New Business and Marketing Executive
Reporting To: New Business and Marketing Manager
Office Location: St. Martin’s Lane, London
About us:
Havas is one of the world’s largest global communications groups founded in 1835 by Charles Louis Havas,
founder of the first ever press agency. Havas Group operates in over 100 countries, employing over 16,000 people.
There are two major divisions within this group: Havas Creative Group (the creative agencies) and Havas Media
Group (the global media agencies.)
Havas Media Group employs over 700 people in the UK and we have several key business areas: Havas Media,
Arena Media, Forward Media, DBi, SCB Partners, Web Narrative, Socialyse, Affiperf, ais and Havas SE Cake,
based in four separate West End locations.
It’s an exciting time to be joining Havas Media Group as we are in the midst of a phenomenal business
transformation and a period of growth. By early 2017 we will be operating as one single operational unit, under one
P&L and in one new office location - the new ‘Havas Village’ based in Kings Cross.
Would you like to know more?
Visit our UK website – havasmediagroup.co.uk
Follow us on Twitter - twitter.com/havas_mguk
Connect on LinkedIn - linkedin.com/company/havas-media-group-uk
The Role:
We are looking for a New Business & Marketing Executive to join our agile department in supporting Havas Media
Group’s new business and marketing projects.
Working across Havas Media Group (HMG) portfolio your role will be to ensure that all new business and
marketing opportunities are fully coordinated whilst ensuring the profile of the group is raised and maintained,
internally and externally.
The role will include working closely with each of the individual agencies New Business & Marketing Head to
understand our group strengths.
Key Responsibilities:
Marketing
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Daily website updates (wordpress)
Daily maintenance of HMG group social platforms, namely LinkedIn and Twitter
Work with individual marketing heads on group award entries – coordination, tracking, formatting and
submitting
Work with HMG events team to support them into production and logistic - coordinating mailing lists, venue
and speaker liaison, meeting/greeting
Manage mail out and content coordination for monthly newsletter
Assist in collating content for marketing collateral: mailers, brochures, videos and ensure consistency and
respect of branding
Co-ordinate and update company credentials
Support the preparation of press releases and other PR activities
New Business
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Work on pitches and ensure the new business machine runs smoothly, quickly and efficiently:
follow and maintain the process and best practise that has been put in place from credentials and RFI to
chemistry and pitch.
Assist in collating content for RFI / RFPs and all other pitch stages: create and maintain a group RFI library
so that we have up to date info and each RFI that we do is reviewed post submission so that we are not
reinventing the wheel every time
Work with the relevant heads of NB and Marketing to create case studies and support material library
relevant to the group
Maintain/update profile on intermediary websites; Haystack, IPA, AAR
Work with the design hub on pitch documents and content
Reporting/admin
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Reporting new business activities on InTouch
Maintain weekly/monthly status reports to raise awareness of HMG new business activities within the group
Create and maintain a database that shows all the group new business pitches, what has been won/lost for
mid-year and end of year review
Database updates: maintain client list, client team, media owner, intermediaries and third party lists
Coordinate the HMG quarterly team meetings
Coordinate expenses and update the new biz/marketing budget
Diary management, travel booking, printing/binding and final touches for pitches
Key areas of ownership
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Be 100% aware of new business process and good practise, credentials, RFIs
Fully understand what each operation companies within HMG stand for
Ensure that you have your finger on the pulse of new business externally, emerging trends, what is
happening globally at HMG, keep reading and learnings so that we can constantly improve our process
and way of working
Who we’re looking for:
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A confident self-starter with a can-do attitude and the ability to work under pressure
A team player who shows willingness to support the department and their ‘one team’ ethos
Friendly but able to push back and enforce deadlines
Follow best practice and keep everyone in the loop; great communicator
Confidence to be able to deal with the most senior level clients and internal talent
A high energy, positive, can-do person who is always looking for ways to improve what we do
Someone who makes things happens and likes to be accountable
Proven organisational skills and work in an agile and accommodating way
Ideal Experience:
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Will have worked either in the marketing services sector including agency or media owner background, or
alternatively in a blue chip sales orientated industry.
Basic knowledge of WordPress or other website management platforms (ideal but not necessary)
Confident and used to working with lots of stakeholders at all levels
Able to coordinate lots of people and projects and working in a process
Strong Office Suite skills – in particular PowerPoint, Excel and Word