/fax,
webinars, video conferencing, etc.). Candidate must be superbly organized and committed to maintaining
a friendly, professional, uncluttered and efficient work environment. Must be resourceful and motivated to
learn new skills and technologies as required. Ability to gracefully multi-task and change direction at a
moment’s notice is highly desired.
This is a full-time, on-site position. You must be available 8:30am-5:00pm Monday through Friday to
provide full-time office support in our downtown Seattle location; telecommuting is not optional.
If you do not have the experience listed above or the ability to work on-site full time, please do not apply
for this position. Note that this position is not entry to becoming an ORS Consultant. We are seeking
someone who excels at and enjoys administrative work.
Duties and Responsibilities
Independently seek out, identify and fulfill administrative needs throughout the organization.
Manage front desk: answer phone, receive deliveries, handle mail, greet and assist clients and
visitors in a friendly and professional manner; maintain office professionalism and tidiness.
Schedule executive team and staff meetings in addition to complex scheduling projects to support
client work. Document meetings as needed.
Assist with on- and off-site events and large meetings with clients and staff including conference
room scheduling, set-up, food ordering and preparation and clean-up.
Order and stock office supplies within annual budget parameters. Track and report office supply
and equipment needs, including laptop checkout and copy machine maintenance.
Assist with preparing materials for client meetings including photocopies and faxes.
Provide computer and software technical support as needed.
Complete errands related to banking and other office needs.
Organize electronic and paper files, including data archive management.
Assist with other tasks and projects as assigned to support executives, staff and company.
Associate’s Degree and two years of related experience in a professional setting and/or training; or
equivalent combination of education and experience.
Certificates and Licenses
Valid driver’s license and proof of insurance.
Physical Demands and Work Environment
The physical demands and work environment described above represent the activities and surroundings
of the positions. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
While performing the duties of this Job, the employee is regularly required to work in a typical office
environment. The employee must use hands to finger, handle, or feel; and must be able to verbally
communicate with internal and external contacts. Extensive keyboarding is required. Specific vision
abilities required by this job include close vision, depth perception, and ability to adjust focus while
performing, engaging with clients, and reviewing client services data and reports. The position requires
using a computer and sitting for prolonged periods.
To perform the job, the employee is frequently required to talk and hear on the telephone and in person
with individuals and groups. The incumbent occasionally will be required to lift 25 lbs. The incumbent is
required to read and respond to documents in hard copy and electronic form. This position requires the
ability to move between offices on different building floors, run errands, and legally operate a personal
automobile while performing ORS Impact related duties.
$15-$17/hr DOE. Includes generous benefits package with health & dental insurance, transportation
subsidy, vacation pay and more. Advancement to Office Manager is possible.
Application Procedure
Email a one page cover letter and brief resume as a single Word document titled with your full name and
with your full name in the subject line to: [email protected]
Application Deadline: June 1, 2015, 5pm.
No phone calls please