Programme Assistant and Administrative Support
Position Local Agent III
Job Title: Programme Assistant and Administrative support
Generic domain: Pre-Accession and Enlargement
Specific domain: Administrative support
Job Family: Project support
Sensitive post: No
Overall purpose: To contribute to the smooth running of administrative support to the section,
reporting and quality support of EU financial cooperation
Function type: OPERATIONAL SUPPORT
Function name: Administrative support
Duties:

Act as backup for administrative assistant of Head of Section, when needed

Secretarial support if and when needed and requested, mainly for the staff of the section

Provide administrative support on ARES e-signatories

Perform any other tasks requested by the Head of Section including reporting input
Function type: INFORMATION and DOCUMENT MANAGEMENT
Function name: Documentation Management
Duties:

Responsible for registration of incoming mail in ARES, following the decentralisation of
registration

Register outgoing files under the ex-ante control system and outgoing deconcentrated files
of the EUD

Receive, maintain, locate and access ex-ante control documents and records.
Function type: WORKFLOW Back up
Function name: Horizontal
Duties:

As needed, provide back up to the WFT in terms of dispatching contracts/addenda to the
Contracting Authorities.

Monitoring of procurement and complaint/irregularity files pending in the EUD in
cooperation with other sections

General liason with other sections on workflow process and quality control
Function type: INTERNAL COMMUNICATION
Function name: any other business
Duties:
"Within the framework of the Staff Regulation, to carry out tasks linked to the job description
as instructed by his/her superior(s)."
Sensitive Post? No
Job requirements
Education
Minimum high school diploma, university diploma would be a plus
Experience
3 years minimum relevant experience
Training courses required for the position
Training courses required for this position
English (spoken and written)
Project Cycle Management
CRIS training,(ENCOD level)
PRAG procurement procedure training