PARTS OF A FORMAL REPORT Outside Jacket This is the cover of the report and its style and use of color reflect the company’s image. The jacket should state the report’s title and the name of originating company or author. Title Page This is the first page of the report. The title of the report, name of addressee or recipient, author’s name and company, date and sometimes a report number should be stated on the title page. Summary A summary is an abridged version of the whole report, written in non-technical terms. It should be a short, informative description of the salient features of the report that draw a main conclusion and make a recommendation. This summary is always written last after the remainder of the report has been written. Table of Contents The contents and arrangement of the report are shown in the table of contents and indicated by page numbers. It could include a list of appendices, tables, or figures. Introduction With the introduction the reader is prepared for the discussion to come. It indicates the purpose and scope of the report and provides background information so that the reader can read the discussion intelligently. Discussion A narrative that provides all the details, evidence and data needed by the reader to understand what has taken place, what is happening, what was decided, what was discovered and what should be done next. Conclusions The major conclusions reached in the discussion are written here. The conclusions reflect only opinions of the author and therefore never advocate action. Recommendations The recommendations state what must be done if the discussion and conclusions suggest that specific action needs to be taken. Bibliography References This is a list of documents used by the author to write the report. It contains sufficient information for the reader to correctly identify and order the documents.