Trainer Update
October 30, 2015
Agenda
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Transition to Operations – Training
Training Environment – vaccine inventory
Inactive to active client records
Communications
Downtime Procedures
Peer supporter training
Manager / MOH training
Mass Immunization Events – Lessons Learned
Roundtable
Transition to Operations
• Centralized Panorama support team
• Clinical analyst responsible for training &
communications
• Training Work Group
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Chaired by Clinical Analyst
Regional and organizational representation
Terms of reference pending approval
Transition in December
• Last project training support meeting November 2015
Training Environment - Inventory
• Panorama training environment
• No Influenza IM – Quadravalent vaccine
• Use Influenza Trivalent or Influenza Intra Nasal
vaccine instead
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Not a priority – focus on the skills not on the vaccine
Issue – no inventory for HPV shows in Train. It may have just run out in the
inventory. Need to add more product so can have it to use.
Stock for Ig in the Train environment and Production – cannot be attached to a
mass imms event. Would have to be entered as an individual immunization.
Project team cleaning up the number of clients as hard to find clients with the
almost same name
• Let Helena or Arielle know which clients to clean up from your region
Inactive to active client records
• Client records changed from “inactive” to
“active” can remain as active
• QRC 3.16 change reflects this
Communications
• Panorama October Bulletin
• Panorama October System Update
• Website
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Updated QRCs posted
Downtime procedures posted
FAQ – being posted incrementally over November
Panorama support team to manage
Downtime Procedures
• Immunization and Inventory
• Provided to organizational leaders mid October
• Require modification for regional / organizational
use
Peer supporter training
• Still testing required functionality so can’t train
until testing complete
• Plan to train end of November
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Analysis of merge client requirement
Reports
Create client
Mass imms event closure
Manager / MOH training
• Recommended agenda developed
• To be completed by end of November
• Account requests may be required
• Public Health Activities and Associated Panorama Security Access
Roles guidelines
• WRHA
• Project coordinator to coordinate
• Rural
• Sent regional leaders account request information
• Project coordinator to provide information for
implementation teams
Mass Immunization Events
• What lessons have you learned during the
Influenza clinics?
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Registering clients that come in as a family. Search using the MFRN number so
you get all the PHINs at once
Select and return to the Mass Imms Event Worksheet – can’t find. Client is likely
inactive. Search
Delayed entry. Hard to read information on the paper. Make sure that document
formal name on the paper not their informal name so it is easy to find in Pan
As registering clients at the event, record someone immediately into the
worksheet so that the cohort could not be deleted
Bundling up paper consents for easy delayed entry. The nurses ordered the
consents alphabetically so that they could find the registered client on the mass
imms event worksheets.
Bundle by provider, by arm,
Two or three dates for the same site. New mass event for each date.
Direct entry NRHAs IT Services purchased a hub for use. Made sure that
compatibility settings were set correctly. Verbal consents. Spreadsheet was
developed to track.
Mass Immunization Events
• What lessons have you learned during the
Influenza clinics?
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Regional tools developed can be posted on Website for all to use.
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Action: Carolyn to send spreadsheet used by NRHA
Question: how many providers per event? As many as you want. Don’t worry
about the drop down.
The vaccine stock may not be accurate. Need to do a quantity on hand stock
adjustment.
Nurses administering immunizations that don’t have access to Panorama. These
nurses can be set up as a provider so that the immunization can be linked to a
provider.
PMH Clerks make appointments for immunizations and then do delayed entry.
Nurses bundle consents by provider and site. Then the clerks set provider and
org / SDL for the bundle when they enter.
Bundle consents by provider and arm.
First Nations
• New trainer for FN starting on November 2
• Training materials have been modified slightly
for FN training.